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Town of Beekman, NY
One of the Original 8Towns

May 16, 2012

TOWN OF BEEKMAN
TOWN BOARD MEETING - Agenda
May 16, 2012


RESOLUTIONS
1. Approval of the Town Board Minutes
2. To Name the Town of Beekman September 11th Memorial
3. To Enter into an Agreement with Dutchess ARC to Clean the Sheriff’s Substation
4. To Authorize Fireworks for Community Day
5. To Authorize the Renewal of the Town of Beekman Liability Insurance Policy
6. To Authorize the Renewal of the Town of Beekman Health Insurance Policy
7. To Authorize the Renewal of the Town of Beekman’s Contract with VRI Environmental Services
8. Authorizing Credit Card Payment Service in the Tax Office
9. Setting the Fee for Flood Plain Development Permit Applications
10. To Authorize the Completion of an Eagle Scout Project
11. To Authorize the Construction of a Lean-to Storage Structure
12. To Authorize the Construction of a Dog Park at Doherty Park
13. To Authorize Amendments to the Salt Shed Agreement
14. To Authorize the Submission of a TIPS Application
15. To Authorize Plans for the Development of the New Highway Storage Building
16. Approval of the Stormwater Annual Report
17. To Authorize the Sale of Alcohol at Community Day
18. Payment of Claims

 

RESOLUTION NO. 05:16:12 – 1 (79)
RE: Approval of Town Board Minutes

BARBARA ZULAUF offers the following and moves for its adoption:

WHEREAS, Town Clerk Rachael Rancourt has provided copies of the minutes of the April 18, 2012 and April 25, 2012 Town Board Meetings to all members of the Beekman Town Board; and

WHEREAS, Town Board members have had the opportunity to review said minutes, and find same to be in order; now therefore be it

RESOLVED, the Town Board hereby adopts the minutes of the April 18, 2012 and April 25, 2012 Town Board Meetings.

Seconded COUNCILMAN BARTON

ROLL CALL VOTE:
Councilman Peter Barton: AYE
Councilman Mike Moran: ABSENT
Councilman Ron Mangeri: AYE
Councilwoman Barbara Zulauf: AYE
Supervisor Matt Kennedy: AYE

Dated: May 16, 2012

 

RESOLUTION NO. 05:16:12 – 2 (80)
RE: To Name the Town of Beekman September 11th Memorial

COUNCILMAN BARTON offers the following and moves for its adoption:

WHEREAS, Highway Superintendent Tony Coviello and Fire District Volunteer Rob MacDonald were able to secure a piece of steel from the World Trade Center to use as a memorial in the Town of Beekman; and

WHEREAS, a motion was passed by the Town Board to construct a memorial to honor the brave men and women who responded to and perished in the September 11th terrorist attacks; and

WHEREAS, the Highway Department and Fire Department are working together to have this memorial completed so it can be presented to the public on Memorial Day; and

WHEREAS, the Town Board and Beekman Fire District would like to name this important monument; now therefore be it

RESOLVED, that the Town Board hereby names the memorial structure “Beekman 9-11 Memorial Park” with a plaque inscribed with this name; and be it further

RESOLVED, upon completion, the Beekman 9-11 Memorial Park shall be made available to the public and recognized by the Town of Beekman as public land.

Seconded COUNCILWOMAN ZULAUF

ROLL CALL VOTE:
Councilman Peter Barton: AYE
Councilman Mike Moran: ABSENT
Councilman Ron Mangeri: AYE
Councilwoman Barbara Zulauf: AYE
Supervisor Matt Kennedy: AYE

Dated: May 16, 2012

 

RESOLUTION NO. 05:16:12 – 3 (81)
RE: To Authorize a Cleaning Service Contract for the Sheriff Substation

SUPERVISOR KENNEDY offers the following and moves its adoption:

WHEREAS, the Town contracts with Dutchess ARC for cleaning service at Town Hall and the Highway Department; and

WHEREAS, the Sheriff Substation, which is located on Town of Beekman property, does not receive regular cleaning service; and

WHEREAS, the Dutchess County Sheriff’s Office serves the Town of Beekman and plays an active role in the safety and security of the community; and

WHEREAS, the Town has received a proposal from Dutchess ARC, which assists people with disabilities to gain and maintain successful employment in the community; and

WHEREAS, the Town Board would like to extend cleaning services to the Sheriff Substation; now therefore be it

RESOLVED, that the Town Board hereby authorizes the Supervisor to enter into an
agreement with Dutchess ARC at a cost of $20.00 per week and as per the attached proposal.

Seconded COUNCILMAN BARTON

ROLL CALL VOTE:
Councilman Peter Barton: AYE
Councilman Mike Moran: ABSENT
Councilman Ron Mangeri: AYE
Councilwoman Barbara Zulauf: AYE
Supervisor Matt Kennedy: AYE

Dated: May 16, 2012

 

RESOLUTION 05:16:12 – 4 (82)
RE: To Authorize Fireworks for Community Day

COUNCILMAN MANGERI offers the following and moves its adoption:

WHEREAS, the 2012 Annual Community Day is scheduled for July 21, 2012; and

WHEREAS, it has been a tradition to have a fireworks display for the enjoyment of our community; and

WHEREAS, funding has been provided for in the 2012 budget as well as through the generous donations of the community; now therefore be it

RESOLVED, that the Supervisor is hereby authorized to enter into a contract for the annual fireworks display to be provided by Legion Fireworks Co., Inc. based on the proposal attached hereto.

Seconded COUNCILWOMAN ZULAUF

ROLL CALL VOTE:
Councilman Peter Barton: AYE
Councilman Mike Moran: ABSENT
Councilman Ron Mangeri: AYE
Councilwoman Barbara Zulauf: AYE
Supervisor Matt Kennedy: AYE

Dated: May 16, 2012

 

RESOLUTION NO. 05:16:12 – 5 (83)
RE: To Authorize the Renewal of the Town of Beekman Liability Insurance Policy

COUNCILWOMAN ZULAUF offers the following and moves its adoption:

WHEREAS, the insurance policy for the town is due to expire on May 20, 2012, and

WHEREAS, the Supervisor has obtained proposals of insurance; now therefore be it

RESOLVED, that the Supervisor is hereby authorized to accept the proposal from Selective Insurance Company as submitted by Hickey Finn Inc. for Property, General Liability, Umbrella, Business Auto and Crime insurance; and be it further

RESOLVED, that the Supervisor is hereby authorized to accept the proposal from Darwin National Assurance Company as submitted by Hickey Finn Inc. for Public Officials Liability coverage; and be it further

RESOLVED, that the Supervisor be and hereby is authorized to execute the appropriate documents to implement the insurance proposals.

Seconded SUPERVISOR KENNEDY

ROLL CALL VOTE:
Councilman Peter Barton: AYE
Councilman Mike Moran: ABSENT
Councilman Ron Mangeri: AYE
Councilwoman Barbara Zulauf: AYE
Supervisor Matt Kennedy: AYE

Dated: May 16, 2012

 

RESOLUTION NO. 05:16:12 – 6 (84)
RE: Authorizing the Renewal of the Town of Beekman Health Insurance Policy

COUNCILMAN BARTON offers the following and moves for its adoption:

WHEREAS, the town’s employee benefit policy for health and life insurance is due to expire on July 1, 2012, and

WHEREAS, the current insurer, MVP will no longer offer the MVP EPO Preferred (E0040S)Plan currently provided to town employees covered by the CSEA contract, and

WHEREAS, MVP has notified the Town that the Preferred High Deductible Health Plan (NEHD07S) will continue to be available, and

WHEREAS, the renewal rates for the MVP HD Health Plan (NEHDO7S) are outlined on the attached notification, and

WHEREAS, these rates were anticipated in the 2012 Town of Beekman budget, and

WHEREAS, the Supervisor and town staff evaluated other possible health coverage options and recommends renewal of the MVP plan, and

Whereas, the Town desires to continue to offer the MVP HD Health Plan to all Town employees, now therefore be it

RESOLVED, that the Supervisor is hereby authorized to proceed with the renewal of the MVP HD Health Plan (NEHDO7S), and be it further

RESOLVED, that the Supervisor and Town’s financial staff are hereby authorized to take all necessary actions to implement the renewal of the plan.

Seconded COUNCILMAN MANGERI

ROLL CALL VOTE:
Councilman Peter Barton: AYE
Councilman Mike Moran: ABSENT
Councilman Ron Mangeri: AYE
Councilwoman Barbara Zulauf: AYE
Supervisor Matt Kennedy: AYE

Dated: May 16, 2012

 

RESOLUTION NO. 05:16:12 – 7 (85)
RE: To Authorize the Renewal of the Town of Beekman’s Contract with
VRI Environmental Services

SUPERVISOR KENNEDY offers the following and moves for its adoption:

WHEREAS, the Dover Ridge Water and Sewer System has been maintained and operated by VRI Environmental Services; and

WHEREAS, the Town’s current agreement with VRI Environmental Services is set to expire on June 1, 2012; and

WHEREAS, the Town Board would like to renew this contract; now therefore be it

RESOLVED, that the Town Board hereby authorizes the Supervisor to renew the Town’s agreement with VRI Environmental Services to operate and maintain the Dover Ridge Estates Water and Sewer System for a 1 year term, commencing June 1, 2012.

Seconded COUNCILWOMAN ZULAUF

ROLL CALL VOTE:
Councilman Peter Barton: AYE
Councilman Mike Moran: ABSENT
Councilman Ron Mangeri: AYE
Councilwoman Barbara Zulauf: AYE
Supervisor Matt Kennedy: AYE

Dated: May 16, 2012

 

RESOLUTION NO. 05:16:12 – 8 (86)
RE: Authorizing Credit Card Payment Service in the Tax Office

COUNCILMAN MANGERI offers the following and moves for its adoption:

WHEREAS, the Receiver of Taxes has requested that the Town of Beekman enter into an agreement with Value Payment Systems for implementation of a credit card payment service for residents; and

WHEREAS, with this service, residents will be able to make payments at the Tax Office using their credit card, at no cost to the Town; and

WHEREAS, approval of this service will provide residents with another payment method; now therefore be it

RESOLVED, that the Town Board hereby authorizes the Supervisor to enter into an agreement with Value Payment Systems for the purpose of allowing residents to make payments to the Town of Beekman using a credit card; and be it further

RESOLVED, that said service will only be made available in the Tax Office and will be administered by the Receiver of Taxes.

Seconded SUPERVISOR KENNEDY

ROLL CALL VOTE:
Councilman Peter Barton: AYE
Councilman Mike Moran: ABSENT
Councilman Ron Mangeri: AYE
Councilwoman Barbara Zulauf: AYE
Supervisor Matt Kennedy: AYE

Dated: May 16, 2012

 

RESOLUTION NO. 05:16:12 – 9 (87)
RE: Setting the Fee for Flood Plain Development Permit Applications

COUNCILWOMAN ZULAUF offers the following and moves for its adoption:

WHEREAS, Local Law #1 of 2012 “To Adopt Local Law #1 of 2012 Replacing the Flood Damage Prevention Law” allows the participating Town to set the fee for Flood Plain Development Permit Applications; and

WHEREAS, Local Law #1 of 2012 states that the fee for Flood Plain Development Permit Applications cannot exceed $500.00; now therefore be it

RESOLVED, that the Town Board hereby sets the fee for Flood Plain Development Permit Applications at $300.00.

Seconded COUNCILMAN BARTON

ROLL CALL VOTE:
Councilman Peter Barton: AYE
Councilman Mike Moran: ABSENT
Councilman Ron Mangeri: AYE
Councilwoman Barbara Zulauf: AYE
Supervisor Matt Kennedy: AYE

Dated: May 16, 2012

 

RESOLUTION NO. 05:16:12 – 10 (88)
RE: To Authorize the Completion of an Eagle Scout Project

COUNCILMAN BARTON offers the following and moves for its adoption:

WHEREAS, Town of Beekman Resident Jack H. Burke is working to achieve the rank of Eagle Scout; and

WHEREAS, Jack would like to construct two(2) Vest Pocket Parks along the walkway on Recreation Road; and

WHEREAS, Jack will organize and provide the labor and materials needed to complete the project at no cost to the Town; and

WHEREAS, the Town would like to authorize this Eagle Scout Project as it will benefit the community; now therefore be it

RESOLVED, that the Town Board hereby authorizes Jack H. Burke to construct two(2) Vest Pocket Parks along the Community Walkway on Recreation Road for his Eagle Scout Project, at no cost to the Town.

Seconded SUPERVISOR KENNEDY

ROLL CALL VOTE:
Councilman Peter Barton: AYE
Councilman Mike Moran: ABSENT
Councilman Ron Mangeri: AYE
Councilwoman Barbara Zulauf: AYE
Supervisor Matt Kennedy: AYE

Dated: May 16, 2012

 

RESOLUTION NO. 05:16:12 – 11 (89)
RE: To Authorize the Construction of a Lean-to Storage Structure

COUNCILMAN MANGERI offers the following and moves for its adoption:

WHEREAS, the Town of Beekman had a building on Pleasant Ridge Road that stored equipment and materials used by the Town Highway Department and Maintenance Department; and

WHEREAS, heavy snow and precipitation caused the roof to collapse, subsequently destroying the storage building; and

WHEREAS, the Town Engineer has proposed that the Town construct a lean-to storage structure that would be attached to the side of the salt shed; and

WHEREAS, the lean-to structure would provide the Town Highway and Maintenance Department with much needed storage space to store equipment, materials, and vehicles; now therefore be it

RESOLVED, that the Town Board hereby authorizes the Town Engineer and Highway Superintendent to construct a lean-to storage structure that will be attached to the Town salt shed, for an amount not to exceed $70,000.

Seconded COUNCILMAN BARTON

ROLL CALL VOTE:
Councilman Peter Barton: AYE
Councilman Mike Moran: ABSENT
Councilman Ron Mangeri: AYE
Councilwoman Barbara Zulauf: NO
Supervisor Matt Kennedy: AYE

Dated: May 16, 2012

 

RESOLUTION NO. 05:16:12 – 12 (90)
RE: To Authorize the Construction of a Dog Park at Doherty Park

COUNCILMAN MANGERI offers the following and moves for its adoption:

WHEREAS, the Beekman Dog Park Implementation Committee submitted a final report which outlined estimates, costs, and plans associated with the construction of a Dog Park in Doherty Park; and

WHEREAS, the Town Engineer and Maintenance Director are familiar with the project and have secured construction quotes and estimates of their own; and

WHEREAS, the Town Board would like to proceed with the project as many residents have expressed great interest; now therefore be it

RESOLVED, that the Town Board hereby authorizes the Town Engineer and Maintenance Director to proceed with the creation and construction of a Dog Park in Doherty Park at a cost not to exceed $20,000.00.

Seconded COUNCILMAN BARTON

ROLL CALL VOTE:
Councilman Peter Barton: AYE
Councilman Mike Moran: ABSENT
Councilman Ron Mangeri: AYE
Councilwoman Barbara Zulauf: NO
Supervisor Matt Kennedy: AYE

Dated: May 16, 2012

 

RESOLUTION NO. 05:16:12 – 13 (91)
RE: To Authorize Amendments to the Salt Shed Agreement

COUNCILWOMAN ZULAUF offers the following and moves for its adoption:

WHEREAS, the Town Board has authorized the construction of a lean-to storage structure attached to the side of the Town salt shed; and

WHEREAS, the Town of Beekman has a pre-existing agreement with the County that outlines the construction and use of the Town salt shed; and

WHEREAS, amendments to the Salt Shed agreement must also be approved by the County prior to the construction of the lean-to storage unit; now therefore be it

RESOLVED, that the Town Board hereby authorizes the Supervisor to enter into an agreement with the County to amend the Salt Shed Agreement to allow for the construction of a lean-to storage structure; and be it further

RESOLVED, that the Town Attorney will review said agreement, proposed amendments, and other documentation prior to their execution.

Seconded SUPERVISOR KENNEDY

ROLL CALL VOTE:
Councilman Peter Barton: AYE
Councilman Mike Moran: ABSENT
Councilman Ron Mangeri: AYE
Councilwoman Barbara Zulauf: AYE
Supervisor Matt Kennedy: AYE

Dated: May 16, 2012

 

RESOLUTION NO. 05:16:12 – 14 (92)
RE: To Authorize the Submission of a TIPS Application

COUNCILMAN BARTON offers the following and moves for its adoption:

WHEREAS, the Town of Beekman is eligible to receive Transportation Improvement Project (TIP) grant money for the construction of a storage building for the Highway Department; and

WHEREAS, in order to receive these funds, the Town of Beekman must submit a TIP application to the New York State Department of Transportation detailing the project for which the grant money will be used; and

WHEREAS, the Town Board would like to construct a new building for the Highway Department as there is a need for space for the storage of highway equipment, materials, and vehicles; now therefore be it

RESOLVED, that the Town Board hereby authorizes the Town Engineer to submit a TIP application for the construction of a building for the Highway Department at a cost not to exceed $200,000; and be it further

RESOLVED, that the Town Board authorizes the Supervisor to sign any and all documents pertaining to the submission of the TIP application.

Seconded COUNCILWOMAN ZULAUF

ROLL CALL VOTE:
Councilman Peter Barton: AYE
Councilman Mike Moran: ABSENT
Councilman Ron Mangeri: AYE
Councilwoman Barbara Zulauf: AYE
Supervisor Matt Kennedy: AYE

Dated: May 16, 2012

 

RESOLUTION NO. 05:16:12 – 15 (93)
RE: To Authorize Plans for the Development of the New Highway Storage Building

SUPERVISOR KENNEDY offers the following and moves for its adoption:

WHEREAS, the Town Board authorized the construction of a storage building for the Highway Department; and

WHEREAS, designs, bid specifications, and other proposal documents must be drafted before the construction of the facility can proceed; now therefore be it

RESOLVED, that the Town Board hereby authorizes the Town Engineer to develop design drafts, bid specifications, requests for proposal, and other documentation needed to proceed with the construction of the new Highway Storage Building; and be it further

RESOLVED, that all materials produced and drafted by the Town Engineer will be reviewed by the Town Attorney.

Seconded COUNCILWOMAN ZULAUF

ROLL CALL VOTE:
Councilman Peter Barton: AYE
Councilman Mike Moran: ABSENT
Councilman Ron Mangeri: AYE
Councilwoman Barbara Zulauf: AYE
Supervisor Matt Kennedy: AYE

Dated: May 16, 2012


RESOLUTION NO 05:16:12 – 16 (94)
RE: Approval of the Stormwater Annual Report

COUNCILMAN MANGERI offers the following and moves for its adoption:

WHEREAS, the Town of Beekman Draft Stormwater Annual Report was posted on the Town
of Beekman website homepage and filed in the Town Clerk’s Office for public view; and

WHEREAS, the Town Engineer presented the report to the Town Board during the May 16th Town Board Workshop to discuss the contents of the Draft Annual Stormwater Report and receive public comment on these items; now therefore be it

RESOLVED, that the Town Board hereby approves the Stormwater Annual Report drafted by the Town Engineer as attached hereto; and be it further

RESOLVED, that the Town Supervisor is authorized to sign the Municipal Compliance Certification (MCC) form prior to the final submission of the document to the New York State Department of Environmental Conservation.

Seconded COUNCILMAN BARTON

ROLL CALL VOTE:
Councilman Peter Barton: AYE
Councilman Mike Moran: ABSENT
Councilman Ron Mangeri: AYE
Councilwoman Barbara Zulauf: AYE
Supervisor Matt Kennedy: AYE

Dated: May 16, 2012

 

RESOLUTION NO. 05:16:12 – 17 (95)
RE: To Authorize the Sale of Alcohol at Community Day

COUNCILWOMAN ZULAUF offers the following and moves for its adoption:

WHEREAS, Rambler’s Rest, a new restaurant in the Town of Beekman, has submitted a proposal for the sale of beer and wine during the Community Day celebration at Recreation Park on July 21, 2012; and

WHEREAS, the staff and owners of Rambler’s Rest are well-trained in sales and events of this nature, and have obtained or will, in advance of the event, obtain the requisite permits and insurance; now therefore be it

RESOLVED, that the Town Board hereby authorizes Rambler’s Rest to serve and sell beer and wine to adult residents for one day at Recreation Park on July 21, 2012 during the Town’s Community Day celebration in accordance with New York State Law.

Seconded SUPERVISOR KENNEDY

ROLL CALL VOTE:
Councilman Peter Barton: AYE
Councilman Mike Moran: ABSENT
Councilman Ron Mangeri: NO
Councilwoman Barbara Zulauf: AYE
Supervisor Matt Kennedy: AYE

Dated: May 16, 2012

 

RESOLUTION NO. 05:16:12 – 18 (96)
RE: Payment of Claims

COUNCILMAN BARTON offers the following and moves for its adoption:

WHEREAS, the Comptroller has audited and approved claims pursuant to Sect. 119 of Town Law as set forth in the attached abstracts; be it

RESOLVED, that the payment, therefore, is hereby authorized as follows:

Claims to be paid from the A-General Fund: $ 96,598.43

Claims to be paid from the CM-Special Recreation Fund: $ 6,982.23

Claims to be paid from the DA-Highway Fund: $ 22,164.03

Claims to be paid from the SW-Dover Ridge Water Fund: $ 919.63

Claims to be paid from the T-Trust & Agency Fund: $ 7,020.81

Payroll 9 Paid 4/26/2012: $ 48,966.31
General Fund: $ 33,737.60
Highway Fund: $ 15,228.71

Payroll 10 Paid 5/10/2012: $ 48,753.48
General Fund: $ 33,360.44
Highway Fund: $ 15,393.04

Seconded COUNCILMAN MANGERI

ROLL CALL VOTE:
Councilman Peter Barton: AYE
Councilman Mike Moran: ABSENT
Councilman Ron Mangeri: AYE
Councilwoman Barbara Zulauf: AYE
Supervisor Matt Kennedy: AYE

Dated: May 16, 2012




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