December 19, 2018
TOWN OF BEEKMAN
TOWN BOARD MEETING - Agenda
December 19, 2018
7:00 PM
  •       Meeting called to order
  •       Pledge of Allegiance
  •       Administrative Announcement--Fire Exits 
REGULAR TOWN BOARD MEETING
  • Public comment on Agenda Items and Resolutions 
RESOLUTIONS 
  1. Approval of November 28, 2018 Minutes
  2. Authorizing 2018 Year End Government Funds Advances For The Town Of Beekman
  3. Approve Town of Beekman Budget Revisions for the Month of November 2018
  4. Designation of Depositories
  5. Acceptance of Donations from Residents to the Recreation Department
  6. Amend 2019 Holidays
  7. Signature Authorization on Depository Accounts
  8. Ratify Teamsters Local 456 Contract
  9. Adopting a Town-Wide Rental Agreement for the Use of Town Property
  10. Approve Salary and Wage Schedule for 2019
  11. Enter into Membership with Spain Agency to become a Self-insurer as to  Workers’ Compensation Board
  12. Re-Appoint Receiver of Taxes
  13.  Approve 2019 Beekman Recreation and Parks Fee Schedule 
  14. Payment of Claims 
  • Other Town Board Business
  • General Public Comments
  • General Board Comments 
  • Next Town Board Meetings:
-        Reorganizational Meeting: Wednesday, January 9, 2019 at 7:00 PM
-        Regular Town Board Meeting: Wednesday, January 16, 2019 at 7:00 PM
                                  
 RESOLUTION NO. 12:19:18 – 1 (159)
RE: Approval of Past Town Board Minutes
COUNCILMAN STIEGLER             offers the following and moves for its adoption:
WHEREAS, Town Clerk Rachael Rancourt has provided copies of the minutes of the November 28,2018 Town Board Meeting to all members of the Beekman Town Board; and
WHEREAS, Town Board members have had the opportunity to review said minutes; now therefore be it
RESOLVED, the Town Board hereby adopts the minutes of the November 28, 2018 Town Board Meeting.
Seconded:          COUNCILMAN BATTAGLINI
ROLL CALL VOTE:
Councilman Stiegler                     AYE      
Councilman Swartz                       AYE
Councilman Battaglini                 AYE
Councilwoman Wohrman              AYE
Supervisor Covucci                       AYE
Dated: December 19, 2018
 
RESOLUTION 12:19:18-2 (160)
RE:  AUTHORIZING 2018 YEAR END GOVERNMENT FUNDS ADVANCES FOR THE TOWN OF BEEKMAN 
COUNCILMAN BATTAGLINI            offers the following and moves for its adoption:
WHEREAS, New York State General Municipal Law Section 9-a provides for Inter-Fund Advances; and
WHEREAS, there are governmental funds in the Town of Beekman in need of monies for year-end cash flow for expenditures.
NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Beekman approves the Inter-Fund Maximum Advances as follows with principal and interest to be repaid pursuant to provisions in the General Municipal Law.
RECEIVING FUND                                            ADVANCING FUND               AMOUNT
Town of Beekman Highway Fund              General Fund                               $100,000.00
 
Gardner Hollow Bridge Capital Fund        General Fund                               $  10,000.00
 
Seconded:          COUNCILMAN STIEGLER
ROLL CALL VOTE:
Councilman Stiegler                     AYE                     
Councilman Swartz                       AYE
Councilman Battaglini                 AYE
Councilwoman Wohrman             AYE
Supervisor Covucci                       AYE
Dated: December 19, 2018
 
RESOLUTION NO. 12:19:18 – 3 (161)
RE: APPROVE TOWN OF BEEKMAN BUDGET REVISIONS FOR
MONTH 0F NOVEMBER 2018 
SUPERVISOR COVUCCI                     offers the following and moves for its adoption: 
WHEREAS, the Town of Beekman’s Accounting Office recommends certain budget revisions based on department requests and/or the Accounting Office review and analysis of expenditures or revenues 
NOW, therefore, be it resolved that the following itemized revisions are approved by the Town of Beekman Town Board for November 2018 identified as Budget Revision Number 2018-11.
 
GENERAL FUND
 Revision #                 Account  Title                                         Accounts         $ Increase         $ Decrease
 
 2018-11-01                Justice Court Equipment                          A-1110-0200  1,216.00
                                    Justice Court Supplies                              A-1110-0401      115.00
                                     Justice Court Security                             A-1110-0413      669.00
                                    Town Justice Expense                              A-1110-0400                                1,330.00
                                    Court Overtime                                         A-1110-0103                                   670.00
                                   -  Transfer Court Expense
 
2018-11-02              Assessor Software                                     A-1335-0460     215.00
                                 Assessor Expense                                       A-1335-0400                                   215.00
                                 -  Transfer for Software Expense
 
2018-11-03                Town Clerk Expense                                 A-1410-0400     162.00           
                                   Code Maintenance                                     A-1410-0450  1,195.00
                                  Clerk Software                                            A-1410-0460  1,400.00
                                 Clerk Dues                                                    A-1410-0403                                  1,676.00
                                 Town Board Expense                                   A-1010-0400                                  1,081.00
                                     -  Transfer for Town Clerk Expenses
 
2018-11-04                  Central Copier Supplies                          A-1670-0410  1,045.00
                                     Central Advertising                                  A-1670-0490     955.00
                                    Building Expense                                       A-1620-0400                                  2,000.00
                                        -  Transfer for Central Expenses
 
2018-11-05                   Central EDP Equipment                          A-1680-0200  1,135.00
                                     Central EDP Expense                                A-1680-0400                                1,135.00
                                            Transfer for Equipment
 
Revision #                      Account  Title                                         Accounts         $ Increase         $ Decrease
 
 2018-11-06                   Safety Travel Expense                             A-3620-0402           63.00
                                       Safety Vehicle Expense                           A-3620-0405         172.00
                                       Code Expense                                           A-3620-0400                                235.00
                                       -  Transfer for Codes Expense
 
2018-11-07                     Hwy Office Expense                                A-5010-0400      1,780.00          
                                        Hwy Weather Contract                            A-5010-0450      1,500.00
                                        Hwy Dues Expense                                  A-5010-0403                                   3,280.00
                                       -  Transfer for Office Expenses
 
2018-11-08                 Aging Supplies                                            A-6772-0401        1,381.00
                                    Aging Programs                                          A-6772-0411           654.00
                                    Aging Consultants                                      A-6772-0413        2,124.00
                                    Aging Trips                                                  A-6772-0414     17,176.00
                                    Senior Picnic                                                A-6772-0415      2,033.00
                                    Aging Program Expense                             A-6772-0400                                23,368.00        
                                         -  Transfer for Aging Program Expense
 
2018-11-09                      Rec Administration Labor                     A-7020-0100  269,452.00
                                          Parks Labor                                          A-7110-0100                              269,452.00
                                        -  Transfer Labor Costs
 
2018-11-10                  Parks Staff                                                 A-7110-0101  77,614.00
                                     Parks Labor                                                A-7110-0100                                77,614.00
                                       -  Transfer Labor Costs
 
2018-11-11                   Lake Staff                                                  A-7180-0112    48,878.00
                                      Parks Labor                                               A-7110-0100                                48,878.00
                                       -  Transfer Labor Costs
 
HIGHWAY FUND
   2018-11-12              General Labor Stipend                              DA-5110-0104         400.00
                                     General GHI Buyout                                 DA-5110-0118     3,192.00
                                     General Signs Expense                            DA-5110-0402         108.00
                                     General Stone Expense                           DA-5110-0403                             3,700.00
                                      -  Transfer for General Costs                
 
2018-11-13                   Machinery Labor Stipend                     DA-5130-0104          100.00
                                      Machinery Uniform Expense               DA-5130-0401          282.00
                                      Machinery Overtime                            DA-5130-0103                                 382.00
                                      -  Transfer for Machinery Costs
 
Revision #                   Account  Title                                         Accounts         $ Increase         $ Decrease
 
2018-11-14                  Snow Labor Longevity                          DA-5142-0102         832.00
                                     Snow Labor Overtime                           DA-5142-0103     8,768.00
                                     Snow Stipend                                        DA-5142-0104        400.00
                                     Snow Seasonal Labor                           DA-5142-0116                             10,000.00
                                       -  Transfer for Labor Costs
                                 
DOVER RIDGE SEWER FUND                                                                                            
2018-11-15                  Contractual Repairs                              SS-8189-0400     6,906.00
                                     Utilities                                                  SS-8189-0420     4,800.00
                                     Engineering                                           SS-8189-0440        750.00
                                     Contract O&M                                        SS-8189-0450   30,000.00
                                     Special Services                                    SS-8189-0460     5,075.00
                                     Sludge Removal                                    SS-8189-0470        560.00
                                     Other Expense                                      SS-8189-0480   29,665.00
                                     General Govt. Services                         SS-8189-0490     2,000.00
                                     Sewer Expense                                     SS-8340-0400                               79,756.00 
                                   -  Reallocate Budget Appropriations           
 
DOVER RIDGE WATER FUND
2018-11-16           Water Utilities                                             SW-8340-0420   14,450.00
                              Engineering                                                  SW-8340-0440     6,745.00
                              Contracts O&M                                            SW-8340-0450     8,000.00
                              Special Services                                          SW-8340-0460     1,775.00
                              Special Repairs                                           SW-8340-0470   23,600.00
                              Other Expenses                                           SW-8340-0480     2,280.00
                              General Govt.                                               SW-8340-0490     2,000.00
                              Water Expense                                            SW-8340-0400                             28,850.00
                              Misc Expense                                                SW-8389-0400                             15,000.00
                              Fund Balance Appropriations                            9910-                                      15,000.00                            
                    -  Reallocate Appropriations and Provide Extra Funding
 
Seconded:          COUNCILMAN SWARTZ
 
ROLL CALL VOTE:
Councilman Stiegler                     AYE                     
Councilman Swartz                       AYE
Councilman Battaglini                 AYE
Councilwoman Wohrman              AYE
Supervisor Covucci                       AYE
Dated: December 19, 2018
 
RESOLUTION 12:19:18-4 (162)
RE:  Designation of Depositories 
COUNCILMAN SWARTZ                   offers the following and moves for its adoption: 
WHEREAS, Section 64 of Town Law provides for the Town Board to designate by written resolution the banks in which certain officers shall deposit the monies; now therefore be it 
RESOLVED, that any commercial bank conducting business in the State of New York is hereby designated to be the official depositories for the Town of Beekman in which monies may be deposited and invested: 
Seconded:          COUNCILWOMAN WOHRMAN
ROLL CALL VOTE:
Councilman Stiegler                     AYE      
Councilman Swartz                       AYE
Councilman Battaglini                 AYE
Councilwoman Wohrman             AYE      
Supervisor Covucci                       AYE
Dated: December 19, 2018
 
RESOLUTION NO. 12:19:18 – 5 (163)
RE: Acceptance of Donations from Residents to the Recreation Department                                
COUNCILWOMAN WOHRMAN               offers the following and moves for its adoption:  
WHEREAS, The Recreation Department is in receipt of the following donations: 
ü  Keyboard from the Llanes family
ü  Toy workbench and tools from the Colagionvanni family
ü  Domino rally from the Jordan family 
WHEREAS, Town Board resolutions are required to accept all donations, now therefore be it  
RESOLVED, that the Town of Beekman does hereby accept these donations and in doing so, does express it’s gratitude; and be it further  
RESOLVED, that the record of these donations will be forwarded to the Town Clerk for her record of donations. 
Seconded           COUNCILMAN BATTAGLINI 
ROLL CALL VOTE:
Councilman Stiegler                     AYE
Councilman Battaglini                 AYE
Councilwoman Wohrman           AYE
Councilman Swartz                       AYE
Supervisor Covucci                       AYE
Dated:  December 19, 2018
 
RESOLUTION NO. 12:19:18 – 6 (164)
RE: Amend Resolution 11:28:18-3
Designate Holidays for 2019 
COUNCILMAN STIEGLER                offers the following and moves for its adoption: 
WHEREAS, Resolution 11:28:18-3, Designate Holidays for 2019, was passed on November 28, 2018 and  
WHEREAS, the dates for both Presidents’ Day and Columbus Day were incorrectly stated; now therefore be it  
RESOLVED, that Resolution 11:28:18-3 be amended as follows: 
Presidents’ Day                           February 18, 2019 
Columbus Day                              October 14, 2019
Seconded:          COUNCILMAN BATTAGLINI  
ROLL CALL VOTE:
Councilman Stiegler                     AYE                     
Councilman Swartz                       AYE
Councilman Battaglini                 AYE
Councilwoman Wohrman           AYE
Supervisor Covucci                       AYE
Dated: December 19, 2018
 
RESOLUTION NO. 12:19:18 – 7 (165)
RE: Signature Authorization on Depository Accounts  
COUNCILMAN BATTAGLINI           offers the following and moves for its adoption: 
Let it be RESOLVED, that authorization is given to the Town Supervisor and Deputy Town Supervisor to sign signature cards and checks for the Town of Beekman; and be it further 
RESOLVED, that authorization is given to the Town Clerk, Deputy Town Supervisor and Councilwoman Sharon Wohrman to sign signature cards and to countersign checks exceeding $2,500.00; and be it further 
RESOLVED, that two (2) signatures are required on all checks exceeding $2,500.00, one of which needs to be either the Town Supervisor, the Deputy Town Supervisor or Councilwoman Sharon Wohrman.
Seconded:          COUNCILMAN STIEGLER
ROLL CALL VOTE:
Councilman Stiegler                     AYE                     
Councilman Swartz                       AYE
Councilman Battaglini                 AYE
Councilwoman Wohrman           ABSTAIN
Supervisor Covucci                       AYE
Dated: December 19, 2018
 
RESOLUTION NO. 12:19:18 – 8 (166)
RE: Ratify Teamsters Local 456 Contract 
SUPERVISOR COVUCCI                   offers the following and moves for its adoption: 
WHEREAS, Supervisor Covucci and Teamsters Local 456 Representative, have negotiated a collective bargaining agreement with Local 456 for the time period of January 1, 2018 – December 31, 2019; and  
WHEREAS, the Town of Beekman Highway Department employees and representatives of Local 456 have confirmed ratification of said agreement; now therefore be it  
RESOLVED, that the Town Board ratifies and the Town Supervisor is hereby authorized to sign the collective bargaining agreement with the International Brotherhood of Teamsters Local 456, for the period January 1, 2018 – December 31, 2019. 
Seconded:          COUNCILMAN STIEGLER
ROLL CALL VOTE:
Councilman Stiegler                     AYE                     
Councilman Swartz                       AYE
Councilman Battaglini                 AYE
Councilwoman Wohrman           AYE
Supervisor Covucci                       AYE
Dated: December 19, 2018
 
RESOLUTION NO. 12:19:18 – 9 (167)
RE:  Town Board Adopting a Town-Wide Rental Agreement for  the Use of Town Property 
COUNCILMAN SWARTZ                offers the following and moves for its adoption: 
WHEREAS, the Town of Beekman permits various individuals, community groups and organizations to utilize town parks, facilities and other spaces; and 
WHEREAS, the Town is desirous of providing a uniform rental procedure and agreement for all use of town property by non-municipal entities which procedure will address insurance coverage, liability and use of alcohol; and 
NOW, THEREFORE, 
BE IT RESOLVED, that the Town of Beekman hereby adopts the attach town-wide rental agreement for use by any individual, organization, group or association that wishes to utilize any town park, facility or other space; and be it further 
RESOLVED, that the Supervisor, Deputy Supervisor, Clerk, Deputy Clerk, Recreation Director and Recreation Assistant/Assistant to the Recreation Director shall be authorized to sign the town-wide rental agreement and bind the Town of Beekman to the agreement..
Seconded:          COUNCILWOMAN WOHRMAN
ROLL CALL VOTE:
Councilman Stiegler                     AYE                     
Councilman Swartz                       AYE
Councilman Battaglini                 AYE
Councilwoman Wohrman           AYE
Supervisor Covucci                       AYE
Dated: December 19, 2018
 
RESOLUTION NO. 12:19:18 – 10 (168)
Approve Salary and Wage Schedule for 2019 
COUNCILWOMAN WOHRMAN           offers the following and moves for its adoption: 
WHEREAS, the Town Board is authorized to set salaries and wages; now therefore be it  
RESOLVED, that the salaries of elected officials and hourly wages and salaries of employees of the Town are hereby fixed for the 2019 year as follows: 
Supervisor $20,057.00
Confidential Secretary to the Supervisor $34,333.20
Deputy Supervisor No Annual Salary
Town Board $7,374.16
Town Clerk $60,314.61
Deputy Town Clerk $16,948.62
Receiver of Taxes $15,000
Deputy Receiver of Taxes $16,000
Town Justices $13,704.03
Typist: Planning/Zoning Boards $15.48 per hour
Bookkeeper $30.00 per hour
Justice Clerks $54,410.43 (CSEA)
Building Inspector II $35.13 per hour
Secretary to the Planning and Zoning Board of Appeals $17.94 per hour (CSEA)
Account Clerk $17.58 per hour
Record Clerk $17.58 per hour
Maintenance Mechanic $66,140.93 (CSEA contract)
Maintenance Worker $19.19 (CSEA contract)
Seasonal Maintenance Helper $15.00 per hour
Recreation Director $57,000
Recreation Assistant/Assistant to the Recreation Director $16.43 per hour
Recreation Assistant/Activity Director $16.25 per hour
Recreation Assistant/Activity Coordinator – Senior Program $15.25 - $21.59 per hour
Recreation Assistant/Activity Supervisor – Senior Program $13.25 - $16.15
Seasonal Recreation Staff ($11.10 -$17.25) as per attached wage matrix approved by the Recreation Advisory Committee
Secretary to the Recreation Advisory Committee $13.00 per hour
Superintendent of Highway $73,307.77
Assistant to the Superintendent of Highway $16.43 per hour
Deputy Highway Superintendent $ 170.00 per diem
Working Foreman $30.86 per hour
Automotive Mechanic $30.39 per hour
Heavy Motor Equipment Operator $30.39 per hour
Heavy Motor Equipment Operator (New Hire) $24.41 per hour
Seasonal Snowplow Wingman $15.00 per hour  
Seasonal Snowplower, Non-CDL $18.00 per hour
Seasonal Snowplower, CDL $ 27.52 
Seconded:             COUNCILMAN SWARTZ
ROLL CALL VOTE:
Councilman Stiegler               AYE                                                            
Councilman Swartz                 AYE                                                            
Councilman Battaglini            AYE
Councilwoman Wohrman       AYE                                                           
Supervisor Covucci                 AYE
Dated: December 19, 2018
 
RESOLUTION NO. 12:19:18 – 11 (169)
RE:  Enter into Membership with Spain Agency, New York State Municipal Compensation Alliance to become a Self-insurer as to
Workers’ Compensation Board 
COUNCILMAN STIEGLER              offers the following and moves for its adoption:  
RESOLVED, that the Town of Beekman hereby elects pursuant to Subdivision 3-a of Section 50 of the Workers’ Compensation Law, to become a self-insurer as to Workers’ Compensation claims against this Municipality; and be it further 
RESOLVED, that pursuant to Section 50 Subdivision 3-a of said Workers’ Compensation Law notice of such election shall be filed forthwith with the Chairman of the Workers’ Compensation Board, Self-Insurance Section; and be it further 
RESOLVED, that this election shall become effective 1/1/2019. 
Seconded:           COUNCILMAN SWARTZ    
ROLL CALL VOTE:
Councilman Stiegler                AYE                                                           
Councilman Swartz                 AYE                                                            
Councilman Battaglini            AYE
Councilwoman Wohrman        AYE                                                           
Supervisor Covucci                 AYE
Dated: December 19, 2018
 
RESOLUTION NO. 12:19:18 – 12 (170)
RE: Re-Appoint Receiver of Taxes 
COUNCILMAN BATTAGLINI                offers the following and moves for its adoption:  
WHEREAS, pursuant to Town Law, the Town of Beekman is required to have a Receiver of Taxes duly appointed for, among other things, receiving tax payments; and   
WHEREAS, the Town Board has the authority to re-appoint the Receiver of Taxes until the election of a replacement at a duly held election; and 
Now, Therefore,  
BE IT FURTHER RESOLVED, that the Town Board of the Town of Beekman hereby re-appoints Jennifer L. Colucci as the Receiver of Taxes with a term start date of January 2, 2019 and expiring December 31, 2019; and be it further   
RESOLVED, that such appointment is conditioned upon the appointee filing the oath of office and Town Ethics Form with the Town Clerk.  
Seconded:           COUNCILMAN SWARTZ     
ROLL CALL VOTE:
Councilman Stiegler               AYE                                                            
Councilman Swartz                AYE                                                             
Councilman Battaglini           AYE
Councilwoman Wohrman       AYE                                                         
Supervisor Covucci                AYE
Dated: December 19, 2018
 
RESOLUTION NO. 12:19:18 – 13 (171)
RE:   Approve 2019 Beekman Recreation and Parks Fee Schedule   
SUPERVISOR COVUCCI               offers the following and moves for its adoption:  
WHEREAS, the Town Board of the Town of Beekman has the ability to adopt a Recreation and Parks Fee Schedule; and  
WHEREAS, the Recreation Advisory Committee and the Director of Recreation has submitted new suggestions and recommendations; and  
WHEREAS, the Town Board has had sufficient time to review the attached Recreation and Parks Fee Schedule; now therefore be it  
RESOLVED, that the Town Board hereby adopts the attached Recreation and Parks Fee Schedule for 2019. 
Seconded:             COUNCILMAN SWARTZ                                                
ROLL CALL VOTE:
Councilman Stiegler               AYE                                                            
Councilman Swartz                AYE                                                             
Councilman Battaglini           AYE
Councilwoman Wohrman        AYE                                                           
Supervisor Covucci                 AYE
Dated: December 19, 2018
 
RESOLUTION NO. 12:19:18 – 14 (172)
RE: Payment of Claims 
COUNCILMAN SWARTZ                   offers the following and moves for its adoption: 
WHEREAS, the Bookkeeper has audited and approved claims pursuant to Sect. 119 of Town Law as set forth in the attached abstracts; be it 
RESOLVED, that the payment, therefore, is hereby authorized as follows:  
Claims to be paid from the A-General Fund                       $ 115,224.78  
Claims to be paid from the DA-Highway Fund                  $   32,786.92                                    
Claims to be paid from the SS – Dover Ridge Sewer        $     3,017.27                                     
Claims to be paid from the SW – Dover Ridge Water      $        843.82      
                                                                                 $ 151,872.79 
Payroll Paid on 11/29/18           
General Fund                                                   $     32,248.05    
Highway Fund                                                  $     30,901.49 
                                                                      $      63,149.54 
Payroll Paid on 12/13/18           
General Fund                                                    $     33,546.43   
Highway Fund                                                  $     23,288.39 
                                                                      $      56,834.82 
 
Seconded:      COUNCILMAN STIEGLER           
ROLL CALL VOTE:
Councilman Stiegler                   AYE                                                        
Councilman Swartz                    AYE                                                         
Councilman Battaglini               AYE
Councilwoman Wohrman        AYE                                                        
Supervisor Covucci                AYE
Dated: December 19, 2018
 
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