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Town of Beekman, NY
One of the Original 8Towns

February 20, 2013

TOWN OF BEEKMAN
TOWN BOARD MEETING - Agenda
February 20, 2013 

7:00PM -Workshop on ECHO Cottages 

VOLUNTEER OF THE YEAR AWARD 

7:30 PM

  • Meeting Called to Order
  • Pledge of Allegiance
  • Administrative Announcement--Fire Exits 

REGULAR TOWN BOARD MEETING

REPORTS

  • Supervisor’s Report
  • Highway Superintendent Report
  • Town Board Reports
  • Public Comment on Agenda Items and Resolutions 

RESOLUTIONS

  1. Approval of the Town Board Minutes
  2. To Set Maintenance Helper (Recreation) Salary – Pulled from agenda by Supervisor
  3. To Approve Special Prosecutor to Pursue an Action against Deda and Lula Gazivoda
  4. Approval of Mileage Reimbursement for Recreation Department
  5. To Approve Senior Citizens Trips and Venue Deposits
  6. To Approve Agreement with WML Aquatics for Lifeguard Training Classes
  7. To Approve Fundraising for Beekman Recreation, Through Hudson Valley   Renegades Event
  8. To Authorize the Financing and Purchase of Two Dodge Trucks for the Highway Department
  9. To Authorize the Town Board to Serve as Lead Agent for SEQRA Review of Solar Farm
  10. To Approve Payment of Claims 

DISCUSSION (AND POSSIBLE ACTION) ON TOWN’S PROFESSIONAL SERVICES CONTRACTS AND INTERVIEWS 

  • Other Business
  • General Public Comment
  • General Board Comment 

Next Town Board Meeting will be held on March 6, 2013, at 7:30pm at Town Hall.

RESOLUTION NO. 02:20:13 – 1 (27)
Re: Approval of Town Board Minutes

COUNCILWOMAN ZULAUF    offers the following and moves for its adoption:

WHEREAS, Town Clerk Rachael Rancourt has provided copies of the minutes of the February 6, 2013,  Town Board Meeting to all members of the Beekman Town Board; and 

WHEREAS, Town Board members have had the opportunity to review said minutes, and find same to be in order; now therefore be it

RESOLVED, the Town Board hereby adopts the minutes of the February 6, 2013,Town Board Meeting. 

Seconded                        COUNCILMAN MANGERI 

ROLL CALL VOTE:
Councilman Peter Barton                    AYE               
Councilman Mike Moran                    AYE
Councilman Ron Mangeri                   AYE
Councilwoman Barbara Zulauf           AYE
Supervisor Matt Kennedy                   AYE
Dated:  February 20, 2013

RESOLUTION NO. 02:20:13-3 (28)
To Authorize the Special Prosecutor to Bring an Action against Deda and Lula Gazivoda

COUNCILMAN BARTON           offers the following and moves for its adoption:

WHEREAS, the Town in years past was involved in litigation with certain property owners, the Gazivodas, who were then alleged to be in violation of various town codes;

WHEREAS, that litigation concluded with a stipulation of settlement pursuant to which the property owners were to make certain remediations, and refrain from further violations; 

WHEREAS, the Code Enforcement Officer advises that several violations persist on this property, which violations the property owners have failed and/or refused to remedy, and that there are similar violations and issues, on other property owned by these same persons, which violations present significant health and safety concerns; now therefore

BE IT RESOLVED, that the Town Board does hereby authorize attorney Kate Metzger, the Town’s special prosecutor, to commence an action against these property owners in Dutchess County Court or Dutchess Supreme, for the existing violations, for any breaches of the stipulation of settlement, and for such other relief as may be warranted. 

Seconded                    SUPERVISOR KENNEDY 

****Supervisor Kennedy moved to amend this resolution to add language to the “BE IT RESOLVED…” paragraph to commence an action not sooner than 20 days from the date of this resolution.  Seconded by Councilman Barton.  Roll Call Vote: Councilman Barton-AYE, Councilman Moran-AYE, Councilman Mangeri-AYE, Councilwoman Zulauf-AYE, Supervisor Kennedy-AYE**** 

ROLL CALL VOTE AS AMENDED:
Councilman Peter Barton                    AYE   
Councilman Mike Moran                    AYE
Councilman Ron Mangeri                   AYE
Councilwoman Barbara Zulauf           AYE
Supervisor Matt Kennedy                   AYE 
Dated:  February 20, 2013 
 
RESOLUTION NO. 02:20:13-4 (29)
RE: Approval of Mileage Reimbursement 

SUPERVISOR KENNEDY           offers the following and moves for its adoption:

WHEREAS, by resolution passed January 23, 2013, the Town Board set policy pertaining to authorization for and reimbursement of out-of-town travel, attendance at meetings and conferences, and reimbursement of in-town mileage incurred by town employees who must use their private vehicles in discharge of official Town duties or obligations;

WHEREAS, the referenced resolution provided for advance Town Board approval and authorization;

WHEREAS, the Director of Recreation has requested prior authorization for certain trips and travel; now therefore be it

RESOLVED, that the Town Board does hereby approve, in advance, mileage reimbursements for the following:

  • local travel to pick up the Rec Newsletter at the copy store in Hopewell, for delivery to the local schools;
  • local travel to put up and then take down signs for Community Day; and
  • local travel to put up and then take down signs for the Fall Festival;

and be it further

RESOLVED, that the Recreation Director shall be authorized to attend, and to obtain mileage reimbursement for, travel to the meetings of the Hudson Valley Leisure Services Association. 

Seconded                 COUNCILWOMAN ZULAUF
 
**** Supervisor Kennedy moved to amend this resolution to remove the first “RESOLVED…” paragraph.  Seconded by Councilman Barton.  Roll Call Vote: Councilman Barton-AYE, Councilman Moran-AYE, Councilman Mangeri-AYE, Councilwoman Zulauf-AYE, Supervisor Kennedy-AYE****
 
ROLL CALL VOTE AS AMENDED:
Councilman Peter Barton                    AYE               
Councilman Mike Moran                    AYE
Councilman Ron Mangeri                   AYE
Councilwoman Barbara Zulauf           AYE
Supervisor Matt Kennedy                   AYE
Dated:  February 20, 2013 
 
RESOLUTION NO. 02:20:13-5 (30)
RE: To Approve Senior Citizens Trips and Venue Deposits 

COUNCILMAN MANGERI          offers the following and moves for its adoption:

WHEREAS, the 2013 budget includes funding for the cost of a variety of bus trips for the Senior Citizens Programs; and

WHEREAS, deposits are required for said trips to guarantee the reservations, now therefore be it

RESOLVED, that deposit payments for the various bus trips attached hereto are hereby authorized. 

Seconded                                SUPERVISOR KENNEDY 

ROLL CALL VOTE:
Councilman Peter Barton                    AYE   
Councilman Mike Moran                    AYE
Councilman Ron Mangeri                   AYE
Councilwoman Barbara Zulauf           AYE
Supervisor Matt Kennedy                   AYE 
Dated:  February 20, 2013 
 
RESOLUTION NO. 02:20:13 – 6 (31)
To Approve Agreement with WML Aquatics for Lifeguard Training Classes 

COUNCILMAN MORAN           offers the following and moves for its adoption: 

WHEREAS, WML Aquatics ably provided lifeguard training classes at the Beekman Rec in 2012, and is desirous of doing so in 2013 as well; 

WHEREAS, the Recreation Commission has recommended approval and adoption of an agreement for 2013, with WML Aquatics, pursuant to which the cost will be $310 per participant, of which the Town will receive 15%; now therefore be it 

RESOLVED, that the Town Board does hereby authorize WML Aquatics to provide its lifeguard training classes on these terms, subject to WML Aquatics providing satisfactory proof of insurance in favor of the Town as additional insured. 

Seconded                           SUPERVISOR KENNEDY 

ROLL CALL VOTE:
Councilman Peter Barton                    AYE               
Councilman Mike Moran                    AYE
Councilman Ron Mangeri                   AYE
Councilwoman Barbara Zulauf           AYE
Supervisor Matt Kennedy                   AYE 
Dated:  February 20, 2013 
 
RESOLUTION NO. 02:20:13 – 7 (32)
To Approve Fundraising for Beekman Recreation, Through Hudson Valley Renegades Event 

COUNCILWOMAN ZULAUF        offers the following and moves for its adoption: 

WHEREAS, the Hudson Valley Renegades, the local minor-league baseball team, offer a promotion known as FUNdraising with the Renegades, as described in the attached flyer; 

WHEREAS, the Recreation Commission recommends that the Town take part in this promotion, with a Beekman Rec Night at the Renegades, with a view toward raising funds for Beekman Recreation; now therefore be it 

RESOLVED, that the Recreation Director and her designees are authorized to register for, plan, and promote this event. 

Seconded                  SUPERVISOR KENNEDY
 
 
ROLL CALL VOTE:
Councilman Peter Barton                    AYE   
Councilman Mike Moran                    AYE
Councilman Ron Mangeri                   AYE
Councilwoman Barbara Zulauf           AYE
Supervisor Matt Kennedy                   AYE 
Dated:  February 20, 2013
 
RESOLUTION NO. 02:20:13 – 8 (33)
To Authorize Financing and Purchase of Two Dodge Trucks for the Highway Department

COUNICLMAN  BARTON           offers the following and moves for its adoption: 

WHEREAS, the Town Highway Department now has two trucks in disrepair, which trucks are essential to the Highway Department’s operation; 

WHEREAS, repair of these aging trucks is not believed to be cost-effective; 

WHEREAS, by resolution dated February 6, 2013, the Town Board provided authorization for the financing and acquisition of two new trucks for the Highway Department, and for the trade-in of these two older Town-owned trucks; 

WHEREAS, the trucks that were the subject of that resolution did not meet all of the specifications of the governing contract, and consequently were rejected, and the agreement for their purchase avoided; 

WHEREAS, the Town Highway Superintendent has identified two trucks, quite similar to those identified previously, which are indeed available at more favorable terms; 

WHEREAS, the Town Attorney has reviewed the contract for these two 2012 Dodge trucks, and finds same to be in order; now therefore be it 

RESOLVED, that the Town Supervisor is hereby authorized and directed to execute the attached Lease/Purchase Agreement, to execute any related financing and lien documentation, and to provide for the trade-in of the two non-working Town trucks. 

Seconded                SUPERVISOR KENNEDY 

ROLL CALL VOTE:
Councilman Peter Barton                    AYE   
Councilman Mike Moran                    AYE
Councilman Ron Mangeri                   AYE
Councilwoman Barbara Zulauf           AYE
Supervisor Matt Kennedy                   AYE 
Dated:  February 20, 2013
 
RESOLUTION NO. 02:20:13 – 9 (34)
To Authorize the Town Board to Serve as Lead Agent for SEQRA Review of Solar Farm 

SUPERVISOR KENNEDY                  offers the following and moves for its adoption: 

WHEREAS, the Town Board is considering a land lease for the purpose of a Solar Farm and 

WHEREAS, a Short Form Environmental Assessment Form (EAF) has been prepared to address the land lease for the purpose of a Solar Farm as the “Proposed Action” pursuant to 6 NYCRR Part 617, New York State Environmental Quality Review Act (SEQRA) regulations; 

NOW THEREFORE BE IT RESOLVED, that the Town of Beekman Town Board hereby classifies the Proposed Action as an Unlisted Action, pursuant to SEQRA section 617.4 and 617.6;and 

BE IT FURTHER RESOLVED, that the Town Board hereby declares its intent to be the Lead Agency in this SEQRA review as it is the only identified Involved Agency and, therefore, a Coordinated Review under SEQRA is not necessary pursuant to SEQRA section 617.4; and 

BE IT FURTHER RESOLVED, that the Town Board, as Lead Agency, hereby authorizes circulation of the Short Form EAF, project information and a notice of the Town Board’s designation of itself as the Lead Agency in the SEQRA review of the proposed solar farm to other involved and interested agencies to inform them of the initiation of this SEQRA review; and 

BE IT FURTHER RESOLVED, that the Short Form EAF and project information shall be referred to the Dutchess County Planning Board in accordance with the NY Town Law section 272-a; Beekman Zoning Article VIII; and General Municipal Law Section 239-m. 

Seconded         COUNCILMAN MORAN 

ROLL CALL VOTE:
Councilman Peter Barton                    AYE   
Councilman Mike Moran                    AYE
Councilman Ron Mangeri                   AYE
Councilwoman Barbara Zulauf           AYE
Supervisor Matt Kennedy                   AYE 
Dated:  February 20, 2013 
 
RESOLUTION NO. 02:20:13 – 10 (35)
To Approve Payment of Claims

COUNCILMAN MANGERI           offers the following and moves for its adoption: 

WHEREAS, the Comptroller has audited and approved claims pursuant to Sect. 119 of Town Law as set forth in the attached abstracts; be it

RESOLVED, that the payment, therefore, is hereby authorized as follows:           

 
Claims to be paid from the A-General Fund:                                  $ 1,427,340.30
Claims to be paid from DA-Highway Fund:                                      $      35,594.04
Claims to be paid from the SS-Dover Ridge Sewer:                       $           170.00
Claims to be paid from the SW- Dover Ridge Water:                     $           105.00
                                                                                                     $ 1,463,209.34

                                                                                                           

Payroll     4                                          Paid           $ 70,081.25                                          General Fund:             $  34,489.53

Seconded                            COUNCILWOMAN ZULAUF  

ROLL CALL VOTE:
Councilman Peter Barton                    AYE                           
Councilman Mike Moran                    ABSTAIN
Councilman Ron Mangeri                   AYE
Councilwoman Barbara Zulauf           AYE
Supervisor Matt Kennedy                   AYE                                              
Dated: February 20, 2013 
 
RESOLUTION NO. 02:20:13 – Other Business
To Set Salary for the Recreation Director 

COUNCILMAN MORAN                offers the following and moves for its adoption: 

WHEREAS, the Town of Beekman Recreation Director has served with distinction for several years; 

WHEREAS, the Recreation Director, working with a limited budget, has managed to deliver exceptional recreational programming and services to Beekman residents, and has proven herself adept at management, cost-savings, and revenue enhancements; 

WHEREAS, the salary of the Recreation Director should be set at a level that properly reflects her commitment, skill, dedication, and added value; now therefore be it 

RESOLVED, that the salary of the Recreation Director shall be set at $ 51,350.00 effective January 1, 2013. 

Seconded               COUNCILWOMAN ZULAUF 

ROLL CALL VOTE:
Councilman Peter Barton                    AYE
Councilman Mike Moran                    AYE
Councilman Ron Mangeri                   AYE
Councilwoman Barbara Zulauf           AYE
Supervisor Matt Kennedy                   AYE 
Dated:  February 20, 2013 




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