August 3, 2021
TOWN OF BEEKMAN
TOWN BOARD MEETING AGENDA
AUGUST 3, 2021
 
  
7:00 PM
  •       Meeting called to order
  •       Pledge of Allegiance
  •       Administrative Announcement--Fire Exits
 
TOWN BOARD MEETING
  • Supervisor Comments
  • Public Comment on Agenda Items and Resolutions – 3 Minute Limit
 
RESOLUTIONS 
  1. Approval of July 13, 2021 Minutes
  2. Authorizing the Acceptance of the Dover Ridge Radionuclide Project
  3. Approve Town of Beekman Budget Revision #2021-07
  4. Approve Senior Picnic and Fees
  5. Establishing a Highway Equipment Capital Reserve Fund
  6. Authorizing Senior Trips
  7. Inter Municipal Agreement with Town of Amenia
  8. Accepting a Performance Bond for Dollar General Secured by Surety Bond for Dollar General-HSC Poughquag, LLC
  9. Approving Climate Smart Grant Submittal
  10. Approving the Retention of a Consultant for Replacement of the Town Hall Roof
  11. Establish 911 Memorial Project
  12. Authorize Upgrades to 911 Memorial Project
  13. Payment of Claims
  14. Tender and Release Agreement with Barone Construction Group
 
 
  • Other Town Board Business
  • General Board Comments
  • Public Comments - 3 Minute Limit
  • Next Town Board Meeting: Tuesday, August 24, 2021 at 7:00 PM
    
RESOLUTION NO. 08:03:21 - 1
RE: APPROVAL OF PAST TOWN BOARD MEETING MINUTES
WHEREAS, Deputy Town Clerk Amy Goetz has provided copies of the minutes of the July 13, 2021 Town Board Meeting to all members of the Beekman Town Board; and
WHEREAS, Town Board members have had the opportunity to review said minutes; now therefore be it
RESOLVED, the Town Board hereby adopts the minutes of the July 13, 2021 Town Board Meeting.
Introduced: COUNCILMAN STIEGLER
Seconded:   COUNCILMAN BATTAGLINI
ROLL CALL VOTE:
Councilman Stiegler         AYE
Councilman Battaglini      AYE
Councilman Swartz           AYE
Councilwoman Wohrman  AYE
Supervisor Covucci           AYE
Dated: August 3, 2021
 
 RESOLUTION NO. 08:03:21 -2
RE: AUTHORIZE THE ACCEPTANCE OF THE DOVER RIDGE WATER SUPPLY SYSTEM RADIONUCLIDE TREATMENT PROJECT
WHEREAS, the Town Board of the Town of Beekman by Resolution No. 10:27:20-5 awarded a contract to The Milnes Co, Inc. for the Dover Ridge Water System Radionuclide Treatment Project, and
WHEREAS, the Contractor has completed the work on the project, and
 WHEREAS, the Town Engineer submitted Certificate of Construction Compliance documents to Dutchess County Department of Behavior and Community Health ; and
 WHEREAS, a letter from Dutchess County Department of Behavior and Community Health, Division of Environmental Services was received authorizing the operation of the water system;
 NOW, THERERFORE,
BE IT RESOLVED, that the Town Board of the Town of Beekman accepts the Dover Ridge Water System Radionuclide Treatment Project.
Introduced:  COUNCILMAN BATTAGLINI
Seconded:     COUNCILMAN STIEGLER
ROLL CALL VOTE:
Councilman Stiegler          AYE
Councilman Battaglini       AYE
Councilman Swartz           AYE
Councilwoman Wohrman  AYE
Supervisor Covucci           AYE
Dated: August 3, 2021
  
RESOLUTION NO. 08:03:21 - 3
RE: APPROVE TOWN OF BEEKMAN BUDGET REVISIONS #2021-07
WHEREAS, the Town of Beekman’s Accounting Office recommends certain budget revisions based on department requests and/or the Accounting Office review and analysis of expenditures or revenues
NOW, THEREFORE,
BE IT RESOLVED,that the following itemized revisions are approved by the Town of Beekman Town Board identified as Budget Revision Number 2021-07
Budget Revisions for June 2021 # 2021-07
Revision #         Account #         Account Title                             Increase            Decrease
General Fund
2021-07-01        A-0000-2565      Plumbing Permits                 4,000
A-0000-2709      Refund Prior Year Expense   2,094         
A-0000-2610     Justice Court Fees                                               5,000                                         
A-1989-0400      Other Expense                     1,094
            -Revise Budget Sources & Uses
 
2021-07-02        A-1330-0100      Tax Receiver Comp               5,000
A-1010-0107                  Reserve Comp                                         5,000
                                                -Transfer for Labor Cost
 
2021-07-03        A-1620-0400      Buildings Expense         2,000
A-1620-0418      Buildings Repairs                       2,000                       
                                                -Transfer for Expenses
 
2021-07-04        A-3620-0104      Safety Stipend                        300
A-3620-0112      Safety Staff Part Time             613
A-1010-0107      Reserve Comp                                                          913                                
                                                -Transfer for Labor Costs
 
2021-07-05        A-8010-0401      Zoning Office Supplies      100
A-8010-0400      Zoning Expense               100                            
                                                -Transfer for Supplies
Highway Fund
2021-07-06        DA-0000-2709   Medical Contribution  5,435      
                         DA-5130-0200  Highway Equipment   5,435
                                                   -Increase Sources & Uses
 
2021-07-07        DA-5112-0200   CHIPS Improvements        14,963
DA-5112-0220   Pave NY Imp                     10,227
DA-5112-0230   Winter Aid Improvements  41,688
    -Increase Budget pursuant to 284 Agreement
Capital Fund
2021-07-08        H-8340-0200     Water Softener                 1,045                                           
                             H-8340-0480            Improvement Other Expense   1,045                                
                                       -Transfer for Final Contract Amount
 
Introduced: SUPERVISOR COVUCCI
Seconded:    COUNCILMAN SWARTZ
ROLL CALL VOTE:
Councilman Stiegler        AYE
Councilman Battaglini      AYE
Councilman Swartz           AYE
Councilwoman Wohrman  AYE
Supervisor Covucci           AYE
Dated: August 3, 2021
  
RESOLUTION NO. 08:03:21 - 4
RE:APPROVE SENIOR PICNIC AND FEES
WHEREAS, The Town of Beekman has in years past held its own Senior Picnic, for the enjoyment of the many senior citizens within our town, and 
WHEREAS, many senior citizen residents of the Town have expressed the hope and desire that the Town should again this year hold its own Senior Picnic; and  
WHEREAS, funds were allocated in the adopted 2021 budget for this purpose and not to exceed $2500; and  
WHEREAS, to be consistent with the fee procedures for non-residents in other Town programs and events, a schedule for fees has been established; now therefore be it    
RESOLVED, that the Town Board hereby authorizes the Supervisor, in consultation with the Town’s Recreation Director and Senior Coordinator, to set a date of September 30, 2021, 11:00 am -2:00 pm, and organize the Senior Picnic here in Beekman; and be it further  
RESOLVED, that Town of Beekman senior residents shall be admitted to the Senior Picnic free of charge; and be it further  
RESOLVED, that non-resident seniors that have already been “grandfathered” into other senior events will be charged $5.00 to attend the Senior Picnic, and all other non-resident seniors and non-seniors will be charged $10.00 to attend the picnic; and be it further  
RESOLVED, that the Recreation Department is authorized to collect these fees in accordance with all Town of Beekman policies; and be it further   
RESOLVED, that the Supervisor is authorized to engage vendors for the provision of food and entertainment, provided in all events that the amounts thus committed do not exceed the amounts budgeted therefore.
Introduced: COUNCILMAN SWARTZ
Seconded:   COUNCILMAN STIEGLER
 ROLL CALL VOTE:
Councilman Stiegler          AYE
Councilman Battaglini       AYE
Councilman Swartz           AYE
Councilwoman Wohrman  AYE
Supervisor Covucci            AYE
Dated: August 3, 2021
   
RESOLUTION NO. 08:03:21 - 5
RE: ESTABLISHING A HIGHWAY EQUIPMENT CAPITAL RESERVE FUND
WHEREAS the General Municipal law 6-c of the State of New York allows for the creation of a Capital Reserve Fund to finance the cost for acquiring Highway Equipment, and
WHEREAS the Town of Beekman Town Board feels it appropriate to create such a fund;
NOW, THEREFOREBE IT
RESOLVED, that pursuant to Section 6-c of the General Municipal Law, there is hereby established an Equipment Capital Reserve Fund.  The purpose of this Reserve Fund is to accumulate moneys to finance the cost of acquiring Highway Equipment. 
The chief fiscal officer is hereby directed to deposit and secure moneys of this Reserve Fund in the manner provided by Section 10 of the General Municipal Law. The Chief Fiscal Officer may invest the moneys in the Reserve Fund in the manner consistent with the investment policy of the Town of Beekman.  Any interest earned or capital gains realized on the moneys so deposited or invested shall accrue to the Reserve Fund.  The chief fiscal officer shall account for the Reserve Fund at the end of each fiscal year, render to the Board a detailed report of the activity of the Reserve Fund.
Expenditures from this Reserve Fund shall be made only for the purpose for which the Reserve Fund is established.  No expenditure shall be made from this Reserve Fund without the approval of this governing board required by Section 6-c of the General Municipal Law, including a permissive referendum if required by subdivision 4 of Section 6-c.
NOW, THEREFORE,
BE IT RESOLVED that the Town Supervisor, chief fiscal officer, is authorized to create this new Reserve Funding the Highway Fund using the proceeds from the sale of equipment.
Introduced: COUNCILWOMAN WOHRMAN
Seconded:    COUNCILMAN BATTAGLINI
 ROLL CALL VOTE:
Councilman Stiegler          AYE
Councilman Battaglini       AYE
Councilman Swartz           AYE
Councilwoman Wohrman  AYE
Supervisor Covucci           AYE
Dated: August 3, 2021
   
RESOLUTION NO. 08:03:21 - 6
RE: AUTHORIZE SENIOR TRIPS FOR SENIOR CITIZENS
WHEREAS, the 2021 Budget includes funding for the cost of a variety of bus trips for the Senior Citizen Program; and
WHEREAS, deposits are required for tours, shows and meals to guarantee the reservations, which deposits are reimbursed to the town through ticket sales;
NOW, THEREFORE, BE IT
RESOLVED, that the following trips be approved and the appropriate deposits be made.
 
Date    VENUE/Bus                    RES   NR/NS        NR/NS        Bus      Bus             Venue
Grdfth                  New  Cost           Cost     Deposit      Deposit 
Sept. ?  Pride of Hudson/            48        58       73         73             890                            100
              JTR
10/14 or
10/24   Silver Birches          48       58              73            1100                               100
              German Fest/
              JTR
  
Introduced: COUNCILMAN STIEGLER
Seconded:   COUNCILWOMAN WOHRMAN
ROLL CALL VOTE:
Councilman Stiegler          AYE
Councilman Battaglini       AYE
Councilman Swartz           AYE
Councilwoman Wohrman  AYE
Supervisor Covucci           AYE
Dated: August 3, 2021
  
RESOLUTION NO. 08:03:21-7
AUTHORIZING INTERMUNICIPAL AGREEMENT WITH THE TOWN OF AMENIA FOR THE SALE OF EXCESS EQUIPMENT
WHEREAS, the Town of Beekman has determined that it has certain equipment that is deemed surplus and has no further municipal purpose; and
WHEREAS, the Town of Amenia has determined that they have a municipal purpose for the equipment which has been deemed surplus by the Town of Beekman; and
WHEREAS, it is in the best interest of the Towns of Beekman and Amenia to enter into an Intermunicipal Agreement whereby Beekman would sell its surplus equipment and Amenia will purchase same for $24,000.00.
NOW, THEREFORE, BE IT
RESOLVED, that the Town Board of the Town of Beekman hereby authorizes an Intermunicipal Agreement for the Sale of Excess Equipment with the Town of Amenia in the form and substance attached hereto;
AND, BE IT FURTHER
RESOLVED, that the Town Board hereby authorizes the Supervisor to execute the Intermunicipal Agreement on behalf of the Town of Beekman and deliver a copy of same to the Town Supervisor of the Town of Amenia, together with a copy of this Resolution certified by the Town Clerk.
Introduced:  COUNCILMAN BATTAGLINI        
Seconded:     COUNCILMAN SWARTZ
ROLL CALL VOTE:
Councilman Stiegler          AYE
Councilman Battaglini       AYE
Councilman Swartz           AYE
Councilwoman Wohrman  AYE
Supervisor Covucci           AYE
Dated: August 3, 2021
 
 RESOLUTION NO. 08:03:21-8
RESOLUTION ACCEPTING A PERFORMANCE BOND SECURED BY SURETY BOND FOR DOLLAR GENERAL – HSC POUGHQUAG, LLC
WHEREAS, HSC Poughquag, LLChasmade applications to the Town of Beekman Planning Board for subdivision and site plan approvals of lands located at 2537 Route 55 in the Town of Beekman and more particularly identified as Tax ID No.: 132200-6759-00-650278; and
WHEREAS, the Town of Beekman Planning Board granted Conditional Subdivision Plat Approval and Site Plan Approval to HSC Poughquag, LLC, subject to certain improvements being made pursuant to approved specifications in connection with the development of the subdivision and site plan, and subject to completion of and/or the compliance with the requirements set forth in the Town of Beekman Subdivision Regulations, Highway Specifications, Zoning Law (including compliance with escrow deposits); and
WHEREAS, Town Law § 277 requires that a developer of a proposed subdivision guarantee the construction of the required improvements required by the Resolution of Approval, prior to the issuance of any Certificates of Occupancy; and
WHEREAS, to secure the obligation to guarantee the construction of the required improvements and obligations, HSC Poughquag, LLC has executed a Performance Bond dated June 25, 2021 secured by a Surety Bond issued by Atlantic Specialty Insurance Company, bearing Bond No. 800100913 and issued in favor of the Town of Beekman in the sum of One Hundred Seventy Two Thousand Two Hundred Seventy-Six Dollars ($172,276.00) posted with the Town of Beekman, securing the obligations set forth in the Performance Bond; and
WHEREAS, HSC Poughquag, LLC covenants and warrants to the Town of Beekman that in the event HSC Poughquag, LLC fails to fully perform and complete all the requirements of the Resolution of Approvals, then, upon the demand of the Town of Beekman, the Town of Beekman shall have the right to draw upon the Surety Bond in an amount equal to the cost necessary to complete the required improvements; and
WHEREAS, it is understood that the Town of Beekman shall have the right to use said security toward the completion of any required improvements required by the Resolution of Approvals upon the default of HSC Poughquag, LLC to remedy same after the first given written notice to HSC Poughquag, LLC to do so within thirty (30) days of receipt of said notice from the Town of Beekman; and
WHEREAS, the Performance Bond executed by HSC Poughquag, LLC further binds its heirs, executors. Administrators, successors or assigns for the faithful performance of its obligations hereunder.
NOW, THEREFORE, BE IT
RESOLVED, that the Town Board of the Town of Beekman hereby accepts the Performance Bond executed by HSC Poughquag, LLC in favor of the Town of Beekman as security to guarantee the completion of the construction of the improvements required by the Resolution of Approvals pursuant to Town Law § 277; and be it further
RESOLVED, that the Town Board hereby accepts the Surety Bond bearing Bond No. 800100913 as security for the obligations set forth in the Performance Bond in the amount of One Hundred Seventy Two Thousand Two Hundred Seventy-Six Dollars ($172,276.00), which is to be filed with the Town Clerk.
Dated: August 3, 2021
Introduced: SUPERVISOR COVUCCI
Seconded:    COUNCILWOMAN WOHRMAN
ROLL CALL VOTE:
Councilman Stiegler          AYE
Councilman Battaglini       AYE
Councilman Swartz           AYE
Councilwoman Wohrman  AYE
Supervisor Covucci           AYE
Dated: August 3, 2021
  
RESOLUTION NO. 08:03:21-9
RESOLUTION APPROVING CLIMATE SMART GRANT SUBMITTAL
WHEREAS, the New York State Department of Environmental Conservation (NYSDEC) has opened its 2021 round of Climate Smart Communities Grant Program, which provides competitive, 50/50 matching grants for local governments to implement projects focused on climate change adaptation, including rightsizing culverts and bridges; and
WHEREAS, the Town owns and maintains the Gardner Hollow Road bridge, which bridge was undersized and dilapidated, and the Town has implemented a temporary measure to ensure safety that have resulted in increased flooding; and
WHEREAS, the Town has received approval from the NYSDEC to install a new bridge across the sensitive and highly regulated Gardner Hollow Brook; and
WHEREAS, the Town is desirous of doing its part to help combat the harmful effects of climate change, and wishes to install the bridge to reduce the occurrences of flooding and the resulting erosion and sediment transport into the sensitive Gardner Hollow Brook; and
WHEREAS, the Town is applying for the Climate Smart Communities Grant to address the construction of the new Gardner Hollow Road bridge, with an estimated construction value of $669,000, where the Town will match $334,500; and
WHEREAS, the Town by Resolution 10:13:20-4 has authorized the borrowing in an amount in excess of the Town’s required match; and 
NOW, THEREFORE, BE IT
RESOLVED, that the Town Board of the Town of Beekman does hereby approve the project known as the “Gardner Hollow Bridge Replacement Project”;
AND, BE IT FURTHER
RESOLVED, that the Town Board authorizes the Town Supervisor and/or Town Engineer to submit a grant application for funding toward the cost of the Gardner Hollow Bridge Replacement Project; and be it further
AND, BE IT FURTHER
RESOLVED, the Town commits to a matching share in the amount of $334,500 as authorized by Resolution 10:13:20-4.
Introduced: COUNCILMAN SWARTZ
Seconded:    COUNCILMAN BATTAGLINI
ROLL CALL VOTE:
Councilman Stiegler          AYE
Councilman Battaglini       AYE
Councilman Swartz           AYE
Councilwoman Wohrman  AYE
Supervisor Covucci           AYE
Dated: August 3, 2021
 
 RESOLUTION NO. 08:03:21 -10
RE: RESOLUTION OF THE TOWN BOARD OF THE TOWN OF BEEKMAN APPROVING THE RETENTION OF A CONSULTANT FOR REPLACEMENT OF THE TOWN HALL ROOF
WHEREAS, the Town Board is desirous to replace the roof at Town Hall, which was identified in the 5-year comprehensive study done of the Town properties in March of 2021; and
WHEREAS, it is necessary to engage the services of a professional in this field to put together the bid package in order to go out to bid on this project; and
WHEREAS, the Town Board feels that it is in the best interest of the town to retain the services of MAAD Architects, who furnished the town with the 5-year comprehensive study;
NOW, THEREFORE BE IT
RESOLVED, that the Town authorizes the retention of MADD Architects to put together the bid package for this project. 
AND, BE IT FURTHER
RESOLVED, that the Supervisor is authorized to sign an engagement letter with MAAD Architects.
Introduced:  COUNCILWOMAN WOHRMAN
Seconded:    COUNCILMAN SWARTZ
ROLL CALL VOTE:
Councilman Stiegler          AYE
Councilman Battaglini       AYE
Councilman Swartz           AYE
Councilwoman Wohrman  AYE
Supervisor Covucci           AYE
Dated: August 3, 2021
 
RESOLUTION NO. 08:03:21 -11
RE: RESOLUTION OF THE TOWN BOARD OF THE TOWN OF BEEKMAN ESTABLISHING THE 911 MEMORIAL PROJECT
WHEREAS, the Town of Beekman is desirous in upgrading the 911 Memorial; and
WHEREAS, a DASNY grant was received to accomplish this work;
NOW, THEREFORE, BE IT
RESOLVED, that the Town Board of the Town of Beekman does hereby approve this project and authorizes the establishment of the 911 Memorial Project;  
ANDBE IT FURTHER
RESOLVED, that the Town authorizes the temporary funding to come from the contingency account until the grant reimbursement monies are received from DASNY.
Introduced:  COUNCILMAN STIEGLER
Seconded:    COUNCILMAN BATTAGLINI
ROLL CALL VOTE:
Councilman Stiegler          AYE
Councilman Battaglini       AYE
Councilman Swartz            AYE
Councilwoman Wohrman   AYE
Supervisor Covucci            AYE
Dated: August 3, 2021
  
RESOLUTION NO. 08:03:21 -12
RE: UPGRADES TO THE 911 MEMORIAL
WHEREAS, the Town Board in conjunction with the 911 Memorial Committee is in the process of putting together the program for the 20th Anniversary of 911; and
WHEREAS the Town Board has solicited quotes in conformity with its purchasing policy and received (3) three responses for the installation of pavers at the 911 Memorial to be completed prior to September 11, 2021;
NOW, THEREFORE, BE IT
RESOLVED, The Town Board awards the project to Performance Lawn & Landscape for an amount not to exceed $16,120.00.
AND, BE IT FURTHER
RESOLVED, that the Supervisor is authorized to sign a contract with Performance Lawn & Landscape as attached herewith.
Introduced:  COUNCILMAN BATTAGLINI
Seconded:    COUNCILMAN STIEGLER
ROLL CALL VOTE:
Councilman Stiegler          AYE
Councilman Battaglini       AYE
Councilman Swartz           AYE
Councilwoman Wohrman  AYE
Supervisor Covucci           AYE
Dated: August 3, 2021
.  
RESOLUTION NO. 08:03:21 - 13
RE: PAYMENT OF CLAIMS
WHEREAS, the Bookkeeper has audited and approved claims pursuant to Sect. 119 of Town Law as set forth in the attached abstracts; be it
RESOLVED, that the payment, therefore, is hereby authorized as follows:
Claims to be paid from the A-General Fund                                $          214,626.61
Claims to be paid from the DA-Highway Fund                             $            29,818.67
Claims to be paid from the SS-Dover Ridge Sewer Fund              $              2,720.58
Claims to be paid from the SW-Dover Ridge Water Fund              $                 537.55
Claims to be paid from the T Trust Fund                                     $              2,057.50
Claims to be paid from the H-Capital Fund                                  $                 660.00
                                                                                               $           250,420.91
 
 
Payroll #15 Paid on 7/22/2021
                                    General Fund                                       $              50,566.03
                                    Highway Fund                                      $              18,126.59
                                                                                              $              68,692.62
*Bond Payments-Open Space $129,600
MVP Benefits $39,982
Logically: Server $15,373
 Introduced:  SUPERVISOR COVUCCI
 Seconded:     COUNCILWOMAN WOHRMAN     
ROLL CALL VOTE:
Councilman Stiegler           AYE
Councilman Battaglini       AYE
Councilman Swartz           AYE
Councilwoman Wohrman  AYE
Supervisor Covucci           AYE
Dated: August 3, 2021
   
RESOLUTION No. 08:03:21-14
RE: TENDER AND RELEASE AGREEMENT with BARONE CONSTRUCTION GROUP, Inc.
Whereas, Colonial Surety Company was able to provide a signed copy of a Tender and Release Agreement with Barone Construction Group, Inc. in order to finish the Town Hall Accessibility Improvements Project; and
Whereas, the Town Board would like to move this project forward and the nest Town Board meeting isn’t until August 24, 2021; and
Resolved, that the Town Board authorizes the Supervisor to sign the Tender and Release agreement with Colonial Surety Company subject to review and approval from the Town Attorney and Engineer.
Introduced:  Councilman Swartz
Seconded:    Councilman Werner
Roll Call Vote:
Councilman Stiegler        AYE
Councilman Battaglini    AYE
Councilman Swartz        AYE
Councilman Wohrman   AYE
Supervisor Covucci        AYE
 
 
 
 
 
 
 
 
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