January 12, 2021
BEEKMAN TOWN BOARD
REORGANIZATION MEETING AGENDA
JANUARY 12, 2021
7:00 PM
  •       Meeting called to order
  •       Pledge of Allegiance
  •       Administrative Announcement--Fire Exits
REORGANIZATION TOWN BOARD MEETING
  • Supervisor Comments
RESOLUTIONS 
  1. Approval of December 15, 2020 Minutes
  2. Approval of December 21, 2020 Minutes
  3. Acknowledgement of Appointments for the Year 2021
  4. Designate Poughkeepsie Journal as Town of Beekman Official Newspaper
  5. Appointment of Town Attorney
  6. Extending Contract with Video Ventures for Web Casting Services
  7. Authorize Mileage Compensation
  8. Appoint Emergency Chain of Command
  9. Emergency Interim Successors for the Year 2021
  10. Renew Rules for Public Comment Periods at Town Board Meetings 
  11. Authorize Town of Beekman Petty Cash Funds for 2021
  12. Salary and Wage Schedule for 2021
  13. Designate Holidays for 2021
  14. Approve year End 2020 Encumbrances
  15. Agreement with the Town Financial Advisor
  16. Authorize Senior Exemption to Remain at 2020 Level
  17. Approve the Disposal of Obsolete Equipment
  18. Renewal Agreement with Capital Market Advisors for Fiscal Advisory Services
  19. Payment of Claims
  • Other Town Board Business
  • General Board Comments
  • Next Regular Town Board Meeting: Tuesday, January 26, 2021 at 7:00 PM
RESOLUTION NO. 01:12:21 - 1
RE: APPROVAL OF PAST TOWN BOARD MINUTES
WHEREAS, Town Clerk Laureen Abbatantuono has provided copies of the minutes of the December 15,2020 Town Board Meeting to all members of the Beekman Town Board; and
WHEREAS, Town Board members have had the opportunity to review said minutes; now therefore be it
RESOLVED, the Town Board hereby adopts the minutes of the December 15, 2020 Town Board Meeting.
Introduced: COUNCILMAN STIEGLER                                                                   
Seconded: COUNCILMAN BATTAGLINI
ROLL CALL VOTE:
Councilman Stiegler               AYE   
Councilman Battaglini          AYE
Councilman Swartz               AYE
Councilwoman Wohrman    AYE
Supervisor Covucci               AYE
Dated: January 12, 2021
 
RESOLUTION NO. 01:12:21 - 2
RE: APPROVAL OF PAST SPECIAL TOWN BOARD MEETING
WHEREAS, Town Clerk Laureen Abbatantuono has provided copies of the minutes of the December 21,2020 Special Town Board Meeting to all members of the Beekman Town Board; and
WHEREAS, Town Board members have had the opportunity to review said minutes; now therefore be it
RESOLVED, the Town Board hereby adopts the minutes of the December 21, 2020 Special Town Board Meeting.
Introduced: COUNCILMAN BATTAGLINI
Seconded: COUNCILMAN SWARTZ
ROLL CALL VOTE:
Councilman Stiegler               ABSTAINED, WAS NOT PRESENT AT THIS MEETING      
Councilman Battaglini          AYE
Councilman Swartz               AYE
Councilwoman Wohrman    AYE
Supervisor Covucci               AYE
Dated: January 12, 2021
 
RESOLUTION NO. 01:12:21– 3
RE: ACKNOWLEDGEMENT OF APPOINTMENTS FOR THE YEAR 2021
BE IT RESOLVED, that the Town Board of the Town of Beekman does hereby acknowledge the following appointments for the year 2021:
  • Councilwoman Sharon Wohrman as Deputy Supervisor
  • Amy Goetz as Deputy Town Clerk
Supervisor Covucci acknowledged that the newly Elected Officials have taken their Oaths and filed them with the Town Clerk.
Introduced: SUPERVISOR COVUCCI         
Seconded: COUNCILMAN BATTAGLINI
ROLL CALL VOTE:
Councilman Stiegler               AYE   
Councilman Battaglini          AYE
Councilman Swartz               AYE
Councilwoman Wohrman    AYE
Supervisor Covucci               AYE
Dated: January 12, 2021
 
RESOLUTION 01:12:21 - 4
RE: DESIGNATE POUGHKEEPSIE JOURNAL AS TOWN OF BEEKMAN OFFICIAL NEWSPAPER FOR THE YEAR 2021
Let it be RESOLVED, that the POUGHKEEPSIE JOURNAL be named the official newspaper for the Town of Beekman for the year 2021.
Introduced: COUNCILMAN SWARTZ
Seconded: COUNCILMAN STIEGLER
ROLL CALL VOTE:
Councilman Stiegler               AYE   
Councilman Battaglini          AYE
Councilman Swartz               AYE
Councilwoman Wohrman    AYE
Supervisor Covucci               AYE
Dated: January 12, 2021
 
RESOLUTION NO. 01:12:21 - 5
RE:  APPOINTMENT OF TOWN ATTORNEY FOR THE YEAR 2021
WHEREAS, Town Law provides that the Town Board may employ an attorney to provide such professional services and advice as the Town Board may require; and 
BE IT RESOLVED, that Wallace & Wallace, 85 Civic Center Plaza, Suite LL3, Poughkeepsie, NY, 12601 be retained as the Attorney to the Town of Beekman for professional services consistent with the scope of professional services in accordance with Chapter 3 of the Town Code for the Town of Beekman at the annual fee of  $55,000; and be it further 
RESOLVED, that the Town Board hereby continues to retain Wallace & Wallace.
Introduced: COUNCILWOMAN WOHRMAN
Seconded:  COUNCILMAN BATTAGLINI
ROLL CALL VOTE:
Councilman Stiegler               AYE   
Councilman Battaglini          AYE
Councilman Swartz               AYE
Councilwoman Wohrman    AYE
Supervisor Covucci               AYE
Dated: January 12, 2021
 
RESOLUTION NO. 01:12:21 - 6
RE:  EXTENDING VIDEO VENTURES CONTRACT FOR WEB CASTING SERVICES
WHEREAS, Video Ventures has filmed; recorded and posted the Town of Beekman’s Town Board Meetings online; and
WHEREAS, the Town’s contract with Video Ventures is set to expire on December 31, 2020; and
WHEREAS Video Ventures contract includes two (2) one year extensions of service in the amount of $500 per month; now therefore be it
RESOLVED, that the Supervisor is hereby authorized to renew the Town’s contract with Video Ventures to record and webcast Beekman Town Board Meetings thru December 31, 2022 as attached hereto.
Introduced: COUNCILMAN STIEGLER
Seconded: COUNCILMAN BATTAGLINI
ROLL CALL VOTE:
Councilman Stiegler               AYE   
Councilman Battaglini          AYE
Councilman Swartz               AYE
Councilwoman Wohrman    AYE
Supervisor Covucci               AYE
Dated: January 12, 2021
 
RESOLUTION NO. 01:12:21 - 7
RE: AUTHORIZE MILEAGE COMPENSATION FOR THE YEAR 2021    
WHEREAS, Town Law requires that the Town Board designate mileage compensation for official business; now therefore be it
RESOLVED, that compensation for mileage will be paid at the applicable IRS 2021 rate (56 cents per mile) on out of Town business, subject to prior authorization of the Town Board, excepting the Assessor and Building Inspector II, who will be compensated for in Town mileage while utilizing their privately owned and insured vehicles for the performance of the duties of their office, and upon submission of the appropriate voucher, and be it further
RESOLVED, that all requests for reimbursement shall be submitted monthly and must be supported by an itemized statement showing the Town business conducted in connection with each request; and be it further
RESOLVED, that all travel expense, transportation, and registration expense may be reimbursed following prior authorization by the Town Board on out of town attendance at meetings.
Introduced: COUNCILMAN BATTAGLINI
Seconded:  COUNCILMAN SWARTZ    
ROLL CALL VOTE:
Councilman Stiegler               AYE   
Councilman Battaglini          AYE
Councilman Swartz               AYE
Councilwoman Wohrman    AYE
Supervisor Covucci               AYE
Dated: January 12, 2021
 
RESOLUTION NO. 01:12:21 - 8
RE: APPOINT EMERGENCY CHAIN OF COMMAND FOR THE YEAR 2021
BE IT RESOLVED, the Town Board of the Town of Beekman does hereby appoint the following individuals as the Emergency Chain of Command for the year 2021:
  1. Supervisor Mary Covucci
  2. Councilwoman Sharon Wohrman
  3. Town Clerk Laureen Abbatantuono
Introduced: SUPERVISOR COVUCCI
Seconded:  COUNCILMAN STIEGLER    
ROLL CALL VOTE:
Councilman Stiegler               AYE   
Councilman Battaglini          AYE
Councilman Swartz               AYE
Councilwoman Wohrman    AYE
Supervisor Covucci               AYE
Dated: January 12, 2021
 
RESOLUTION NO. 01:12:21 - 9
RE: EMERGENCY INTERIM SUCCESSORS FOR THE YEAR 2021
BE IT RESOLVED, that the Town Board of the Town of Beekman does hereby appoint the following individuals as Emergency Interim Successors for the year 2021, as requested by Dutchess County Department of Emergency Response, and does hereby specify their rank in order of succession as listed, the following individuals:
                        1. Councilwoman Sharon Wohrman
                        2. Town Clerk Laureen Abbatantuono
                        3. Councilman Werner Stiegler
Introduced: COUNCILMAN SWARTZ         
Seconded:   COUNCILWOMAN WOHRMAN   
ROLL CALL VOTE:
Councilman Stiegler               AYE   
Councilman Battaglini          AYE
Councilman Swartz               AYE
Councilwoman Wohrman    AYE
Supervisor Covucci               AYE
Dated: January 12, 2021
 
RESOLUTION NO. 01:12:21 - 10
RE:  RENEW RULES FOR PUBLIC COMMENT PERIODS AT TOWN OF BEEKMAN TOWN BOARD MEETINGS 
BE IT RESOLVED, that the Town Board of the Town of Beekman hereby adopts the following rules of decorum for all periods of public comment at its Town Board meetings for the year 2021: 
The presiding officer shall have, to the fullest extent provided by New York State law, the sole authority to regulate public comment at any meeting as s/he, in his/her sole discretion, shall see fit, including, but not limited to, the authority to set priority for topics of comment and to declare any person to be out of order for failure to follow his or her directives in this regard. In governing the meeting and regulating public comment the presiding officer shall consider, but shall not be strictly bound by the following guidelines: 
  1. The public shall be allowed to speak during the period of the meeting designated as “Public Comment” or as such other time as a majority of the Town Board shall suspend these rules, or at a duly called public hearing, or any other time required by state law or the Town Code of the Town of Beekman. Speakers must sign-in and provide their name, address and organization they represent, if applicable. Speakers must be recognized by the presiding officer. During the segment of the meeting designated “Public Comment”, speakers shall limit their remarks to three (3) minutes and will be advised by the presiding officer when three (3) minutes have expired. Speakers are requested to conclude their remarks at that time. “Public Comment” is intended to afford persons an opportunity to express opinions on items on the Town Board agenda or general public comment periods. No Speaker shall be declared out of order, prevented from speaking or barred from attendance at any meeting because of any disagreement with the Speaker’s position or view on any matter, because of the Speakers identity or because of any disagreement with the content of relevant testimony.
  2. All remarks shall be addressed to the Town Board as a body and not to any member thereof. Speakers shall observe the rules of decorum set forth in Subsection 3 below. Interested parties or their representatives may address the Town Board by written communications. Written communications shall be delivered to the Town Clerk.
  3. Rules of decorum
  4. Purposes of rules of decorum.
    1. To ensure that meetings of the Town Board are conducted in a way that allows the business of the Town to be effectively undertaken.
    2. To ensure that members of the public who attend meetings of the Town Board can be heard in a fair, impartial manner.
    3. To ensure that meetings of the Town Board are conducted in a way which is open to all viewpoints and which is protective of the content of each speaker’s speech and expression, yet is free from abusive, distracting or intimidating behavior.
    4. To ensure that these rules of decorum are understood by persons attending Town Board meetings.
    5. To ban egregious, inappropriate, and obstructive behavior at meetings of the Town Board.
  5. Rules for the Speaker.
    1. The speaker shall conduct himself or herself in a professional and respectful manner.
    2. All remarks shall be directed to the Town Board, and not at Town staff or the public in attendance.
    3. The speaker shall not defame, intimidate, make personal affronts, make threats of violence, or use profanity.
  6. Rules for the public. Members of the public in the audience shall not engage in any of the following activities during a Town Board meeting:
    1. Shouting, Clapping, unruly behavior, distracting side conversations, or speaking out.
    2. Defamation, intimidation, personal affronts, threats of violence, or profanity. 
    3. Behavior that disrupts the orderly conduct of the meeting.
  7. Persons Authorized to be approach dais. No person except members of the Town Board and Town Staff shall be permitted to approach the dais without the consent of the presiding officer.
  8. Enforcement of rules of decorum.
    1. Upon a violation of these rules of decorum, the presiding officer shall request the person or persons violating a rule or rules to cease the violation.
    2. If a violation continues, the presiding officer warns the person(s) that he/she may be required to leave the meeting room if a violation continues.
    3. If the person or persons does not cease the violation(s) the presiding officer shall declare the person out of order at which time the person or persons will be ordered to leave the meeting room by the presiding officer.
Introduced: COUNCILWOMAN WOHRMAN        
Seconded:    COUNCILMAN SWARTZ  
ROLL CALL VOTE:
Councilman Stiegler               AYE   
Councilman Battaglini          AYE
Councilman Swartz               AYE
Councilwoman Wohrman    AYE
Supervisor Covucci               AYE
Dated: January 12, 2021
 
RESOLUTION NO. 01:12:21 - 11
RE:  AUTHORIZE TOWN OF BEEKMAN PETTY CASH FUNDS FOR THE YEAR 2021
WHEREAS, various Town Departments maintain petty cash funds; and
WHEREAS, the Bookkeeper has recommended that the petty cash funds be approved pursuant to Town Law 64-1A for the purpose of low dollar miscellaneous purchases of supplies; reimbursement of out of pocket employee expenses; and making change, all subject to Audit; and now, therefore, be it
RESOLVED, that the Town Board of the Town of Beekman authorizes department Petty Cash Funds as follows:
                                    Receiver of Taxes                   $   200.00
                                    Town Clerk                             $   300.00
                                    Parks & Recreation               $   550.00
                                    Supervisor                              $     50.00
                                    GENERAL FUND TOTAL        $1,100.00
Introduced:   COUNCILMAN STIEGLER                 
Seconded:     COUNCILWOMAN WOHRMAN
ROLL CALL VOTE:
Councilman Stiegler               AYE   
Councilman Battaglini          AYE
Councilman Swartz               AYE
Councilwoman Wohrman    AYE
Supervisor Covucci               AYE
Dated: January 12, 2021
 
RESOLUTION NO. 01:12:21 - 12
RE: SALARY AND WAGE SCHEDULE FOR THE YEAR 2021
WHEREAS, the Town Board is authorized to set salaries and wages; now therefore be it
RESOLVED, that the salaries for employees of the Town for the year 2021 are as follows:
Deputy Supervisor                                                                                $ 1,950.00
Deputy Town Clerk                                                                               $23.95 per hour
Receiver of Taxes                                                                                 $ 7,000.00
Typist: Planning/Zoning Boards                                                             $15.79 per hour
Bookkeeper                                                                                         $30.00 per hour
Building Inspector II                                                                             $36.55 per hour
Account Clerk                                                                                      $21.00 per hour
Record Clerk                                                                                       $19.00 per hour
Recreation Director                                                                             $58,136
Recreation Assistant/Assistant to the Recreation Director                       $16.76 per hour
Recreation Assistant/Activity Coordinator – Senior Program                    $22.03 per hour
Recreation Assistant/Activity Supervisor – Senior Program                     $16.48 per hour
Assistant to the Superintendent of Highway                                          $16.76 per hour
Deputy Highway Superintendent                                                          $  0.00 per Diem
Seasonal Heavy Motor Equipment Operator                                           $23.42 per hour
Seasonal Motor Equipment Operator                                                     $22.42 per hour
Introduced: COUNCILMAN BATTAGLINI
Seconded:  COUNCILWOMAN WOHRMAN 
ROLL CALL VOTE:
Councilman Stiegler               AYE   
Councilman Battaglini          AYE
Councilman Swartz               AYE
Councilwoman Wohrman    AYE
Supervisor Covucci               AYE
Dated: January 12, 2021
 
RESOLUTION NO. 01:12:21 - 13
RE: DESIGNATE HOLIDAYS FOR THE YEAR 2021   
WHEREAS, the Holiday Schedule is noted in 3.1.1 of the Town of Beekman Employment Practices Compliance Manual; and
WHEREAS, the Town Board is desirous in setting the holiday observance schedule for 2021; now therefore be it
RESOLVED, that the following holidays shall be observed in 2021 for all Non-CSEA, CSEA and Teamster 456 personnel of the Town of Beekman:
New Year’s Day                      January 1, 2021
Martin Luther King Day        January 18, 2021
Presidents’ Day                     February 15, 2021
Memorial Day                        May 31, 2021
Independence Day                July 5, 2021
Labor Day                               September 6, 2021
Columbus Day                       October 11, 2021
Election Day                           November 2, 2021
Veterans Day                         November 11, 2021
Thanksgiving Day                  November 25, 2021
Christmas Day                       December 27, 2021
Introduced: SUPERVISOR COVUCCI
Seconded: COUNCILMAN SWARTZ
ROLL CALL VOTE:
Councilman Stiegler               AYE   
Councilman Battaglini          AYE
Councilman Swartz               AYE
Councilwoman Wohrman    AYE
Supervisor Covucci               AYE
Dated: January 12, 2021
 
RESOLUTION NO. 01:12:21 - 14
RE: APPROVE YEAR END 2020 ENCUMBRANCES
WHEREAS, the Town of Beekman has authorized contractual agreements or has received proposals for purchases of products and/or services not year expended in fiscal year 2020; and
WHEREAS, the Town of Beekman has adequate funds to encumber monies for these expenditures in 2021; now therefore be it
RESOLVED, that the Town Board of the Town of Beekman hereby approves Encumbrances as follows:
Account #       Account Title            Purpose                                                          Amount
A1315-0200  Finance Equipment   Purchase of Software Application                 $5,000
A1320-0480  Audit Special Exp.      Inventory & study of Capital Assets             $6,450
General Fund Total                                                                                                   $11,450
H1620-0470  Special Consulting     Analysis & survey of Town Buildings          $15,000
Capital Fund Total                                                                                                     $15,000
Introduced: COUNCILMAN SWARTZ
Seconded: COUNCILWOMAN WOHRMAN
ROLL CALL VOTE:
Councilman Stiegler               AYE   
Councilman Battaglini          AYE
Councilman Swartz               AYE
Councilwoman Wohrman    AYE
Supervisor Covucci               AYE
Dated: January 12, 2021
 
RESOLUTION NO. 01:12:21 - 15
RE: APPROVING THE RE-APPOINTMENT OF THE FINANCIAL SERVICES CONSULTANT
WHEREAS, there currently is a vacancy in the position of Town Comptroller; and 
WHEREAS, the Town Board of the Town of Beekman is desirous of appointing a Town Comptroller in accordance with Section 20(3) (b) of the Town Law; and now, therefore, be it  
RESOLVED, that the Town Board of the Town of Beekman does hereby re-appoint Thomas M. Carey as the Financial Services Consultant; and be it further
RESOLVED, that the Supervisor is authorized to execute a Consulting Agreement with Mr. Carey for the year 2021 in substantially the same form and substance as attached hereto. 
Introduced: COUNCILMAN SWARTZ
Seconded: COUNCILMAN BATTAGLINI
ROLL CALL VOTE:
Councilman Stiegler               AYE   
Councilman Battaglini          AYE
Councilman Swartz               AYE
Councilwoman Wohrman    AYE
Supervisor Covucci               AYE
Dated: January 12, 2021
 
RESOLUTION NO. 01:12:21 - 16
RE: APPROVE FREEZING OF SENIOR EXEMPTION AT 2020 LEVELS
WHEREAS, typically, seniors must apply in-person each year and show proof of income at the local assessor’s office, and
WHEREAS In 2021, the exemption will be frozen at 2020 levels for individuals whose income and ownership status have not changed during the year, and
WHEREAS individuals who have turned 65 and plan to apply for the first time this year, have changed primary residence, added another owner to the deed, transferred the property to a new owner or died, will have to make arrangements to apply through the mail; now, therefore be it
RESOLVED, thatthe Town Board of the Town of Beekman herby approvesthatthe Senior Exemptions will remain at the 2020 levels unless the above changes have taken place.
Introduced: COUNCILMAN STIEGLER
Seconded: COUNCILWOMAN WOHRMAN
ROLL CALL VOTE:
Councilman Stiegler               AYE   
Councilman Battaglini          AYE
Councilman Swartz               AYE
Councilwoman Wohrman    AYE
Supervisor Covucci               AYE
Dated: January 12, 2021
 
RESOLUTION NO. 01:12:21 - 17
RE: APPROVE DISPOSAL OF OBSOLETE EQUIPMENT
WHEREAS, the maintenance Department has been cleaning out storage areas in Town Hall and the Rec; and
WHEREAS, various pieces of unusable office equipment as well as office furniture and building materials, etc. have been removed from storage and are no longer of any use to the Town and need to be disposed of; and
WHEREAS, the Town follows the Security Policy passed on 9:17:2014; now, therefore be it
RESOLVED, that the Supervisor is hereby authorized to dispose of the Equipment, Furniture and all other items deemed of no use to the Town in a manner that is environmentally safe.
Introduced: COUNCILMAN BATTAGLINI
Seconded:  COUNCILMAN STIEGLER
ROLL CALL VOTE:
Councilman Stiegler               AYE   
Councilman Battaglini          AYE
Councilman Swartz               AYE
Councilwoman Wohrman    AYE
Supervisor Covucci               AYE
Dated: January 12, 2021
 
RESOLUTION NO. 01:12:21 - 18
RE:   RESOLUTION AUTHORIZING THE TOWN SUPERVISOR TO EXECUTE A RENEWAL AGREEMENT WITH CAPITAL MARKETS ADVISORS, LLC FOR FISCAL ADVISORY SERVICES FOR FISCAL YEAR 2019
WHEREAS, the Town of Beekman Bookkeeper has reviewed and recommended a renewal contract with Capital Markets Advisors, LLC for 2021 to provide Fiscal Advisory Services for the Town of Beekman,
NOW, THEREFORE, BE IT
RESOLVED, the Town Board of the Town of Beekman hereby authorizes the Town Supervisor to execute the necessary agreement with Capital Market Advisors, LLC for Fiscal Advisory Services for Fiscal Year 2021.
Introduced: SUPERVISOR COVUCCI
Seconded: COUNCILMAN SWARTZ
ROLL CALL VOTE:
Councilman Stiegler               AYE   
Councilman Battaglini          AYE
Councilman Swartz               AYE
Councilwoman Wohrman    AYE
Supervisor Covucci               AYE
Dated: January 12, 2021
 
RESOLUTION NO. 01:12:21 - 19
RE:  PAYMENT OF CLAIMS
WHEREAS, the Bookkeeper has audited and approved claims pursuant to Sect. 119 of Town Law as set forth in the attached abstracts; be it
RESOLVED, that the payment, therefore, is hereby authorized as follows:
Claims to be paid from the A-General Fund                         $       71,022.33
Claims to be paid from the DA-Highway Fund                      $       27,621.44
Claims to be paid from the SS – Dover Ridge Sewer            $             623.24
Claims to be paid from the SW – Dover Ridge Water           $          1,119.20
Claims to be paid from the T-Trust & Agency Fund              $          8,333.00
Claims to be paid from the H-Capital Fund                          $        13,431.35
                                                                                                          $      122,150.56
 
12/24/2020 Payroll #26
                        General Fund                                            $        33,721.99
                        Highway Fund                                           $        34,505.22
                                                                                                          $        68,227.21
 
1/7/2021 Payroll #1
                        General Fund                                                              $        31,504.92
                        Highway Fund                                              $        22,911.91
                                                                                                          $        54,416.83
 
Introduced: COUNCILMAN SWARTZ
Seconded:  COUNCILMAN STIEGLER
ROLL CALL VOTE:
Councilman Stiegler               AYE   
Councilman Battaglini          AYE
Councilman Swartz               AYE
Councilwoman Wohrman    AYE
Supervisor Covucci               AYE
Dated: January 12, 2021
 
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