July 11, 2023
BEEKMAN TOWN BOARD
TOWN BOARD MEETING AGENDA
JULY 11, 2023
 
7:00 PM
  •       Meeting called to order
  •       Pledge of Allegiance
  •       Administrative Announcement--Fire Exits
TOWN BOARD MEETING
  • Supervisor CommentsPublic comment on Agenda Items and Resolutions - 3 Minute limit
RESOLUTIONS 
  1. Approval of June 20, 2023 Minutes
  2. Approve of July 5, 2023 Minutes
  3. Approve Town of Beekman Budget Adjustment #2023-06
  4. Approve Update of Alarm System in the Highway Garage
  5. Approve Replacement of Transmission for Highway Truck P6
  6. Approve Purchase of AED Equipment
  7. Approve Expenditure of Highway Monies
  8. Authorize Return Senior Bus Trip
  9. Reject Generator Bids
  10. Update the 2023 Fees Schedule
  11. Change the August Town Board Meeting Date
  12. Approve Modifications to the Town’s Restricted Fund Balances
  13. Approve Request for RFP for Dover Ridge Water District Repairs
  14. Authorize Sale of Unused Highway Equipment
  15. Approval of Payment of Claims
  • Other Town Board Business
  • General Board Comments
  • General Public Comments - 3 minute limit
  • Next Regular Town Board Meeting: Tuesday, July 25, 2023 at 7:00 PM
 *AGENDA SUBJECT TO CHANGE
   
RESOLUTION NO.07:11:23-1
RE: APPROVAL OF PAST TOWN BOARD MINUTES
WHEREAS, Town Clerk Laureen Abbatantuono has provided copies of the minutes of the June 20, 2023 Town Board Meeting to all members of the Beekman Town Board; and
WHEREAS, Town Board members have had the opportunity to review said minutes;
NOW, THEREFORE, BE IT RESOLVED, that the Town Board hereby accepts the minutes of the June 20, 2023 Town Board Meeting.
Introduced:   COUNCILMAN STIEGLER
Seconded:     COUNCILMAN LEMAK
ROLL CALL VOTE:
Councilman Stiegler            AYE
Councilman Battaglini        ABSENT
Councilman Lemak           AYE
Councilwoman Wohrman  AYE
Supervisor Covucci          AYE
Dated: July 11, 2023
  
RESOLUTION NO.07:11:23-2
RE: APPROVAL OF PAST TOWN BOARD MINUTES
WHEREAS, Deputy Town Clerk Amy Goetz has provided copies of the minutes of the
July 5, 2023 Special Town Board Meeting to all members of the Beekman Town Board; and
WHEREAS, Town Board members have had the opportunity to review said minutes;
NOW, THEREFORE, BE IT RESOLVED, that the Town Board hereby accepts the minutes of the July 5, 2023 Special Town Board Meeting.
Introduced:  SUPERVISOR COVUCCI
Seconded:    COUNCILMAN LEMAK
ROLL CALL VOTE:
Councilman Stiegler           ABSTAIN
Councilman Battaglini        ABSENT
Councilman Lemak            AYE
Councilwoman Wohrman   AYE
Supervisor Covucci           AYE
Dated: July 11, 2023
  
RESOLUTION NO. 07:11:23-3
RE: APPROVE TOWN OF BEEKMAN BUDGET REVISIONS #2023-6
WHEREAS, the Town of Beekman’s Accounting Office recommends certain budget revisions based on department requests and/or the Accounting Office review and analysis of expenditures or revenues
NOW, THEREFORE, BE IT RESOLVED that the following itemized revisions are approved by the Town of Beekman Town Board identified as Budget Revision Number #2023-06
Budget Revisions for June 2023 # 2023-06
Revision #           Account #            Account Title                                      Increase               Decrease
General Fund
 
2023-06-01          A-1110-0403       Court Dues                                                  20
                           A-1110-0401       Court Supplies                                                                           20
                                                                -Transfer for Court Dues
 
2023-06-02          A-1320-0460       Audit Expense OPEB                                  350
                           A-1320-0480       Audit Expense Other                                                               350
                                                                -Transfer for OPEB Report
 
20203-06-03        A-1420-0410       Legal Defense Counsel                            9,000
                           A-1420-0440       Legal Labor Counsel                                                            9,000
                                                                -Transfer Legal Services
 
2023-06-04          A-1989-0400       Other Expenses                                  265
                           A-1950-0400       Taxes                                                                                   265
                                                                -Transfer Excess Appropriations
 
2023-06-05          A-3620-0401       Codes Office Supplies                            200
                           A-3620-0400       Codes Office Expense                                                            200
                                                             -Transfer for Office Supplies
 
2023-06-06          A-7110-0116       Parks Seasonal Staff                           2,000
                           A-1010-0107       TB Reserve Comp.                                                               2,000
                                                                -Transfer for Seasonal STAFF
 
2023-06-07          A-7110-0497       Parks Maint. Expense                         6,000
                           A-1990-0400       Contingent Account                                                             5,000
                           A-7110-0494       Parks Mowing Expense                                                        1,000
                                                               -Transfer for Parks Maintenance
 
2023-06-08          A-7112-0470       Town Center Refuse                              800
                           A-7112-0401       Town Center Supplies                                                           800
                                                                -Transfer for Refuse Removal
2023-06-09          A-7510-0400       Hero Banner Expense                          1,480
                           A-0000-2772       Hero Banner Fees                                                               1,480
                                                                -Revise for Fees Received
 
2023-06-10          A-0000-1120       Sales Tax                                              100,000
                           A-0000-3005       Mortgage Tax                                                                    100,000
                                                                -Revise Budget Sources
 
2023-06-11          A-0000-9910       Fund Balance                                         2,784
                           A-0000-2709       Medical Contributions                                                           2,784
                                                                -Use Debt Reserve
 
2023-06-12          A-9950-0900       Transfer to Capital Fund                                150,000
                           A-0000-4089       General Gov’t AID                           150,000
                                                                -Additional ARPA for Bridge Project
 
Highway Fund
 
2023-06-13          DA-9901-0900    Transfer to Fund                              12,000
                           DA-9950-0900    Transfer to Capital Fund                                                                12,000
                                                                --Reclass Excess Appropriation
 
2023-06-14          DA-0000-9910    Fund Balance                                         2,784
                           DA-0000-2709    Medical Contributions                                                      2,784
                                                                -Use Debt Reserve
 
DRWD
 
2023-06-15          SW-0000-9911   Debt Reserve                                        9,000
                           SW-0000-9910   Fund Balance                                                                         9,000
                                                                -Use Some Debt Reserve
 
2023-06-16          SW-8340-0440   Engineering                                                500
                           SW-8340-0480   Other Expenses                                                                                        500
                                                                -Transfer for Engineering
 
Capital Funds
 
2023-06-17          H-0000-5030       Transfer in General Fund              150,000
                           H-0000-5710       Serial Bonds                                                                       150,000
                                                                -Revise Budget Source-Bridge
 
2023-06-18          H-1620-0400       T.H. General Expense                      2,565.62
                           H-1620-0440       T.H. Engineering                                                                 2,565.62
                                                                -Reclass Appropriation
 
2023-06-19          H-1621-0480       Alarm Other Expense                       1,904.45
                           H-1621-0200       Alarm Equipment                                                               1,904.45
                                                                -Reclass Appropriation
 
2023-06-20          H-7111-0480       Park Other Expense                          8,894.43
                           H-7111-0440       Park Engineering                                                                8,894.43
                                                             -Reclass Appropriation
Introduced:   COUNCILWOMAN LEMAK
Seconded:     COUNCILMAN STIEGLER
ROLL CALL VOTE:
Councilman Stiegler            AYE
Councilman Battaglini        ABSENT
Councilman Lemak            AYE
Councilwoman Wohrman  AYE
Supervisor Covucci          AYE
Dated: July 11, 2023
 
RESOLUTION NO. 07:11:23-4
RE: UPGRADE OF HIGHWAY GARAGE ALARM SYSTEM
WHEREAS, the security system at the Highway Garage needs to be updated due to the existence of outdated components in order to safeguard the building and equipment against fire and/or burglary; and
WHEREAS, the town has received proposals in accordance with the Town’s Procurement Policy;
NOW, THEREFORE, BE IT RESOLVED that the Town Board hereby accepts the proposal by Doyle Security Systems to upgrade the central fire and burglar alarm system for Town Highway Garage at a cost of $6,647.25 plus replacement parts where needed, with a monthly monitoring fee of $35, and
BE IT FURTHER RESOLVED, that the Supervisor be and hereby is authorized to sign any and all documents associated with the rental, maintenance and monitoring of a security and fire alarm system in accordance with the proposal received from "Doyle Security Systems” dated September 6, 2022.
Introduced:   COUNCILWOMAN WOHRMAN
Seconded:     COUNCILWOMAN STIEGLER
ROLL CALL VOTE:
Councilman Stiegler            AYE
Councilman Battaglini        ABSENT
Councilman Lemak            AYE
Councilwoman Wohrman  AYE
Supervisor Covucci          AYE
Dated: July 11, 2023
 
RESOLUTION NO. 07:11:23-5
RE: APPROVE TRANSMISSION REPLACEMENT FOR HIGHWAY PICKUP TRUCK P6
WHEREAS, the Town of Beekman Highway Superintendent has submitted a request for  the replacement of the transmission for a 2014 RAM 2500 HD SLT truck (P6); and 
WHEREAS, the Town of Beekman Highway Superintendent has solicited quotes in conformity with its purchasing policy from three (3) vendors and has determined that a purchase quote from C.A.R.S. Inc. , is in the best interest of the Town; and 
NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Beekman does hereby accept the Quote of C.A.R.S. Inc. for the replacement of the transmission in the amount of $5,017.00, to include a 3 year unlimited mileage warranty; and
BE IT FURTHER RESOLVED that the purchase/replacement of the transmission will come out of the Highway Vehicle Repairs budget line.
Introduced:    COUNCILMAN STIEGLER
Seconded:      COUNCILMAN  LEMAK
ROLL CALL VOTE:
Councilman Stiegler            AYE
Councilman Battaglini        ABSENT
Councilman Lemak            AYE
Councilwoman Wohrman  AYE
Supervisor Covucci          AYE
Dated: July 11, 2023
  
RESOLUTION NO. 07:11:23-6
RE: APPROVE PURCHASE OF EQUIPMENT FOR THE AED DEVICE
WHEREAS, the Town of Beekman Deputy Clerk has submitted a request for the replacement of an out dated AED Unit as well as the outdated pads; and 
WHEREAS, the Town of Beekman Deputy Clerk has solicited quotes from vendors in conformity with its purchasing policy and has determined that a purchase quote from Cardiac Life, is in the best interest of the Town; 
NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Beekman does hereby accept the Quote of Cardiac Life, the replacement one AED standard case as well as infant and adult pads for a total cost of $1,498.57.
Introduced:   SUPERVISOR COVUCCI
Seconded:     COUNCILMAN STIEGLER
ROLL CALL VOTE:
Councilman Stiegler            AYE
Councilman Battaglini        ABSENT
Councilman Lemak            AYE
Councilwoman Wohrman   AYE
Supervisor Covucci           AYE
Dated: July 11, 2023
   
RESOLUTION NO.07:11:23-7
RE: APPROVING MODIFICATIONS TO THE AGREEMENT FOR THE EXPENDITURE OF HIGHWAY MONIES
BE IT RESOLVED, that the Agreement between the Town Highway Superintendent of the Town of Beekman, Dutchess County, New York and the undersigned members of the Town Board. Pursuant to the provisions of Section 284 of the Highway Law, agree that the moneys levied and collected in the Town for the repair and improvement of highways, and received from the State for State Aid for the repair and improvement of highways, shall be expended as follows:
  1. GENERAL REPAIRS.  sum of $511,112.75 shall be set aside to be expended for primary work and general repairs upon 3.85 miles “7.70 Lane Miles” out of 135.92 lane miles of town highways, including sluices, culverts and bridges having a span of less than five feet and boardwalks or the renewals thereof. 
  2. PERMANENT IMPROVEMENTS:  The following sums shall be set aside to be expended for the “permanent improvement” of Town Highways: 
(a)  DELAYED Due to construction this road will not be paved in 2023. On the road commencing at the intersection of Sterling Drive and leading up onto Gardner Hollow Rd finishing at the pavement end a distance of .68 miles, “1.36 lane miles” “4780 feet” there shall be expended not over the sum of $113,427.50 for 1185 Tons of Blacktop Width of traveled surface 24 Feet With a Thickness of 1.5”
(b) On the road commencing at Lime Ridge Road traveling southeast on Lime Ridge Road 4850 feet ending at State Route 216, a distance of .92 miles,“1.84 lane miles” there shall be expended not over the sum of $95,298.75 for 1000 Tons of Blacktop Width of traveled surface 24 feet  with a Thickness of 1.5”
(c) On the road commencing at the intersection of Gold Road and Depot Hill Road traveling northwest on Gold Road for a distance of .46 miles0.92 lane miles” for a total of “2500 feet” there shall be expended not over the sum of $58,000.00 for 620 Tons of Blacktop for a thickness of 1.5”
(d)**UPDATED** On the road commencing at the intersection of State Route 216 and Depot Hill Road traveling East on Depot Hill Road for 10450 feet ending at the Communications Tower “End of Paved Section” a distance of 1.97 miles, “3.94 lane miles”, there shall be expended not over the sum of $284,488.00 for 3030 Tons of Blacktop Width of traveled surface 22 Feet with a Thickness of 1.5”
(e) On a road commencing at the intersection of Carol Lane and Depot Hill Road traveling north on Carol Lane for  a distance of .50 miles1.0 lane miles for a total of “2640 feet” there shall be expended not over the sum of $73,326.00 for 726 Tons of Blacktop for a thickness of 1.5”.
 Introduced:   COUNCILMAN LEMAK
 Seconded:     COUNCILMAN STIEGLER
 ROLL CALL VOTE:
Councilman Stiegler            AYE
Councilman Battaglini        ABSENT
Councilman Lemak            AYE
Councilwoman Wohrman  AYE
Supervisor Covucci          AYE
Dated: July 11, 2023
   
RESOLUTION NO. 07:11:23-8
RE: AUTHORIZE RETURN SENIOR BUS TRIPS DUE TO INCLEMENT WEATHER
WHEREAS, the 2023 Budget includes funding for the cost of a variety of bus trips/events for the Senior Citizens Program; and   WHEREAS, the Lighthouse tour on June 26, 2023 was unable to embark as scheduled due to the foggy conditions; and   WHEREAS, those who attended received a voucher for a future date;   NOW, THEREFORE, BE IT RESOLVED, that a return trip is scheduled for August 21, 2023, rates for those who attended the June 26, 2023 trip will be adjusted and if there is additional room on the bus the original rates will apply.                                                                                                                                     Non-Resident        Non-Resident / Non- Date                        Venue / Bus Cost                        Resident Seniors                 Non-Seniors         Seniors   (Grandfathered)    August 21             Light House Tour/ Lunch                     $ 39 R                         $ 54 NR                    $49 GF                                 Mystic, CT                 Bus Cost:  $1,890.00 Coach
Introduced:     COUNCILWOMAN WOHRMAN
Seconded:       COUNCILMAN LEMAK
ROLL CALL VOTE:
Councilman Stiegler            AYE
Councilman Battaglini        ABSENT
Councilman Lemak              AYE
Councilwoman Wohrman  AYE
Supervisor Covucci              AYE
Dated: July 11, 2023
 
RESOLUTION NO. 07:11:23-9
RE: REJECT ALL GENERATOR BIDS
WHEREAS, the Town of Beekman solicited bids for the Beekman Town Hall - Emergency Generator Project; and 
WHEREAS, said bids were received, opened and read publicly on June 5, 2023 at 3:00 pm; and have been reviewed by the Town Engineer; and  
WHEREAS, three bids were received by the Town and deemed responsive and complete; and
WHEREAS, the Town has determined that the lowest responsive bid was received in the amount of $125,000, which exceeded the anticipated budget; and
NOW, THEREFORE, BE IT RESOLVED, that the Town Board rejects all bids received and will re-visit the design for any cost-saving measures, and/or seek internal/alternate methods with limited outside services to execute the project at a more reasonable cost to the town.
Introduced:     COUNCILMAN STIEGLER
Seconded:       COUNCILMAN LEMAK
ROLL CALL VOTE:
Councilman Stiegler            AYE
Councilman Battaglini        ABSENT
Councilman Lemak              AYE
Councilwoman Wohrman  AYE
Supervisor Covucci              AYE
Dated: July 11, 2023
 
RESOLUTION NO. 07:11:23-10
RE: UPDATE THE 2023 FEE SCHEDULE
WHEREAS, the Town Board of the Town of Beekman adopted Local Law No. 1 of 2022 on September 13, 2022 amending the process by which the Town Board sets administrative fees and penalties, by deleting certain provisions of the Code of the Town of Beekman concerning fees and penalties and replacing them with new sections that, include the authorization for the creation, by resolution of the Town Board, of a separate Fee Schedule; and
WHEREAS, from time to time the Fee Schedule must be updated;
NOW THEREFORE, BE IT RESOLVED, that the Town Board hereby adopts the attached 2023 Fee Schedule.
Introduced:    SUPERVISOR COVUCCI
Seconded:      COUNCILWOMAN WOHRMAN
ROLL CALL VOTE:
Councilman Stiegler            AYE
Councilman Battaglini        ABSENT
Councilman Lemak              AYE
Councilwoman Wohrman  AYE
Supervisor Covucci              AYE
Dated: July 11, 2023
 
RESOLUTION NO. 07:11:23-11
RE: RESOLUTION OF THE TOWN BOARD OF THE TOWN OF BEEKMAN SETTING TOWN BOARD MEETING DATE FOR THE MONTH OF AUGUST
WHEREAS, the Town Board of the Town of Beekman meets on the second and fourth Tuesdays of the month; and
WHEREAS, the Town Board is desirous of changing the meeting dates for the Month of August 2023,
NOW, THEREFORE, BE IT RESOLVED that the Town Board Meeting for the Month of August to be Tuesday August 15, 2023 at the regular time of 7:00 PM, at the Town Hall, 4 Main Street, Poughquag, New York.
Introduced:    COUNCILMAN LEMAK
Seconded:      COUNCILMAN STIEGLER
ROLL CALL VOTE:
Councilman Stiegler            AYE
Councilman Battaglini        ABSENT
Councilman Lemak              AYE
Councilwoman Wohrman  AYE
Supervisor Covucci              AYE
Dated: July 11, 2023
 
RESOLUTION NO. 07:11:23-12
RE: RESOLUTION APPROVING CHANGES TO THE TOWN RESTRICTED FUND BALANCES AS OF JUNE 30, 2023   WHEREAS, the Town of Beekman periodically reviewed and makes additions and withdrawals to the Government Funds Restricted and Unrestricted Fund Balances, and
WHEREAS, the Town Board desires to make changes to these Funds as of June 30, 2023;
NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Beekman hereby approves the following changes to the Government Funds Restricted and Unrestricted Fund Balances.

Fund Balance Categories

  Balances

12/31/2022

Addition

Withdrawal

Revised Balance

    6/30/2023

A Reserve for Comp Absences

$    38,000

$

$

$            38,000

A Reserve for Retirement

    546,920

 

 

            546,920

A Reserve for Claims

    100,000

 

 

            100,000

A Reserve for Repairs

      88,564

 100,000

 

            188,564

A Assigned for Capital Use

 1,500,000

 500,000

 

         2,000,000

A Reserve for Debt Service

        2,784

 

 

                 2,784

A Unrestricted Fund Balance

 2,012,668

 

    (600,000)

         1,412,668

Total Fund Balances-General Fund

$4,288,936

 

 

$       4,288,936

 

 

 

 

 

DA Reserve for Comp Absences

      23,000

 

 

              23,000

DA Reserve for Snow Repairs

    100,000

   50,000

 

            150,000

DA Reserve for Equipment

    103,870

 150,000

 

            253,870

DA Reserve for Debt Service

        2,784

 

 

                 2,784

DA Unrestricted Fund Balance

    441,987

 

    (200,000)

            241,987

Total Fund Balances-Highway Fund

$   671,641

 

 

$           671,641

Introduced:  COUNCILWOMAN STIEGLER
Seconded:    COUNCILMAN LEMAK
ROLL CALL VOTE:
Councilman Stiegler            AYE
Councilman Battaglini        ABSENT
Councilman Lemak              AYE
Councilwoman Wohrman  AYE
Supervisor Covucci              AYE
Dated: July 11, 2023
 
RESOLUTION NO. 07:11:23-13
RE: AUTHORIZE REQUEST FOR PROPOSALS FOR BID DOCUMENTS RELATED TO FACILITY IMPROVEMENTS FOR DOVER RIDGE ESTATES WATER SYSTEM
WHEREAS the Dutchess County Department of Behavioral and Community Health (DCDBCH) has mandated the removal of the abandoned hydro pneumatic tank at the Dover Ridge Estates Water System that previously provided pressure for the distribution of water that was taken offline and abandoned in place during the 2020 Capital Project.
NOW, THEREFORE, BE IT RESOLVED that the Town Board is seeking authorization for Hudson Land Design to prepare request for quote/proposal documents for release and response for competent contractors to accomplish this task.
Introduced:    COUNCILMAN STIEGLER
Seconded:      COUNCILWOMAN WOHRMAN
ROLL CALL VOTE:
Councilman Stiegler            AYE
Councilman Battaglini        ABSENT
Councilman Lemak              AYE
Councilwoman Wohrman  AYE
Supervisor Covucci              AYE
Dated: July 11, 2023
 
RESOLUTION NO. 07:11:23-14
RE: AUTHORIZE SALE OF UNUSED HIGHWAY EQUIPMENT AT AUCTION
WHEREAS, the Highway Department has a 2005 Ford F250, Mechanics Pickup (P7), with 89,000 miles on it, which is no longer of use to the Highway Department; and
WHEREAS, the Town Board is desirous in disposing of this equipment;
NOW, THEREFORE, BE IT RESOLVED, that the Town Board hereby authorizes Tony Coviello, Highway Superintendent, to place this item for sale at auction.
Introduced:   SUPERVISOR COVUCCI 
Seconded:     COUNCILMAN LEMAK 
ROLL CALL VOTE:
Councilman Stiegler            AYE
Councilman Battaglini        ABSENT
Councilman Lemak              AYE
Councilwoman Wohrman  AYE
Supervisor Covucci              AYE
Dated: July 11, 2023
 
RESOLUTION NO. 07:11:23-15
RE: PAYMENT OF CLAIMS
WHEREAS, the Bookkeeper has audited and approved claims pursuant to Sect. 119 of Town Law as set forth in the attached abstracts; be it
RESOLVED, that the payment, therefore, is hereby authorized as follows:
Claims to be paid from the A-General Fund                                  $      201,951.75
Claims to be paid from the DA-Highway Fund                              $        30,197.17
Claims to be paid from the SS-Dover Ridge Sewer                       $          2,818.90
Claims to be paid from the SW-Dover Ridge Water                     $          1,063.34
Claims to be paid from the T-Trust-Fund                                       $          6,937.50
Claims to be paid from the H-Capital Fund                                   $      102,476.85
                                                                                                            $       345,445.51
7/06/2023 Payroll #14
                        General Fund                                                             $         55,559.33
                        Highway Fund                                                           $         21,619.38
                                                                                                             $        77,178.71
 
Introduced:    COUNCILMAN LEMAK
Seconded:      COUNCILWOMAN WOHRMAN
ROLL CALL VOTE:
Councilman Stiegler            AYE
Councilman Battaglini        ABSENT
Councilman Lemak              AYE
Councilwoman Wohrman  AYE
Supervisor Covucci              AYE
Dated: July 11, 2023
 
 
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