July 25, 2023
BEEKMAN TOWN BOARD
TOWN BOARD MEETING AGENDA
JULY 25, 2023
 
7:00 PM
  •       Meeting called to order
  •       Pledge of Allegiance
  •       Administrative Announcement--Fire Exits
 
TOWN BOARD MEETING
  • Supervisor Comments
  • Public comment on Agenda Items and Resolutions - 3 Minute limit
 
RESOLUTIONS 
  1. Approval of July 11, 2023 Minutes
  2. Close Completed Capital Projects
  3. Dispose of Obsolete Equipment
  4. Approve Town of Beekman Budget Adjustment #2023-07
  5. Amend the Capital Project
  6. Award Highway Garage Roof Replacement Bid
  7. Approval of Payment of Claims
 
  • Other Town Board Business
  • General Board Comments
  • General Public Comments - 3 minute limit
  • Next Regular Town Board Meeting: Tuesday, August 15, 2023 at 7:00 PM
 *AGENDA SUBJECT TO CHANGE
  
RESOLUTION NO.07:25:23-1
RE: APPROVAL OF PAST TOWN BOARD MINUTES
WHEREAS, Town Clerk Laureen Abbatantuono has provided copies of the minutes of the July 11, 2023 Town Board Meeting to all members of the Beekman Town Board; and
WHEREAS, Town Board members have had the opportunity to review said minutes;
NOW, THEREFORE, BE IT RESOLVED, that the Town Board hereby accepts the minutes of the July 11, 2023 Town Board Meeting.
Introduced:   COUNCILMAN STIEGLER
Seconded:     COUNCILMAN LEMAK
ROLL CALL VOTE:
Councilman Stiegler             AYE
Councilman Battaglini          ABSTAIN
Councilman Lemak             AYE
Councilwoman Wohrman    AYE
Supervisor Covucci            AYE
Dated: July 25, 2023
 
  
RESOLUTION NO. 07:25:23-2
RE: RESOLUTION TO CLOSE CAPITAL PROJECT FUNDS
WHEREAS, the Town of Beekman authorized various Capital Project Funds to make improvements to equipment and facilities; and
WHEREAS, the GASB & GAAP Best Practices recommends the official closing of Capital Projects by the Governing Body, and
WHEREAS, the following Capital Projects summarized are determined to be complete and now should be officially closed with the disposition of unexpended balances approved
Capital Project                        Project          Final                Unexpended   Disposition of
Improvement Description      Budget          Expenses         Balance           Unexpended Balance
 
Town Hall Accessibility           $1,217,763      1,038,763        179,000           Return to General Fund
 & Roof Upgrades                                          (13,337)          13,337           Unclaimed Retainage
 
Town Hall Security Alarm              22,000           20,400            1,600        Return to General Fund
                                                                                                                       
 
Rec Center Park Imp                  200,000         173,600          26,400         Return to General Fund
 
NOW, THEREEFORE, BE IT RESOLVED that the Town Board of the Town of Beekman Officially approves the closing of the above Capital Projects with the unexpended balances returned to the General Fund Designated for Capital Projects Use.
 
 
Introduced:   COUNCILMAN BATTAGLINI
Seconded:     COUNCILMAN STIEGLER
ROLL CALL VOTE:
Councilman Stiegler             AYE
Councilman Battaglini          AYE
Councilman Lemak              AYE
Councilwoman Wohrman     AYE
Supervisor Covucci             AYE
Dated: July 25, 2023
   
RESOLUTION NO.07:25:23-3
RE: APPROVE DISPOSAL OF OBSOLETE EQUIPMENT
WHEREAS, various pieces of unusable office equipment as well as obsolete AED equipment are no longer of any use to the Town and need to be disposed of; and
WHEREAS, the Town follows the Security Policy passed on 9:17:2014;
NOW, THEREFORE, BE IT RESOLVED, that the Supervisor is hereby authorized to dispose of the Equipment, and all other items deemed of no use to the Town in a manner that is environmentally safe.
Introduced:  SUPERVISOR COVUCCI
Seconded:   COUNCILMAN BATTAGLINI
ROLL CALL VOTE:
Councilman Stiegler             AYE
Councilman Battaglini          AYE
Councilman Lemak             AYE
Councilwoman Wohrman    AYE
Supervisor Covucci            AYE
Dated: July 25, 2023
  
RESOLUTION NO. 07:25:23-4
RE: APPROVE TOWN OF BEEKMAN BUDGET REVISIONS #2023-7
WHEREAS, the Town of Beekman’s Accounting Office recommends certain budget revisions based on department requests and/or the Accounting Office review and analysis of expenditures or revenues
NOW, THEREFORE, BE IT RESOLVED that the following itemized revisions are approved by the Town of Beekman Town Board identified as Budget Revision Number #2023-07
Budget Revisions for July 2023 # 2023-07
Revision #           Account #            Account Title                                      Increase               Decrease
General Fund
 
2023-07-01          A-3620-0112       Safety Part Time STAFF                     5,000
                           A-1010-0107       T.B. Reserve Comp.                                                            5,000
                                                    -Transfer for Part Time STAFF
 
2023-07-02          A-5132-0200       Hwy Garage Equipment                                   5,650
                           A-1990-0400       Contingent Acct.                                                                 5,650
                                                    -Transfer for Garage Security System
 
2023-07-03          A-5132-0460       Highway Garage Contracts                 350
                           A-1990-0400       Contingent Acct.                                                                   350
                                                     -Transfer for Security Monitoring
 
2023-07-04          A-6772-0414       Aging Trips                                              1,280
                           A-1990-0400       Contingency Acct.                                                                1,280
                                                     -Transfer for Trips Expense
 
2023-07-05          A-7110-0497       Park Maintenance                               7,720
                           A-1990-0400       Contingency Acct.                                                                7,720
                                                     -Transfer for Park Maintenance
 
2023-07-06          A-7111-0200       Rec Center Improvements           104,473
                           A-0000-3960       State FEMA AID                           10,447
                           A-0000-4960       Federal FEMA AID                        94,026
                                                   *Record Money for Repairs
 
Highway Fund
 
2023-07-07          DA-5110-0118    General GHI Buyout                            214
                           DA-5110-0103    General Overtime                                                                214
                                                                -Transfer for GHI Buyout
2023-07-08          DA-5110-0102    General Longevity                               168
DA-5130-0102    Machinery Longevity                          280
                                DA-5130-0103    Machinery Overtime                                                       280
                                DA-5112-0102    Snow Longevity                                                               66
                                DA-5110-0103    General Overtime                                                           102
                                                       -Transfer for Longevity
 
2023-07-09          DA-5130-0405    Machinery Repairs                             5,017
                           DA-5130-0405    Machinery Repairs                                                            5,017
                                                    -Recognize Repair Approval
 
2023-07-10          DA-5112-0401    Improvements Town                                                     36,290
                           DA-9901-0900    Transfer to Funds                              36,290
                                                  -Reconcile to 284 Agreement
 
DRWD
 
2023-07-11          SW-8340-0470   Special Repairs                                     27,800
                           SW-8340-0440   Engineering                                           2,200
                           SW-0000-9911   Reserve Fund                                      30,000
                                                 -Record Emergency Repair Approval
 
Capital Fund
 
2023-07-12          H-1620-0440       T.H. Engineering                                      110
                           H-1620-0400       T.H. Expense                                                                110
                                                    -Transfer for Last Invoice
 
2023-07-13          H-7111-0480       Parks Other Expense         834.56
                          H-7111-0440       Parks Engineering                                                               834.56
                                                   -Reclass Project Excess
 
2023-07-14          H-9901-0900       Transfer Out                                      179,000
                           H-9901-0900       Transfer Out                                           1,600
                           H-9901-0900       Transfer Out                                         26,400
                           H-9901-0900       Transfer Out                                         13,337
                           H-1620-0400       Town Hall Expense                                                             9,000
                           H-1620-0470       Town Hall Consulting                                                      170,000
                           H-1621-0480       Security Other Expense                                                      1,600
                           H-7111-0400       Rec Center Expense                                                         14,882
                           H-7111-0480       Rec Center Other Expense                                               11,518
                           H-0000-2701       Refund Prior Year Expense                                              13,337
                                                    *Prepare for Closing 3 Projects
  
Introduced:    COUNCILMAN LEMAK
Seconded:      COUNCILWOMAN WOHRMAN
ROLL CALL VOTE:
Councilman Stiegler             AYE
Councilman Battaglini          AYE
Councilman Lemak              AYE
Councilwoman Wohrman     AYE
Supervisor Covucci             AYE
Dated: July 25, 2023
  
RESOLUTION NO. 07:25:23 -5
RE: AMENDING THE HIGHWAY GARAGE IMPROVEMENTS CAPITAL PROJECT AUTHORIZATION
WHEREAS, the Town Board of the Town of Beekman previously approved a $250,000 Capital Project Authorization for the Highway Garage Improvements in resolution 09:27:22-3, and
WHEREAS, the Town Board Increased the Project Authorization to $350,000 in resolution 06:07:23-6; and
WHEREAS responsive bids have been received and the Town Board decided to award the bid,
NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Beekman authorizes a new project authorization of 510,000 for the Highway Garage Improvements with an added transfer from the General Fund of $160,000.
Introduced:    COUNCILWOMAN WOHRMAN
Seconded:      COUNCILMAN BATTAGLINI
ROLL CALL VOTE:
Councilman Stiegler             AYE
Councilman Battaglini          AYE
Councilman Lemak             AYE
Councilwoman Wohrman    AYE
Supervisor Covucci            AYE
Dated: July 25, 2023
  
RESOLUTION NO. 07:25:23-6
RE: AWARD THE BID FOR THE HIGHWAY GARAGE ROOF REPLACEMENTS PROJECT
WHEREAS, the Town of Beekman has created competitive bid specifications for the Replacement of the roofs at the Highway Garage Buildings No. 1 and No. 2 and has public advertised for a solicitation of bids for the project; and
WHEREAS, the roof replacement for Building No. 1 was specified as the Base Bid and the roof replacement for Building No. 2 was specified as Alternate No. 1. In the solicitation of bids; and
WHEREAS, said bids were received, opened and read publicly on June 29, 2023 at
1:30 pm; and have been reviewed by the Town Engineer and Michael R. Berta, AIA (project architect); and
WHEREAS, Nuvista Design General Contractors LLC and Page Contracting Corp. submitted bids that were deemed responsive and complete by the Town as follows:
 

Bidder

Base Bid
Bldg 1

Alternate 1 Bldg 2

Total

Nuvista Design General Contractors LLC

$177,000.00

$305,000.00

$482,000.00

Page Contracting Corp.

$339,000.00

$309,000.00

$648,000.00

 
WHEREAS, Project Architect Michael R. Berta, AIA reviewed the qualifications of Nuvista Design General Contractors LLC and determined it is the lowest responsible bidder and that it is in the best interest of the Town to award the contract for the Base Bid (Building 1) together with the Alternate Bid (Building 2) to the lowest responsible bidder;
NOW, THEREFORE, BE IT RESOLVED that the Town Board hereby awards the contract for the Highway Garage Roof Replacements, including base bid and alternate bid 1, to Nuvista Design General Contractors LLC; for a total contract amount of $482,000.00, and
BE IT FURTHER RESOLVED that the Town Board hereby authorizes the Supervisor to execute the contract documents as prepared by the Project Architect, including the Notice of Award and Notice to Proceed and provide a copy to Nuvista Design General Contractors LLC after the Attorney to the Town has confirmed that the contractors have duly executed the contract documents and supplied the necessary Performance Bond, Payment Bond and provided insurance certificates as required by the bid specifications; and
BE IT FURTHER RESOLVED that payments under the contract shall be made in accordance with the terms of the contract from the Capital Funding Account established for the project by the Town of Beekman Finace Dept.
**Supervisor Covucci made a friendly amendment to change Town Comptroller to the Beekman Finance Dept, Seconded by Councilman Stiegler, All in Favor, AYE**
Introduced:     COUNCILMAN STIEGLER
Seconded:       COUNCILMAN LEMAK
ROLL CALL VOTE:
Councilman Stiegler             AYE
Councilman Battaglini          AYE
Councilman Lemak              AYE
Councilwoman Wohrman     AYE
Supervisor Covucci             AYE
Dated: July 25, 2023
 
RESOLUTION NO. 07:25:23-7
RE: PAYMENT OF CLAIMS
WHEREAS, the Bookkeeper has audited and approved claims pursuant to Sect. 119 of Town Law as set forth in the attached abstracts; be it
RESOLVED, that the payment, therefore, is hereby authorized as follows:
 
Claims to be paid from the A-General Fund                                  $      360,328.31
Claims to be paid from the DA-Highway Fund                              $        46,860.08
Claims to be paid from the SS-Dover Ridge Sewer                       $          3,442.56
Claims to be paid from the SW-Dover Ridge Water                      $          1,009.08
Claims to be paid from the T-Trust-Fund                                    $         29,031.40
Claims to be paid from the H-Capital Fund                                 $         50,795.51
                                                                                             $        491,466.94
 
 
7/20/2023 Payroll #15
                        General Fund                                                 $           58,454.99
                        Highway Fund                                                $           24,564.29
                                                                                            $           83,019.28
 
 
Introduced:   COUNCILMAN BATTAGLINI
Seconded:     COUNCILMAN STIEGLER
ROLL CALL VOTE:
Councilman Stiegler             AYE
Councilman Battaglini          AYE
Councilman Lemak             AYE
Councilwoman Wohrman    AYE
Supervisor Covucci            AYE
Dated: July 25, 2023
 
 
 
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