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Town of Beekman, NY
One of the Original 8Towns

March 16, 2011

TOWN OF BEEKMAN
TOWN BOARD MEETING - Agenda
March 16, 2011


RESOLUTIONS
1.  Approval of the Minutes
2.  Appointment to the Town Center Infrastructure Committee
3.  Authorizing Trips for Senior Citizens Program
4.  Authorizing Annual Fishing Derby Event
5.  Authorizing the Disposal of Town of Beekman Office Supplies and Equipment
6.  Approval of 2011 Highway Material Bids
7.  Resolution to Create the Dog Park Implementation Committee
8.  Resolution to Create the Town Center Advisory Committee
9.  Rejecting Bids for the Installation of Solar Panels at the Fire District Station
10.  Payment of Claims




RESOLUTION NO. 03:16:11 – 1 (52)
RE: Approval of the Minutes

COUNCILWOMAN BARBARA ZULAUF offers the following and moves its adoption:

WHEREAS, Town Clerk Virginia Ward has provided copies of the minutes of the March 2, 2011 Town Board Meeting to all members of the Beekman Town Board; and

WHEREAS, Town Board members have had the opportunity to review said minutes; now therefore be it

RESOLVED, the Town Board hereby adopts the minutes of the March 2, 2011 Town Board Meeting.

Seconded SUPERVISOR DANIEL J. FRENCH

ROLL CALL VOTE:
Councilman Peter Barton AYE
Councilman Thomas Kinsley AYE
Councilman Ron Mangeri AYE
Councilwoman Barbara Zulauf AYE
Supervisor Daniel French         AYE

Dated:  March 16, 2011



RESOLUTION NO. 03:16:11 – 2 (53)
RE: Appointment to the Town Center Infrastructure Committee

COUNCILMAN PETER J. BARTON offers the following and moves its adoption:
 
WHEREAS, Eric Verhave has resigned from the Town Center Infrastructure Committee, creating a vacancy; and

WHEREAS, the Town Board will make appointments to the various boards; now therefore be it

RESOLVED, that the Town Board hereby makes the following appointments to be effective immediately:

Matthew Kennedy                        Town Center Infrastructure Committee

and be it further RESOLVED, that Mr. Kennedy’s appointment is contingent upon completion and submission of the Disclosure of Interest Statement pursuant to Chapter 19, Section 19-9 of the Town Code unless already on file and information has not changed; and be it further

RESOLVED, that Mr. Kennedy shall file his Oath of Office with the Town Clerk of the Town of Beekman prior to serving his term.

Seconded COUNCILMAN RON MANGERI
 
ROLL CALL VOTE:
Councilman Peter Barton           AYE          
Councilman Thomas Kinsley             AYE
Councilman Ron Mangeri                   AYE
Councilwoman Barbara Zulauf           AYE
Supervisor Daniel French                     AYE

Dated: March 16, 2011



RESOLUTION NO. 03:16:11 – 4 (55) 
RE: Authorizing Annual Fishing Derby Event

SUPERVISOR DANIEL J. FRENCH offers the following and moves its adoption:

WHEREAS, the Poughquag Sportsman’s Club has organized and provided funding for the annual fishing derby in the Town of Beekman for many years; and

WHEREAS, the Poughquag Sportsman’s Club was able to secure the entire funding needed for the 2011 fishing derby; and

WHEREAS, the Town Board feels that this is an important event that is well attended and enjoyed by Town of Beekman residents; now therefore be it

RESOLVED, that the Town Board of the Town of Beekman hereby authorizes the use
of the Recreation Swim Area to be utilized by the Poughquag Sportsman’s Club on Saturday, April 9, 2011.

Seconded COUNCILWOMAN BARBARA ZULAUF

ROLL CALL VOTE:
Councilman Peter Barton         AYE      
Councilman Thomas Kinsley         AYE
Councilman Ron Mangeri               AYE
Councilwoman Barbara Zulauf       AYE
Supervisor Daniel French               AYE

Dated: March 16, 2011




RESOLUTION NO. 03:16:11 – 5   (56)
RE: Authorizing the Disposal of Town of Beekman Office Supplies and Equipment

COUNCILMAN RON MANGERI offers the following and moves its adoption:

WHEREAS, the Town has stored obsolete and inoperable computer and related office equipment for several years; and

WHEREAS, said equipment has no value to the Town and have since been replaced; and

WHEREAS, all sensitive memory has been removed from the computers for security purposes; and

WHEREAS, the Town has recently instituted a new Records Management System, dramatically reducing the need for filing cabinets required for Town operation; now therefore be it

RESOLVED, that the Town Comptroller, in coordination with the Maintenance Director, is hereby authorized to dispose of the excess computer equipment and filing cabinets in a manner that is cost beneficial to the Town of Beekman; and be it further

RESOLVED, that the Town Comptroller will report back to the Town Board within 30 days of passage of this resolution to discuss how excess equipment was disposed of and present any income revenue derived from the disposal of the excess office equipment.

Seconded SUPERVISOR DANIEL J. FRENCH

ROLL CALL VOTE:
Councilman Peter Barton               AYE
Councilman Thomas Kinsley         AYE
Councilman Ron Mangeri               AYE
Councilwoman Barbara Zulauf       AYE
Supervisor Daniel French               AYE

Dated: March 16, 2011



RESOLUTION 03:16:11 – 6 (57)
RE: To Award Bids for 2011 Highway Materials

COUNCILMAN THOMAS KINSLEY offers the following and moves its adoption:

WHEREAS, authorization was given for the Town Clerk to advertise for bids for Highway Materials for 2011; and

WHEREAS, said bids were received, opened and read publicly on March 10, 2011 and have been reviewed by the Highway Superintendent and Attorney to the Town; now therefore be it

RESOLVED, that the bids are hereby awarded as recommended by the Highway Superintendent as attached herewith.
 
Seconded COUNCILMAN PETER J. BARTON

****SUPERVISOR DANIEL J. FRENCH
Moves to table in light of the
ROLL CALL VOTE:   inconsistencies.  Councilwoman 
Councilman Peter Barton         Zulauf seconds.            
Councilman Tom Kinsley                   
Councilman Ron Mangeri                   ROLL CALL VOTE:
Councilwoman Barbara Zulauf           Councilman Barton Aye
Supervisor Dan French                       Councilman Kinsley Aye
  Councilman Mangeri Aye
Councilwoman Zulauf Aye
Supervisor French Aye

Dated: March 16, 2011



RESOLUTION NO. 03:16:11 – 7 (58) 
RE: Resolution to Create the Beekman Dog Park Implementation Committee

COUNCILMAN PETER J. BARTON offers the following and moves its adoption:

WHEREAS, the Beekman Dog Park Committee was a citizens’ advisory committee created by the Town Board on February 22, 2010 to determine the feasibility, town interest, and costs associated with building a dog park in Beekman; and

WHEREAS, the Beekman Dog Park Committee submitted the Town of Beekman Dog Park Committee Report on October 31, 2010 with recommendations regarding its construction, maintenance, and appropriate rules for use; and 

WHEREAS, Local Law #1 of 2009 allows the Town Board to create citizen advisory boards and the appointment of their members; and

WHEREAS, the Town Board is desirous in creating a committee to work with the Town Board to plan and oversee construction of the dog park; now therefore be it

RESOLVED, that the Town Board hereby creates a 9 member citizen advisory committee that shall be known as the Beekman Dog Park Implementation Committee; and be it further

RESOLVED, that Thomas Kraft shall be named as chair for the Beekman Dog Park Implementation Committee; and be it further

RESOLVED, that the remaining 8 members shall be appointed by the Town Supervisor with advice and counsel from members of the Town Board; and be it further

RESOLVED, that all meetings of the Beekman Dog Park Committee shall be open to the public, consistent with the NY State Open Meetings Law; and be it further

RESOLVED, that the mission statement, as set by the Town and attached herewith, shall provide guidance to this committee; and be it further

RESOLVED, that this committee shall provide a written monthly report to the Town Supervisor and copied to the Town Board; and be it further

RESOLVED, that all appointments to this committee are contingent upon completion and submission of a Disclosure of Interest Statement pursuant to Chapter 19, Section 19-9 of the Town Code unless already on file and information has not changed; and be it further

RESOLVED, that all committee appointees shall file their Oath of Office with the Town Clerk of the Town of Beekman prior to serving.

Seconded COUNCILMAN RON MANGERI

ROLL CALL VOTE:
Councilman Peter Barton         AYE
Councilman Thomas Kinsley AYE
Councilman Ron Mangeri AYE
Councilwoman Barbara Zulauf NAY
Supervisor Daniel French         AYE

Dated: March 16, 2011



RESOLUTION NO. 03:16:11 – 8   (59) 
RE: Resolution to Create the Town Center Advisory Committee

SUPERVISOR DANIEL J. FRENCH offers the following and moves its adoption:

WHEREAS, the Beekman Town Board has designated the Town Center District as the central location for future commercial and residential development in the Town of Beekman; and

WHEREAS, the development of the Town Center District is essential to the growth, health, and vitality of the Beekman Community; and

WHEREAS, Local Law #1 of 2009 allows the Town Board to create citizen advisory boards and the appointment of their members; and

WHEREAS, the Town Board is desirous in creating a committee to collaborate with businesses, property owners, community leaders, and residents to market the Town Center district to help encourage its development; now therefore be it

RESOLVED, that the Town Board hereby creates a 9 member citizen advisory committee that shall be known as the Beekman Town Center Advisory Committee; and be it further

RESOLVED, that Thom Usher, the Town Historian, shall be named as chair for the Beekman Town Center Advisory Committee; and be it further

RESOLVED, that the remaining 8 members shall be appointed by the Town Supervisor with advice and counsel from members of the Town Board; and be it further

RESOLVED, that all meetings of the Beekman Town Center Committee shall be open to the public, consistent with the NY State Open Meetings Law; and be it further

RESOLVED, that the mission statement, as set by the Town and attached herewith, shall provide guidance to this committee; and be it further

RESOLVED, that this committee shall provide a written monthly report to the Town Supervisor and copied to the Town Board; and be it further

RESOLVED, that all appointments to this committee are contingent upon completion and submission of a Disclosure of Interest Statement pursuant to Chapter 19, Section 19-9 of the Town Code unless already on file and information has not changed; and be it further

RESOLVED, that all committee appointees shall file their Oath of Office with the Town Clerk of the Town of Beekman prior to serving.

Seconded COUNCILMAN PETER J. BARTON

ROLL CALL VOTE:
Councilman Peter Barton         AYE
Councilman Thomas Kinsley AYE
Councilman Ron Mangeri AYE
Councilwoman Barbara Zulauf AYE
Supervisor Daniel French         AYE

Dated: March 16, 2011




RESOLUTION NO. 03:16:11 – 9   (60)
RE: Rejecting Bids for the Installation of Solar Panels at the Fire District Station

COUNCLMAN RON MANGERI offers the following and moves its adoption:

WHEREAS, the Town of Beekman was awarded $217,134 grant for the installation of solar panels on the roof of the Beekman Fire District's firehouse from the New York State Energy Research and Development Authority (NYSERDA); and

WHEREAS, bids for the aforementioned project were advertised by the Town Clerk and opened on December 15, 2010; and

WHEREAS, after reviewing the bids, the Fire District Commissioners have requested that the bids be rejected by the Town Board as they will not meet the specifications; now therefore be it 

RESOLVED, that the Town Board hereby rejects the bids opened on December 15, 2010 for the installation of solar panels on the roof of the Beekman Fire District's firehouse; and be it further

RESOLVED, that the Town Board authorizes the Town Clerk to advertise a revised request for bids as attached herewith. 

Seconded COUNCILWOMAN BARBARA ZULAUF

ROLL CALL VOTE:
Councilman Peter Barton         AYE
Councilman Thomas Kinsley AYE
Councilman Ron Mangeri AYE
Councilwoman Barbara Zulauf AYE
Supervisor Daniel French         AYE

Dated: March 16, 2011



RESOLUTION NO. 03:16:11 – 10   (61)
RE: Payment of Claims

COUNCILMAN THOMAS KINSLEY offers the following and moves its adoption:

WHEREAS, the Comptroller has audited and approved claims pursuant to Sect. 119 of Town Law as set forth in the attached abstracts; now therefore be it

RESOLVED, that the payment, therefore, is hereby authorized as follows:

Claims to be paid from the A-General Fund: $  1,452,167.84

Claims to be paid from the DA-Highway Fund:                           $     42,441.45

Claims to be paid from the SS-Dover Ridge Sewer Fund: $      4,926.06

Claims to be paid from the SW-Dover Ridge Water Fund: $      1,019.10

Claims to be paid from the T-Trust and Agency Fund: $      1,192.50
 
Payroll 5         Paid on March 3, 2011 $     54,289.40
General Fund: $  32,485.03
Highway Fund: $  21,804.37
  
Seconded SUPERVISOR DANIEL J. FRENCH

ROLL CALL VOTE:
Councilman Peter Barton AYE
Councilman Thomas Kinsley AYE
Councilman Ron Mangeri AYE
Councilwoman Barbara Zulauf AYE
Supervisor Daniel French         AYE

Dated: March 16, 2011




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