December 15, 2021
TOWN OF BEEKMAN
TOWN BOARD MEETING - Agenda
December 15, 2021
7:00 PM
 Meeting called to order
 Pledge of Allegiance
 Administrative Announcement--Fire Exits
REGULAR TOWN BOARD MEETING
 Supervisor Comments
 Public comment on Agenda Items and Resolutions

RESOLUTIONS
1. Approval of November 16, 2021 Minutes
2. Authorize the Purchase of Tractor for Park Maintenance
3. Approve Budget Revision # 2021-11
4. Accept Donation of File Cabinets from Dutchess County
5. Inclement Weather Policy
6. Approve 2022 Beekman Dog Park Fees Schedule
7. Authorize to go out to Bid for the Gardner Hollow Bridge Replacement
8. Authorize to go out to Bid for Rec 1 Ballfield Project
9. Modify Resolution 11-16-21-7 CSEA Term of Contract
10. Approve Application and Certification for payment (no. 1)for the Town Hall Roof Replacement Project
11. Set Salary and Wage Schedule for Seasonal Recreation Staff for 2022
12. Authorized Update of Capital Projects Amount
13. Designate New Year’s Day holiday
14. Declare an Emergency Situation for the Town Hall rear building lighting
15. Authorizing QCA to do work for the Town regarding Skyline Drive
16. Payment of Claims
 Other Town Board Business
 General Board Comments
 General Public Comments
 Executive Session
 Next Town Board Meetings:
- Reorganizational Meeting: Tuesday, January 4, 2022 at 7:00 PM
- Regular Town Board Meeting: Tuesday, January 25, 2022 at 7:00 PM

RESOLUTION NO. 12:15:21 - 1
RE: APPROVAL OF PAST TOWN BOARD MINUTES
WHEREAS, Deputy Town Clerk Amy Goetz has provided copies of the minutes of the November 16, 2021 Town Board Meeting to all members of the Beekman Town Board; and
WHEREAS, Town Board members have had the opportunity to review said minutes; now therefore be it
RESOLVED, the Town Board hereby adopts the minutes of the November 16, 2021 Town Board Meeting.
Introduced: COUNCILMAN STIEGLER
Seconded: COUNCILMAN BATTAGLINI
ROLL CALL VOTE:
Councilman Stiegler AYE Councilman Battaglini AYE
Councilman Swartz ABSENT
Councilwoman Wohrman AYE Supervisor Covucci AYE
Dated: December 15, 2021

RESOLUTION NO. 12:15:21 - 2
RE: AUTHORIZATION TO PURCHASE KUBOTA TRACTOR FOR PARKS MAINTENANCE
WHEREAS, the Parks Maintenance Department is in need of a tractor to replace the Kubota tractor it currently has; and WHEREAS, monies were put in the 2021 budget for this purpose; and WHEREAS, the Town has solicited quotes under state contract for this equipment; NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Beekman does hereby accept the quote form Westchester Tractor, Inc. in the amount of $30,294.33.
Introduced: COUNCILMAN BATTAGLINI
Seconded: COUNCILMAN STIEGLER
ROLL CALL VOTE:
Councilman Stiegler AYE Councilman Battaglini AYE
Councilman Swartz ABSENT
Councilwoman Wohrman AYE Supervisor Covucci AYE
Dated: December 15, 2021

RESOLUTION NO. 12:15:21 - 3
RE: APPROVE TOWN OF BEEKMAN BUDGET REVISIONS #2021-11
WHEREAS, the Town of Beekman’s Accounting Office recommends certain budget revisions based on department requests and/or the Accounting Office review and analysis of expenditures or revenues
NOW, THEREFORE,
BE IT RESOLVED, that the following itemized revisions are approved by the Town of Beekman Town Board identified as Budget Revision Number 2021-11
Budget Revisions for September 2021 # 2021-11
Revision # Account # Account Title Increase Decrease
General Fund
2021-11-01 A-0000-2772 Hero Banner Fees 1,080
A-7510-0400 Hero Banner Expense 1,080
-Update Banner Program Budget
2021-11-02 A-1110-0200 Court Equipment 1,346
A-1110-0413 Court Security 136
A-1990-0400 Contingency 1,210
-Transfer for Audio System
2021-11-03 A-1220-0414 Supervisor Cellphone 100
A-1220-0404 Supervisor Training 100
-Transfer for Cell Phone Expense
2021-11-04 A-1315-0470 Finance Consulting 5,000
A-1990-0400 Contingency Acct 5,000
-Transfer for Consulting
2021-11-05 A-1460-0400 Records Expense 400
A-1460-0417 Records Supplies 400
-Transfer for Records Expense
2021-11-06 A-1910-0410 Insurance Expense 140
A-1910-0400 Insurance Premiums 140
-Transfer for Amendments Expense
2021-11-07 A-3620-0460 Safety Software 4,790
A-1990-0400 Contingency Account 4,790
-Transfer for Safety Expense
2021-11-08 A-5010-0404 Highway Supt Training 920
A-5132-0417 Highway Garage Supplies 580
A-5132-0416 Highway Electric 1,500
-Transfer for Expenses
2021-11-09 A-7020-0400 Rec Office Expense 95
A-7020-0401 Rec Office Supplies 95
-Transfer for Office Expense
2021-11-10 A-7110-0103 Parks Staff Overtime 1,500
A-7110-0116 Parks Seasonal Labor 1,500
-Transfer for Staff Overtime
2021-11-11 A-7110-0494 Park Special Expense 12,970
A-7110-0401 Park Supplies 530
A-7140-0116 Camp Seasonal Staff 10,000
A-7110-0400 Park General Expense 3,500
-Transfer for mowing contract & Supplies
2021-11-12 A-7112-0460 Town Center Rentals 130
A-7112-0401 Town Center Supplies 130
-Transfer for Rental Expense
2021-11-13 A-7114-0400 Beyer Park Expense 70
A-7114-0401 Beyer Park Supplies 50
A-7116-0401 Other Park Supplies 30
A-7113-0460 Doherty Park Rentals 150
-Transfer for Various Expenses
2021-11-14 A-7180-0420 Lake Utilities 500
A-7180-0404 Lake Staff Training 500
-Transfer for Utilities
2021-11-15 A-9060-0801 MVP Deductibles 10,000
A-9060-0800 Medical Insurance 10,000
-Transfer for Deductible Expense
2021-11-16 A-9950-0900 Transfer to Capital Fund 300,000
A-0000-9912 Assigned FB Capital Use 300,000
-Transfer for Town Hall Capital Project
Highway Fund
2021-11-17 DA-0000-2650 Sale of Scrap 1,130
DA-0000-2665 Sale of Equipment 23,870
DA-9901-9000 Transfer to Funds 25,000
-Increase Funds for New Reserve Fund
2021-11-18 DA-5110-0103 General O.T. Labor 1,000
DA-5110-0118 General GHI Buyout 290
DA-5110-0107 General Other Labor 1,290
-Transfer for Labor Expense
Dover Ridge Sewer Fund
2021-11-19 SS-8189-0480 Other Expense 1,500
SS-8189-0400 Repairs 1,500
-Transfer for Other Expenses
Dover Ridge Water Fund
2021-11-20 SW-9950-0900 Transfer to Capital Fund 100,000
SW-0000-9910 Assigned Fund Balance 100,000
-Transfer to Capital Fund for Ban Payoff
Capital Fund
2021-11-21 H-1620-0400 Town Hall Improvement Expense 40,000
H-1620-0440 Town Hall Project Engineering 6,000
H-1620-0500 Building Improvements 204,000
H-0000-5031 Interfund Transfer 300,000
-Transfer In from General Fund for Town Hall Project Budget
2021-11-22 H-1620-0500 Building Improvements 6,064
H-1620-0400 Town Hall Improvement Project 6,064
-Transfer for Approved Change Orders for Bldg Contract
2021-11-23 H-0000-5032 Transfer in From Water Fund 100,000
H-0000-9910 Fund Balance 100,000
-Record Funding for Water Ban Payoff
Introduced: SUPERVISOR COVUCCI
Seconded: COUNCILWOMAN WOHRMAN
ROLL CALL VOTE:
Councilman Stiegler AYE Councilman Battaglini AYE
Councilman Swartz ABSENT
Councilwoman Wohrman AYE Supervisor Covucci AYE
Dated: December 15, 2021

RESOLUTION NO. 12:15:21-4 RE: ACCEPT DONATION OF FILE CABINETS WHEREAS, the Building Department has received 2 File Cabinets from the Dutchess County Storeroom; and WHEREAS, Town Board resolutions are required to accept all donations, NOW, THEREFORE, BE IT RESOLVED, that the Town Board does hereby accept this donation and in doing so, does express it’s gratitude to Dutchess County, and BE IT FURTHER RESOLVED, that the record of this donation will be forwarded to the Town Clerk for her record of donations.
Introduced: COUNCILWOMAN WOHRMAN
Seconded: COUNCILMAN BATTAGLINI
ROLL CALL VOTE:
Councilman Stiegler AYE Councilman Battaglini AYE
Councilman Swartz ABSENT
Councilwoman Wohrman AYE Supervisor Covucci AYE
Dated: December 15, 2021

RESOLUTION NO. 12:15:21 - 5 RE: INCLEMENT WEATHER POLICY BE IT RESOLVED, that the Supervisor shall be the individual named to execute the inclement weather policy. In her absence, the Deputy Supervisor or Town Clerk are the designees to execute the policy, and that all of the following radio stations will be notified of delayed openings or early closings: Pamal Broadcasting which includes WSPK (104.7), WHUD, (100.7), WXPK (107.1), WBPM (92.9), WBNR (1260AM) and the Cumulus of the Hudson Valley stations; and be it further RESOLVED, that notification of delayed openings or early closings can be accessed at www.cancellations.com and on the main page of the Town of Beekman website.
Introduced: COUNCILMAN STIEGLER
Seconded: COUNCILMAN BATTAGLINI
ROLL CALL VOTE:
Councilman Stiegler AYE Councilman Battaglini AYE
Councilman Swartz ABSENT
Councilwoman Wohrman AYE Supervisor Covucci AYE
Dated: December 15, 2021

RESOLUTION NO. 12:15:21 - 6
RE: APPROVE FEES FOR THE DOG PARK FOR THE YEAR 2022
WHEREAS, the Recreation Department along with the Town Board set fees for the recreation programs; and
WHEREAS, the Town Board is desirous in setting the fees for the Dog Park for the year 2022;
NOW, THEREFORE, BE IT
RESOLVED, that the fees for 2022 will remain the same as 2021,
Members $45.00
Non-residents $90.00.
Introduced: COUNCILMAN BATTAGLINI
Seconded: COUNCILMAN STIEGLER
ROLL CALL VOTE:
Councilman Stiegler AYE Councilman Battaglini AYE
Councilman Swartz ABSENT
Councilwoman Wohrman AYE Supervisor Covucci AYE
Dated: December 15, 2021

RESOLUTION NO. 12:15:21 - 7
RE: AUTHORIZE TO GO OUT TO BID FOR THE CONSTRUCTION OF THE GARDNER HOLLOW ROAD BRIDGE
WHEREAS, on May 17, 2021 the Town Clerk was authorized to advertise a Request for Proposal for construction of the Gardner Hollow Road Bridge over the Gardner Hollow Brook [Water Index H-95-19-3, Class A]. The work shall generally include the installation of a bypass road with traffic control, demolition of the existing crossing, foundation preparation, dewatering, concrete foundation work, setting the bridge superstructure, road improvements, removal of the bypass road, and general site cleanup as shown on the plans and specifications; and WHEREAS, the bids received June 14, 2021 in response to the published advertisement were rejected; NOW, THEREFORE, BE IT RESOLVED that the Town Clerk is hereby authorized to post the Request for Proposal (RFP) as attached here within, in the Poughkeepsie Journal, on the bulletin Board in the Town Clerk’s Office, and on the homepage of the Town of Beekman website.
Introduced: SUPERVISOR COVUCCI
Seconded: COUNCILMAN STIEGLER
ROLL CALL VOTE:
Councilman Stiegler AYE Councilman Battaglini AYE
Councilman Swartz ABSENT
Councilwoman Wohrman AYE Supervisor Covucci AYE
Dated: December 15, 2021

RESOLUTION NO. 12:15:21 - 8
RE: AUTHORIZE TO GO OUT TO BID FOR REC 1 BASEBALL FIELD IMPROVEMENTS
WHEREAS, no bids were received for the Rec 1 Baseball Field Improvements Project, the Town Engineer has requested that the Town Board authorize the rerelease a Request for Bids package for the purpose of releasing bidding documents related to the replacement of the Rec 1 Baseball Field Improvements,
NOW, THEREFORE, BE IT
RESOLVED, that the Town Clerk is hereby authorized to seek bids for the Replacement of the Rec 1 Baseball Field Improvements; and
BE IT FURTHER RESOLVED, that the request for bids shall be in accordance with the Town of Beekman Procurement Policy;
NOW, THEREFORE, BE IT
RESOLVED, that the Town Clerk is hereby authorized to advertise for bids for the replacement of the Rec 1 Baseball Field Improvements as attached here within, in the Poughkeepsie Journal, on the Bulletin Board in the Town Clerk’s Office, and on the homepage of the Town of Beekman Website.
Introduced: COUNCILWOMAN WOHRMAN
Seconded: COUNCILMAN STIEGLER
ROLL CALL VOTE:
Councilman Stiegler AYE Councilman Battaglini AYE
Councilman Swartz ABSENT
Councilwoman Wohrman AYE Supervisor Covucci AYE
Dated: December 15, 2021

RESOLUTION NO. 12:15:21 - 9 RE: MODIFY RESOLUTION 11-16-21-7 “CSEA TERM OF CONTRACT” WHEREAS, on November 16, 2021 a Resolution was presented and voted on for the Civil Service Employees Association, Inc. (CSEA) tentative agreement pertaining to the terms and conditions of employment. The contract coverage dates were incorrectly stated as “covering the period January 1, 2020 through December 31, 2023” the correct time period for the contract is “January 1, 2021 thru December 31, 2023”. This action is taken to change the applicable period covered by the MOA for employees covered in the bargaining unit, and the Town Board finds that the error is not significant enough to warrant a change in anyone’s vote;
NOW, THEREFORE, BE IT RESOLVED, that the Town Board hereby ratifies and the Town Supervisor is hereby authorized to sign the Collective Bargaining Agreement with the Civil Service Employees Association, Inc. (CSEA) representing the above mentioned unit for the period January 1, 2021 through December 31, 2023; and BE IT FURTHER RESOLVED, that the Town Clerk is hereby directed to forward certified copies of this resolution to the appropriate Town Officials.
Introduced: COUNCILMAN STIEGLER
Seconded: COUNCIMAN BATTAGLINI
ROLL CALL VOTE:
Councilman Stiegler AYE Councilman Battaglini AYE
Councilman Swartz ABSENT
Councilwoman Wohrman AYE Supervisor Covucci AYE
Dated: December 15, 2021

RESOLUTION NO. 12:15:21 - 10
RE: RESOLUTION OF THE TOWN BOARD APPROVING APPLICATION AND CERTIFICATION FOR PAYMENT (No. 1) FOR THE TOWN HALL ROOF IMPROVEMENT PROJECT
WHEREAS, the Town of Beekman is a party to a contract dated November 9, 2021with Barone Construction (the “Contractor”) for the project known as “the Town Hall Roof Improvement Project”; and
WHEREAS, the Contractor has submitted an Application and Certification for Payment (No. 1) dated December 7, 2021, for the amount of $133,875.00 less 5% retainage or $127,181.25 (Application No. 1); and
WHEREAS, Chris Mansfield, MAAD Architects has reviewed Application No. 1 and has recommended the Town Board make payment as requested; and
WHEREAS, after Application No. 1, the remaining contract balance shall be adjusted to reflect NOT TO EXCEED $204,000;
NOW, THEREFORE, BE IT
RESOLVED, that the Town Board hereby authorizes the Supervisor of the Town of Beekman to make payment to Barone Construction as requested in Application and Certification for Payment No. 1 in the amount NOT TO EXCEED $127,181.25
Introduced: COUNCILMAN BATTAGLINI
Seconded: COUNCILWOMAN WOHRMAN
ROLL CALL VOTE:
Councilman Stiegler AYE Councilman Battaglini AYE
Councilman Swartz ABSENT
Councilwoman Wohrman AYE Supervisor Covucci AYE
Dated: December 15, 2021

RESOLUTION NO. 12:15:21 - 11
RE: SET SALARY AND WAGE SCHEDULE FOR SEASONAL RECREATION STAFF FOR 2022
WHEREAS, the Town Board is authorized to set salaries and wages;
NOW, THEREFORE, BE IT
RESOLVED, that the following salaries be set for the Seasonal Recreational Staff for the year 2022 as follows:
Seasonal Recreational Staff ($13.20 -$19.40) per hour.
Introduced: SUPERVISOR COVUCCI
Seconded: COUNCILMAN BATTAGLINI
ROLL CALL VOTE:
Councilman Stiegler AYE Councilman Battaglini AYE
Councilman Swartz ABSENT
Councilwoman Wohrman AYE Supervisor Covucci AYE
Dated: December 15, 2021

RESOLUTION NO. 12:15:21 - 12
RE: AUTHORIZE UPDATE OF CAPITAL PROJECTS TOTAL
WHEREAS, the Town Board of the Town of Beekman authorized a capital improvements project titled “Beekman Town Hall - Accessibility Improvement Project 2020” in Resolution #1 of May 21, 2020, and
WHEREAS, the new estimated total capital project costs for awarded construction contracts and related project expenses are $1,215,713, and
WHEREAS, the projected funding for the total estimated capital project costs are Grants in the amount of $300,000, Bonds in the amount of $500,000, Surety Funds of $215,713, and General Fund Transfer of $200,000;
NOW, THEREFORE, BE IT
RESOLVED, that the Town Board of the Town of Beekman approves the new authorization for the Beekman Town Hall – Accessibility Improvement Capital Project to be $1,215,713.
Introduced: COUNCILWOMAN WOHRMAN
Seconded: COUNCILMAN STIEGLER
ROLL CALL VOTE:
Councilman Stiegler AYE Councilman Battaglini AYE
Councilman Swartz ABSENT
Councilwoman Wohrman AYE Supervisor Covucci AYE
Dated: December 15, 2021

RESOLUTION NO. 12:15:21 - 13
RE: DESIGNATE NEW YEAR’S DAY HOLIDAY FOR 2022
WHEREAS, New Year’s Day is a Holiday observed by Town of Beekman Employees and falls on a Saturday this year, NOW, THEREFORE, BE IT RESOLVED, that the Town of Beekman will celebrate New Year’s Day 2022 on Friday, December 31, 2021.
Introduced: COUNCILMAN STIEGLER
Seconded: COUNCILMAN BATTAGLINI
ROLL CALL VOTE:
Councilman Stiegler AYE Councilman Battaglini AYE
Councilman Swartz ABSENT
Councilwoman Wohrman AYE Supervisor Covucci AYE
Dated: December 15, 2021

RESOLUTION NO. 12:15:21 - 14
RE: DECLARE AN EMERGENCY SITUATION FOR THE LIGHTING IN THE REAR OF TOWN HALL
BE IT RESOLVED, that the Town Board of the Town of Beekman hereby declares an emergency situation at the Beekman Town Hall due to the inoperability of the lights in the rear of the building; and
WHEREAS the Town Board has solicited a quote in conformity with its procurement policy,
NOW, THEREFORE, BE IT
RESOLVED, The Town Board awards the project to John A. Giamo & Son, Inc. for and amount not to exceed $2,960.
Introduced: COUNCILMAN BATTAGLINI
Seconded: COUNCILWOMAN WOHRMAN
ROLL CALL VOTE:
Councilman Stiegler AYE Councilman Battaglini AYE
Councilman Swartz ABSENT
Councilwoman Wohrman AYE Supervisor Covucci AYE
Dated: December 15, 2021

RESOLUTION NO. 12:15:21-15
RESOLUTION AUTHORIZING QUEEN CITY ABSTRACT TO PROVIDE AN ABSTRACTOR’S OPINION REGARDING SKYLINE DRIVE AND POTTERS LANE AND AUTHORIZE THE EXECUTION OF A WAIVER OF CONFLICT OF INTEREST
WHEREAS, the Town of Beekman is in need of obtaining an Abstractor’s Opinion with respect to issues involving Skyline Drive and Potters Lane involving four (4) parcels of real property (647751, 616767, 622785 and 669756) traversing over two (2) filed maps (4773 and 6936); and
WHEREAS, Paul Ackermann, Esq., who up until recent represented the Town on behalf of Wallace & Wallace, LLP, is now employed by the Title Company Queen City Abstract (“QCA”); and
WHEREAS, Craig M. Wallace, Esq., Attorney to the Town, has recommended that the Town hire QCA to provide the Abstractor’s Opinion since Paul Ackermann, Esq., is familiar with the issues involving Skyline Drive and Potters Lane and could provide a competent and diligent Abstractor’s Opinion to the Town.
NOW, THEREFORE, BE IT
RESOLVED, that the Town Board of the Town of Beekman hereby authorizes Paul Ackermann, Esq. and QCA to provide an Abstractor’s Opinion with respect to issues involving Skyline Drive and Potters Lane involving four (4) parcels of real property (647751, 616767, 622785 and 669756) traversing over two (2) filed maps (4773 and 6936) at a maximum cost of $750; and
BE IT FURTHER RESOLVED, that the Town Board hereby authorizes the Supervisor to execute the Waiver of Conflict of Interest in connection with the services to be provided by QCA in the form annexed hereto.
Introduced: SUPERVISOR COVUCCI
Seconded: COUNCILWOMAN WOHRMAN
ROLL CALL VOTE:
Councilman Stiegler AYE Councilman Battaglini AYE
Councilman Swartz ABSENT
Councilwoman Wohrman AYE Supervisor Covucci AYE
Dated: December 15, 2021

RESOLUTION NO. 12:15:21 - 16
RE: PAYMENT OF CLAIMS
WHEREAS, the Bookkeeper has audited and approved claims pursuant to Sect. 119 of Town Law as set forth in the attached abstracts; be it
RESOLVED, that the payment, therefore, is hereby authorized as follows:
Claims to be paid from the A-General Fund                                                                          $ 90,754.70
Claims to be paid from the DA-Highway Fund                                                                      $ 43,530.76
Claims to be paid from the SS – Dover Ridge Sewer                                                              $ 9,891.51
Claims to be paid from the SW – Dover Ridge Water                                                             $ 1,505.86
Claims to be paid from the T-Trust & Agency Fund                                                              $ 41,796.62
Claims to be paid from the H-Capital Fund                                                                       $ 143,019.55
                                                                                                                                   $ 330,499.00
Payroll #24 Paid on 11/25/21
General Fund                                                                                                                 $ 30,188.26
Highway Fund                                                                                                               $ 18,027.63
                                                                                                                                   $ 48,215.89
Payroll #25 Paid on 12/9/21
General Fund                                                                                                               $ 30,376.88
Highway Fund                                                                                                              $ 18,511.55
                                                                                                                                  $ 48,888.43
Introduced: COUNCILWOMAN WOHRMAN
Seconded: COUNCILMAN STIEGLER
ROLL CALL VOTE:
Councilman Stiegler AYE Councilman Battaglini AYE
Councilman Swartz ABSENT
Councilwoman Wohrman AYE Supervisor Covucci AYE
Dated: December 15, 2021
 
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