Town of Beekman Resolutions from January 8, 2007 meeting.

Go to - RESOLUTION 1:08:07 - 1 In Support of Authorizing Submission of Grant Application - Habitat/Access Stamp Funding Program
Go to - RESOLUTION 1:08:07 - 2 Appointment – Attorney to the Town
Go to - RESOLUTION 1:08:07 - 3 Authorizing Credit Card Usage
Go to - RESOLUTION 1:08:07 - 4 Association of Towns-Naming of Delegate & Alternate
Go to - RESOLUTION 1:08:07 - 5 Designation of Depositories
Go to - RESOLUTION 1:08:07 - 6 2007 Designation of Holidays
Go to - RESOLUTION 1:08:07 - 7 Authorizing Change in Life Insurance Carrier
Go to - RESOLUTION 1:08:07 - 8 Meeting Schedule
Go to - RESOLUTION 1:08:07 - 9 Appointment – Engineer to the Town Rhode, Soyka & Andrews
Go to - RESOLUTION 1:08:07 - 10 Mileage Compensation
Go to - RESOLUTION 1:08:07 - 11 Newspaper Designation
Go to - RESOLUTION 1:08:07 - 12 Town of Beekman Office Hours & Inclement Weather Policy
Go to - RESOLUTION 1:08:07 - 13 Reappointment of Planning Consultant
Go to - RESOLUTION 1:08:07 - 14 Appointing Planning Board Chairman
Go to - RESOLUTION 1:08:07 - 15 Appointment – Registrar & Deputy Registrar Of Vital Statistics
Go to - RESOLUTION 1:08:07 - 16 Salary & Wage Schedule 2007
Go to - RESOLUTION 1:08:07 - 17 Planning Federation Mini Course
Go to - RESOLUTION 1:08:07 - 18 Depository Account - Signature Authorization
Go to - RESOLUTION 1:08:07 - 19 Appointment of Special Engineer to the Highway Superintendent – Thomas Llanes
Go to - RESOLUTION 1:08:07 - 20 Appointment of Vanacore as Accounting Consultants
Go to - RESOLUTION 1:08:07 - 21 Authorizing the Agreement Between The Town of Beekman and Sharbell Dutchess, Inc.

RESOLUTION 1:08:07 - 1 RE: In Support of Authorizing Submission of Grant Application - Habitat/Access Stamp Funding Program

Councilman Thomas Kinsley offers the following and moves its adoption:

WHEREAS, the Town owns a parcel of land consisting of 7.06 acres on Van Wyck Court in the Town of Beekman and which borders the Fishkill Creek; and

WHEREAS, the Town Board of the Town of Beekman is desirous in developing this land to provide public access to the creek for the sole use of recreational fishing; and

WHEREAS, funding is available through the New York State Department of Environmental Conservation (NYSDEC) for access projects which provide access to hunting, fishing, trapping or other fish and wildlife related recreation and study; and

WHEREAS, the Town Board of the Town of Beekman in conjunction with the Conservation Advisory Council wishes to submit a grant application to the NYSDEC for consideration of funding up to $14,999.00; now therefore be it

RESOLVED, that the Supervisor, John D. Adams of the Town of Beekman is hereby authorized and directed to file an application for funds from the Habitat/Access Stamp Funding Program in an amount not to exceed $7,873.25, and upon approval of said request to enter into and execute a project agreement with the New York State Department of Environmental Conservation for such financial assistance to the Town of Beekman for the Beekman/Fishkill Creek Recreational Access Project and further, to carry out and comply with the terms of such project agreement.

Seconded Councilwoman Barbara Zulauf

ROLL CALL VOTE
Councilman Werner Stiegler aye
Councilman Daniel French aye
Councilman Thomas Kinsley aye
Councilwoman Barbara Zulauf aye
Supervisor John D. Adams aye

Dated: January 8, 2007

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RESOLUTION 1:08:07 - 2 RE: Appointment – Attorney to the Town

Councilman Werner Stiegler offers the following and moves its adoption:

WHEREAS, Town Law provides that the Town Board may employ an attorney to provide such professional services and advice as the Town Board may require; and

WHEREAS, Local Law #1 of 2002 established the manner of compensation for the position of Attorney to the Town as a salaried employee; now therefore be it

RESOLVED, that Kevin Denton, Attorney at Law, be retained as the Attorney to the Town of Beekman for all matters at an annual salary of $83,188 and that the Supervisor be and hereby is authorized to execute an appropriate Letter of Engagement for such services.

Seconded Supervisor John Adams

ROLL CALL VOTE:
Councilman Werner Stiegler aye
Councilman Daniel French aye
Councilman Thomas Kinsley aye
Councilwoman Barbara Zulauf aye
Supervisor John D. Adams aye

Dated: January 8, 2007

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RESOLUTION 1:08:07 - 3 RE: Authorizing Credit Card Usage

Councilman Werner Stiegler offers the following and moves its adoption:

WHEREAS, a Policy and Procedure for Credit Card Use was enacted by the Town Board on March 20, 2006; and

WHEREAS, said policy and procedure stipulates that individuals authorized to use the credit card shall be named each year at the Town’s Reorganization Meeting; now therefore be it

RESOLVED, that the following employees are hereby authorized to use the business credit card for 2007:

John Adams, Town Supervisor
Donna Shea, Secretary to the Supervisor
William Brady, Comptroller

Seconded Councilman Thomas Kinsley

ROLL CALL VOTE:
Councilman Werner Stiegler aye
Councilman Daniel French aye
Councilman Thomas Kinsley aye
Councilwoman Barbara Zulauf aye
Supervisor John D. Adams aye

Dated: January 8, 2007

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RESOLUTION 1:08:07 - 4 RE: Association of Towns-Naming of Delegate & Alternate

Councilwoman Barbara Zulauf offers the following and moves its adoption:

WHEREAS, the Annual Association of Towns conference will be held on February 18-21, 2007; now therefore be it

RESOLVED, that Supervisor John Adams be designated as the Delegate of the Town and Councilman Werner Stiegler be designated as the alternate delegate.

Seconded Councilman Thomas Kinsley

ROLL CALL VOTE:
Councilman Werner Stiegler aye
Councilman Daniel French aye
Councilman Thomas Kinsley aye
Councilwoman Barbara Zulauf aye
Supervisor John D. Adams aye

Dated: January 8, 2007

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RESOLUTION 1:08:07 - 5 RE: Designation of Depositories

Councilwoman Barbara Zulauf offers the following and moves its adoption:

WHEREAS, Section 64 of Town Law provides for the Town Board to designate by written resolution the banks in which certain officers shall deposit the monies coming into their hands by virtue of their offices; now therefore be it

RESOLVED, that the following banks are hereby designated the official depositories in which all monies may be deposited and invested:

M & T Bank
Key Bank

Seconded Councilman Thomas Kinsley

ROLL CALL VOTE:
Councilman Werner Stiegler aye
Councilman Daniel French aye
Councilman Thomas Kinsley aye
Councilwoman Barbara Zulauf aye
Supervisor John D. Adams aye

Dated: January 8, 2007

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RESOLUTION 1:08:07 - 6 RE: 2007 Designation of Holidays

Councilman Thomas Kinsley offers the following and moves its adoption:

BE IT RESOLVED, that the following holidays be observed for the personnel of the Town:

New Years Day	January 1
Martin Luther King Day	January 15
President’s Day	February 19
Good Friday	April 6
Memorial Day	May 28
Independence Day	July 4
Labor Day	September 3
Columbus Day	October 8
Veteran’s Day	November 12
Thanksgiving Day	November 22
Day After Thanksgiving	November 23
Christmas Eve	December 24
Christmas	December 25

Seconded Councilwoman Barbara Zulauf

ROLL CALL VOTE:
Councilman Werner Stiegler aye
Councilman Daniel French aye
Councilman Thomas Kinsley aye
Councilwoman Barbara Zulauf aye
Supervisor John D. Adams aye

Dated: January 8, 2007

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RESOLUTION 1:08:07 - 7 RE: Authorizing Change in Life Insurance Carrier

Councilwoman Barbara Zulauf offers the following and moves its adoption:

WHEREAS, in an attempt to lower the cost of life insurance covering full time employees and elected officials, proposals were sought; and

WHEREAS, we have obtained a proposal from Palmiter Benefits Group, LLC for life insurance coverage through The Guardian Life Insurance Company at a much lower premium while maintaining the same coverage; now therefore be it

RESOLVED, that the Supervisor is hereby authorized to accept the proposal as submitted by Palmiter Benefits Group, LLC with The Guardian Life Insurance Company of America and that the Supervisor is hereby authorized to execute the appropriate documents to implement the insurance proposal.

Seconded Councilman Thomas Kinsley

ROLL CALL VOTE
Councilman Werner Stiegler aye
Councilman Daniel French aye
Councilman Thomas Kinsley aye
Councilwoman Barbara Zulauf aye
Supervisor John D. Adams aye

Dated: January 8, 2007

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RESOLUTION 1:08:07 - 8 RE: Meeting Schedule

Councilman Daniel French offers the following and moves its adoption:

Let it be RESOLVED, that the Regular Meetings of the Beekman Town Board will be conducted throughout the year 2007 at 7:30 PM on the first and third Monday of each month, with the exception of January, February and September for which the meetings will be held on January 8 and January 22, February 5 and 26 and September 10 and September 24, respectively. The meetings will take place in the Meeting Room of the Beekman Town Hall, 4 Main Street, Poughquag, New York, with the exception of the June, July, August and September meetings which will be held at the Community Center on Recreation Road; and be it further

RESOLVED, should the date of such meeting fall on a holiday or at a time that is not possible to conduct the meeting, such as in the case of inclement weather, the meeting shall be held the following Monday at the same time.

Seconded Councilman Werner Stiegler

ROLL CALL VOTE:
Councilman Werner Stiegler aye
Councilman Daniel French aye
Councilman Thomas Kinsley aye
Councilwoman Barbara Zulauf aye
Supervisor John D. Adams aye

Dated: January 8, 2007

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RESOLUTION 1:08:07 - 9 RE: Appointment – Engineer to the Town Rhode, Soyka & Andrews

Supervisor John Adams offers the following and moves its adoption:

WHEREAS, the Town of Beekman is presented with important issues respecting future development and long-range planning requiring comprehensive analysis and coordination, now therefore be it

RESOLVED, that the firm of Rohde, Soyka & Andrews, Consulting Engineers, P.C., 40 Garden Street, Poughkeepsie, New York be retained on a contractual basis to provide Engineering and Planning services to the Town of Beekman for all matters, in accordance with the proposal dated December 22, 2006, and that the Supervisor be and hereby is authorized to sign attached Agreement.

Seconded Councilwoman Barbara Zulauf

ROLL CALL VOTE:
Councilman Werner Stiegler aye
Councilman Daniel French aye
Councilman Thomas Kinsley aye
Councilwoman Barbara Zulauf aye
Supervisor John D. Adams aye

Dated: January 8, 2007

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RESOLUTION 1:08:07 - 10 RE: Mileage Compensation

Councilman Daniel French offers the following and moves its adoption:

WHEREAS, Town Law requires that the Town Board designate mileage compensation for official business; now therefore be it

RESOLVED, that compensation for mileage will be paid at the rate of forty eight and a half cents ($.485) per mile on out of Town business, subject to prior authorization of the Town Board, excepting the Assessor, Assistant to the Building Inspector/Zoning Administrator and Dog Control Officers, who will be compensated for in Town mileage while utilizing their privately owned and insured vehicles for the performance of the duties of their office, and upon submission of the appropriate voucher, and be it further

RESOLVED, that all travel expense, transportation, lodging and meal expense will be reimbursed following prior authorization by the Town Board on out of town attendance at meetings.

Seconded Councilman Werner Stiegler

ROLL CALL VOTE:
Councilman Werner Stiegler aye
Councilman Daniel French aye
Councilman Thomas Kinsley aye
Councilwoman Barbara Zulauf aye
Supervisor John D. Adams aye

Dated: January 8, 2007

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RESOLUTION 1:08:07 - 11 RE: Newspaper Designation

Supervisor John Adams offers the following and moves its adoption:

Let it be RESOLVED, that the POUGHKEEPSIE JOURNAL be named the official newspaper for the Town of Beekman.

Seconded Councilwoman Barbara Zulauf

ROLL CALL VOTE:
Councilman Werner Stiegler aye
Councilman Daniel French aye
Councilman Thomas Kinsely aye
Councilwoman Barbara Zulauf aye
Supervisor John D. Adams aye

Dated: January 8, 2007

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RESOLUTION 1:08:07 - 12 RE: Town of Beekman Office Hours & Inclement Weather Policy

Councilman Werner Stiegler offers the following and moves its adoption:

Let it be RESOLVED, that the regular hours of Town offices for the year 2007 shall be Monday through Friday, from 9:00 AM to 4:00 PM; and be it further

RESOLVED, that the Supervisor, Deputy Supervisor, or Town Clerk shall be the individuals named to execute the inclement weather policy and that one or all of the following radio stations will be notified of delayed openings or early closings:

WCZX       WHUD       WPDH       WRWD

And be it further RESOLVED, that notification of delayed openings or early closings can be accessed at www.cancellations.com.

Seconded Supervisor John D. Adams

ROLL CALL VOTE:
Councilman Werner Stiegler aye
Councilman Daniel French aye
Councilman Thomas Kinsley aye
Councilwoman Barbara Zulauf aye
Supervisor John D. Adams aye

January 8, 2007

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RESOLUTION 1:08:07 - 13 RE: Reappointment of Planning Consultant

Councilman Werner Stiegler offers the following and moves its adoption:

WHEREAS, Town Law states that the Town Board will make appointments and set salaries; and

WHEREAS, the Town has benefited by having a Planning Consultant review applications, assist in the preparation of planning projects, coordinate projects between the Planning Board and the Zoning Board and making recommendations that fulfill the requirements of the planning process; and

WHEREAS, Neal Townsend has occupied the position of Planning Consultant for the past two years; now therefore be it

RESOLVED, that Neal Townsend is hereby reappointed to the position of Planning Consultant at an hourly rate of $25.00 and not to exceed a total cost of $23,400.00.

Seconded Councilman Thomas Kinsley

ROLL CALL VOTE:
Councilman Werner Stiegler aye
Councilman Daniel French aye
Councilman Thomas Kinsley aye
Councilwoman Barbara Zulauf aye
Supervisor John D. Adams aye

Dated: January 8, 2006

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RESOLUTION 1:08:07 - 14 RE: Appointing Planning Board Chairman

Councilman Daniel French offers the following and moves its adoption:

WHEREAS, a vacancy exists on the Planning Board of a chairman due to the resignation of Neil Martin; now therefore be it

RESOLVED, that Sean Johnston is hereby appointed Chairman of the Planning Board.

Seconded _Councilman Werner Stiegler

ROLL CALL VOTE:
Councilman Werner Stiegler aye
Councilman Daniel French aye
Councilman Thomas Kinsley aye
Councilwoman Barbara Zulauf aye
Supervisor John D. Adams aye

Dated: January 8, 2007

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RESOLUTION 1:08:07 - 15 RE: Appointment – Registrar & Deputy Registrar Of Vital Statistics

Councilman Daniel French offers the following and moves its adoption:

WHEREAS, the Town Board is authorized under the Town Law to make appointments and set salaries at the Reorganization Meeting; now therefore be it

RESOLVED, that the following appointments are hereby authorized and approved:

Registrar of Vital Statistics

VIRGINIA M. WARD                $ 1,838.00 Annual Salary

Deputy Registrar of Vital Statistics

no annual salary

And be it further

RESOLVED, that the foregoing salary be paid from the General Fund.

Seconded Councilman Werner Stiegler

ROLL CALL VOTE:
Councilman Werner Stiegler aye
Councilman Daniel French aye
Councilman Thomas Kinsley aye
Councilwoman Barbara Zulauf aye
Supervisor John D. Adams aye

Dated: January 8, 2006

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RESOLUTION 1:08:07 - 16 RE: Salary & Wage Schedule 2007

Supervisor John Adams offers the following and moves its adoption:

WHEREAS, the Town Board is authorized to set salaries and wages; now therefore be it

RESOLVED, that the salaries of elected & appointed officials and hourly wages and salaries of employees of the Town are hereby fixed for the year 2007 as follows:

Seconded Councilwoman Barbara Zulauf

ROLL CALL VOTE:
Councilman Werner Stiegler aye
Councilman Daniel French aye
Councilman Thomas Kinsley aye
Councilwoman Barbara Zulauf aye
Supervisor John D. Adams aye

Dated: January 8, 2007

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RESOLUTION 1:08:07 - 17 RE: Planning Federation Mini Course

Councilman Daniel French offers the following and moves its adoption:

WHEREAS, New York State recently enacted legislation requiring four hours of training per year for municipal planning and zoning board members; and

WHEREAS, in an effort to help provide training opportunities, the Dutchess County Planning Federation has scheduled training sessions for January 31, 2007 in Millbrook at a cost of $5.00 per person; now therefore be it

RESOLVED, that members of the Planning Board, Zoning Board of Appeals, Building Department and Town Board are hereby authorized to attend the “Short Course Mini-Marathon on January 31, 2007.

Seconded Councilman Werner Stiegler

ROLL CALL VOTE:
Councilman Werner Stiegler aye
Councilman Daniel French aye
Councilman Thomas Kinsley aye
Councilwoman Barbara Zulauf aye
Supervisor John D. Adams aye

Dated: January 8, 2007

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RESOLUTION 1:08:07 - 18 RE: Depository Account - Signature Authorization

Councilman Thomas Kinsley offers the following and moves its adoption:

Let it be RESOLVED, that authorization is given to John Adams, Werner Stiegler, Virginia Ward and William Brady to sign signature cards and checks for the Town of Beekman; and be it further

RESOLVED, that two (2) signatures are required on all checks exceeding $10,000.00.

Seconded Supervisor John Adams

ROLL CALL VOTE:
Councilman Werner Stiegler aye
Councilman Daniel French aye
Councilman Thomas Kinsley aye
Councilwoman Barbara Zulauf aye
Supervisor John D. Adams aye

Dated: January 8, 2007

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RESOLUTION 1:08:07 - 19 RE: Appointment of Special Engineer to the Highway Superintendent – Thomas Llanes

Councilman Thomas Kinsley offers the following and moves its adoption:

WHEREAS, Highway Law Sect. 140(19) states that the Highway Superintendent has the power to employ an engineer subject to approval of the Town Board; and

WHEREAS, the monies for this position have been appropriated in the amount of $6,000.00 in the 2007 Town budget in Account No. 5020.4 of the Highway Fund; now therefore be it

RESOLVED, that Thomas Llanes is hereby appointed to the position of Special Engineer to the Highway Superintendent at a rate of $75 per hour, to a maximum annual expense of $6,000.00.

Seconded Supervisor John Adams

ROLL CALL VOTE:
Councilman Werner Stiegler aye
Councilman Daniel French aye
Councilman Thomas Kinsley aye
Councilwoman Barbara Zulauf aye
Supervisor John D. Adams aye

Dated: January 8, 2007

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RESOLUTION 1:08:07 - 20 RE: Appointment of Vanacore as Accounting Consultants

Councilwoman Barbara Zulauf offers the following and moves its adoption:

WHEREAS, the Town of Beekman requires the ongoing services of a Certified Public Accountant; and

WHEREAS, these services will include, but not limited to, the following:

1. Assist in the year-end closing and preparation of the of the Annual Financial Report
2. Compile the Town’s 2006 financial statements from records provided by the Town
3. Update and Maintain the Town’s depreciation schedules using the fixed asset acquisition and disposal lists prepared by the Town of Beekman

now therefore be it RESOLVED, that retention of Vanacore, DeBenedictus, DiGovanni & Weddell, LLP, 341 Manchester Road, Poughkeespie, New York, be continued in accordance with Vanacore’s proposal dated December 8, 2006 and that the Supervisor be and hereby is authorized to execute an appropriate retention agreement for services.

Seconded Councilman Thomas Kinsley

ROLL CALL VOTE:
Councilman Werner Stiegler aye
Councilman Daniel French aye
Councilman Thomas Kinsley aye
Councilwoman Barbara Zulauf aye
Supervisor John D. Adams aye

Dated: January 8, 2007

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RESOLUTION 1:08:07 - 21 RE: Authorizing the Agreement Between The Town of Beekman and Sharbell Dutchess, Inc.

Supervisor John Adams offers the following and moves its adoption:

WHEREAS, Sharbell Dutchess, Inc. has applied to the Town of Beekman for approval of a 199 lot Incentive Cluster Subdivision; and

WHEREAS, the subdivision map for this project contains a 65.52 acre parcel of land designated as a “Town Park” as well as an 80.43 acre lake parcel; and

WHEREAS, the Town of Beekman is desirous in entering into an agreement with Sharbell Dutchess, Inc. for the immediate conveyance of the “Town Park” to the Town; and

WHEREAS, the Town of Beekman wishes to accelerate the payment of the recreation fees due on this project totaling $243,000.00 wherein the Town will receive one-half of the recreation fees totaling $121,500.00 at present and the other one-half to be due upon signing of the Subdivision map by the Planning Board chairman; and

WHEREAS, Sharbell Dutchess, Inc. has agreed to dedicate the Town Park to the Town along with the accelerated payment of recreation fees in accordance with the terms and conditions as outlined in the attached agreement; now therefore be it

RESOLVED, that the Town Board of the Town of Beekman hereby authorizes the Supervisor to execute the attached Agreement and to obtain a fully executed copy from Sharbell Dutchess, Inc.

Seconded Councilman Thomas Kinsley

ROLL CALL VOTE:
Councilman Werner Stiegler aye
Councilman Daniel French aye
Councilman Thomas Kinsley aye
Councilwoman Barbara Zulauf aye
Supervisor John D. Adams aye

Dated: January 8, 2007

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