July 2, 2014
TOWN OF BEEKMAN
TOWN BOARD MEETING - Agenda
July 2, 2014
 
7:00PM  
  •       Meeting called to order

  •        Pledge of Allegiance

  •        Administrative Announcement--Fire Exits 

REGULAR TOWN BOARD MEETING
 
REPORTS
  • Supervisor’s Report

  • Town Board Reports

  • Highway Superintendant Report 

  • Public Comment on Agenda Items and Resolutions               

RESOLUTIONS 
  1. Approval of June 18, 2014 Town Board Minutes

  2. Appoint Town Prosecutor

  3. Approve Town Law No. 2 - Ethics

  4. Untable Board of Ethics Appointment

  5. Authorize Sale of Highway Truck at Auction

  6. Authorize Amendment to Department of Recreation and Parks 2014 Policies and Procedures for Use of Facilities

  7. Authorize Advertisement of RFP for Playground Equipment

  8. Authorization to Set Meeting Place for Community Meetings Held at Town Hall

  9. Approve Computer Use Policy

  10. Payment of Claims 

  • Other Town Board Business                           

  • General Public Comments                 

  • General Board Comment

  •  Next Town Board Meeting: Wednesday July 16, 2014 at 7:00PM

 
RESOLUTION NO. 07:02:14 – 1 (106)
RE: Approval of Past Town Board Minutes
COUNCILMAN STIEGLER    offers the following and moves for its adoption:
WHEREAS, Town Clerk Rachael Rancourt has provided copies of the minutes of the June 18, 2014 Town Board Meeting to all members of the Beekman Town Board; and
WHEREAS, Town Board members have had the opportunity to review said minutes; now therefore be it
RESOLVED, the Town Board hereby adopts the minutes of the June 18, 2014 Town Board Meeting.
Seconded      COUNCILMAN BATTAGLINI
ROLL CALL VOTE:
Councilman Moran                        AYE
Councilman Stiegler                      AYE
Councilman Del Vecchio             AYE
Councilman Battaglini  AYE
Supervisor Zulauf                           AYE
Dated:  July 2, 2014
 
RESOLUTION NO. 07:02:14 – 2 (107)
RE: Appoint Town Prosecutor
COUNCILMAN BATTAGLINI       offers the following and moves for its adoption:
WHEREAS, the Beekman Town Board appoints a Town Prosecutor to prosecute zoning violations as well as certain traffic and vehicular violations in our local court; and
WHEREAS, a proposal for terms of employment as Town Prosecutor has been received from two(2) people and followed by an interview by the Town Board; now therefore be it
RESOLVED, that the Town Board hereby accepts the proposal dated July 2, 2014 from Rachel Flanagan to serve as the Town of Beekman Prosecutor at a fee of $500.00 for each monthly court session in which the various summonses will be prosecuted in addition to the terms and conditions outlined in the attached contract; and be it further
RESOLVED, that the Supervisor is hereby authorized to execute a contract of employment between the Town of Beekman and Rachel Flanagan once authorization has been granted by the Dutchess County District Attorney.
Seconded     SUPERVISOR ZULAUF
ROLL CALL VOTE:
Councilman Moran                        AYE
Councilman Stiegler                      ABSTAIN
Councilman Del Vecchio             ABSTAIN
Councilman Battaglini                  AYE
Supervisor Zulauf                           AYE
Dated:  July 2, 2014
 
RESOLUTION NO. 07:02:14 – 3 (108)
RE: Approve Town Law No. 2 - Ethics 
SUPERVISOR ZULAUF         offers the following and moves for its adoption:
WHEREAS, a local law to amend the Town of Beekman Ethics Board from nine (9) members to five (5) members; and 
WHEREAS, be it enacted by the Town Board of the Town of Beekman, amending the Town Ethics Code as follows: 
§19-8 - Town Board of Ethics 
The Board of Ethics shall consist of five (5) members appointed by the Town Board of the Town of Beekman to serve without compensation for terms of five (5) years, except the initial terms, upon adoption of this code, shall be for one year, two years, three years, four years and five years.  All members shall reside in the Town, and at least one member shall be a Town Officer or employee.  The Board of Ethics shall elect its own chairperson and act by a majority vote of its total members.  The Town’s attorney shall serve as counsel to the Board of Ethics, except in any matter where a conflict of interest may exist.  Any member of the Board of Ethics may be removed by the Town Board for substantial neglect of duty, gross misconduct in office, inability to discharge the powers or duties of his or her office or violation of this Code of Ethics, after written notice and an opportunity to reply; now therefore be it 
RESOLVED, that the Board of Ethics will consist of five (5) members.  
Seconded        COUNCILMAN STIEGLER 
ROLL CALL VOTE:
Councilman Moran                        AYE
Councilman Stiegler                      AYE
Councilman Del Vecchio             AYE
Councilman Battaglini                  AYE
Supervisor Zulauf                           AYE
Dated:  July 2, 2014
 
RESOLUTION NO. 07:02:14 – 4 (109)
RE: Board of Ethics Appointment - UNTABLE
COUNCILMAN DEL VECCHIO   offers the following and moves for its adoption:
WHEREAS, the Town Board will make appointments to the various boards; now therefore be it
RESOLVED, that the Town Board hereby makes the following appointments to be effective immediately:
Ethics Board -   Peter Barton - Term to expire 12/31/22; and be it further
RESOLVED, that all appointments are contingent upon completion and submission of the new Disclosure of Interest Statement pursuant to Chapter 19, Section 19-9 of the Town Code unless already on file and information has not changed; and be it further
RESOLVED, that all appointees shall file their Oath of Office with the Town Clerk of the Town of Beekman prior to serving their term.
Seconded        COUNCILMAN MORAN 
ROLL CALL VOTE:
Councilman Moran                        NO
Councilman Stiegler                      NO        
Councilman Del Vecchio             NO
Councilman Battaglini                  NO
Supervisor Zulauf                           NO
Dated:  July 2, 2014
 
RESOLUTION NO 07:02:14 – 5 (110)
RE: Authorize Sale of Truck at Highway Garage
 
COUNCILMAN MORAN       offers the following and moves for its adoption:
WHEREAS, the Highway Department has a 1988 Ford L8000 Dump Truck, that is not longer useful to the Town of Beekman; and
WHEREAS, the Town Board is desirous of disposing unused vehicles; and therefore be it
RESOLVED, that the Town Board authorizes Tony Coviello, Highway Superintendant to place the 1988 Ford L8000 Dump Truck for sale on Auctions International; and be it further 
RESOLVED, that the funds from the sale of this truck will be reserved for Highway Equipment.
Seconded    COUNCILMAN DEL VECCHIO
ROLL CALL VOTE:
Councilman Moran                        AYE            
Councilman Stiegler                      AYE
Councilman Del Vecchio             AYE
Councilman Battaglini                  AYE
Supervisor Zulauf                           AYE          
Dated:  July 2, 2014
 
RESOLUTION NO. 07:02:14 – 6 (111)
RE:
Authorize Amendment to Department of Recreation and Parks 2014 Policies and Procedures for Use of Facilities
COUNCILMAN STIEGLER       offers the following and moves for its adoption:
WHEREAS, the Town Board can set fees for rentals of Town Properties; and
WHEREAS, the Town Board is desirous in setting a fee schedule for space at Town Hall; and
WHEREAS, there is a need to rent the meeting room to various activities; now therefore be it
RESOLVED, that the Instructor hourly rental fee schedule include “Town Hall Meeting Room” set at $20.00 per hour if 70% or more participants are Beekman Residents and all others are $50.00 per hour. 
Seconded        SUPERVISOR ZULAUF
ROLL CALL VOTE:
Councilman Moran                        AYE          
Councilman Stiegler                      AYE
Councilman Del Vecchio             AYE
Councilman Battaglini                  AYE
Supervisor Zulauf                           AYE          
Dated:  July 2, 2014
 
RESOLUTION NO. 07:02:14 – 7 (112)
RE: Authorize Advertisement of RFP for Playground Equipment
COUNCILMAN BATTAGLINI        offers the following and moves for its adoption:
WHEREAS, Beekman has been participating in the CDBG Grant for renovation of the Recreation Pavilion to make it handicap accessible; and
WHEREAS, an extension has been granted to accommodate the addition of handicap accessible playground equipment; and
WHEREAS, the Town board is desirous in receiving proposals for this equipment; now therefore be it
RESOLVED, that Morris Associates is hereby authorized to write an RFP for this specialized equipment; and be it further
RESOLVED, that upon completion of the RFP, the Town Clerk is hereby authorized to post the RFP in the Poughkeepsie Journal, on the bulletin board in the Town’s Clerk’s office and on the homepage of the Town of Beekman website.
Seconded   
ROLL CALL VOTE:
Councilman Moran                        AYE           
Councilman Stiegler                      AYE
Councilman Del Vecchio             AYE
Councilman Battaglini                  AYE
Supervisor Zulauf                           AYE          
Dated:  July 2, 2014
 
RESOLUTION NO. 07:02:14 – 8 (113)
RE: Authorization to Set Meeting Place for Outside Meetings Held at Town Hall
SUPERVISOR ZULAUF        offers the following and moves for its adoption:
WHEREAS, the Town Board can set meeting places and times for community meetings to be held at Town Hall; and
WHEREAS, community meetings held after the end of business hours at Town Hall can meet in the Meeting Room, as per availability; now therefore be it
RESOLVED, that the Town Board hereby sets the Meeting Room at Town Hall for all community meetings held after regular work hours; and be it further
RESOLVED, that all interested individuals may consult with the Town Clerk as to the availability for dates and times. 
Seconded     COUNCILMAN DEL VECCHIO               
ROLL CALL VOTE:
Councilman Moran                        AYE
Councilman Stiegler                      AYE
Councilman Del Vecchio             AYE
Councilman Battaglini                  AYE
Supervisor Zulauf                           AYE
Dated: July 2, 2014
 
RESOLUTION NO. 07:02:14 – 9 (114)
RE: Approve Computer Use Policy
COUNCILMAN DEL VECCHIO        offers the following and moves for its adoption:
WHEREAS, new computers were recently purchased for the offices at Town Hall, and
WHEREAS, the Town Board is desirous to provide rules of conduct and guidelines for appropriate and efficient use of computers and other information systems used by Town Employees; and
WHEREAS, these policies are in conformance with New York State Cyber Security Policy P03-003 and New York State General Business Law 899-aa; now therefore be it
RESOLVED, that the attached computer policy be hereby adopted and have an effective date of July 2, 2014; and be it further
RESOLVED, that each employee will sign receipt of the Computer Use Policy before using their assigned computer.
Seconded        COUNCILMAN BATTAGLINI                       
ROLL CALL VOTE:
Councilman Moran                        AYE
Councilman Stiegler                      AYE
Councilman Del Vecchio             AYE
Councilman Battaglini                  AYE
Supervisor Zulauf                           AYE
Dated: July 2, 2014
 
RESOLUTION NO. 07:02:14 – 10 (115)
RE: Payment of Claims
COUNCILMAN MORAN         offers the following and moves for its adoption:
WHEREAS, the Comptroller has audited and approved claims pursuant to Sect. 119 of Town Law as set forth in the attached abstracts; be it
 
RESOLVED, that the payment, therefore, is hereby authorized as follows:
 
Claims to be paid from the A-General Fund:                                                       $ 57,921.80
Claims to be paid from the DA-Highway Fund                                                    $ 21,208.92 
Claims to be paid from the SS-Dover Ridge Sewer                                             $    1,584.33
Claims to be paid from SW-Dover Ridge Water                                                   $    1,704.84
Claims to be paid from T-Trust and Agency Fund                                               $    1,900.00
                                                                                                                      $  84,319.89                                                                                      
 
Payroll   13                                                        Paid 6/19/14                $ 56,121.33                                                                               
General Fund:     $36,252.07
Highway Fund:  $19,869.21 
Seconded      COUNCILMAN DEL VECCHIO                        
ROLL CALL VOTE:
Councilman Moran                        ABSTAIN
Councilman Stiegler                      AYE
Councilman Del Vecchio             AYE
Councilman Battaglini                  AYE
Supervisor Zulauf                           AYE
Dated: July 2, 2014
 
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