December 20, 2022
TOWN OF BEEKMAN
TOWN BOARD MEETING - Agenda
December 20, 2022
 
7:00 PM
  •       Meeting called to order
  •       Pledge of Allegiance
  •       Administrative Announcement--Fire Exits
REGULAR TOWN BOARD MEETING
  • Supervisor Comments
  • Public comment on Agenda Items and Resolutions
RESOLUTIONS 
  1. Approval of December 7, 2022 Minutes
  2. Renew NYS Workers Comp Insurance
  3. Adopt Beekman Budget Preparation & Administration Policy
  4. Designate New Year’s 2023 Holiday
  5. Pay App #3 Gardner Hollow Bridge
  6. Approve Pay App #2 for Rec 1 Ballfield Project
  7. Approve the Use of Repair Reserve Fund for Town Hall Boiler
  8. Revise Town Hall Alarm System Capital Fund
  9. Revise Funding for Gardner Hollow Bridge
  10. Renaming Road for Alaina Estates
  11. Payment of Claims
 
 Other Town Board Business
  • General Board Comments
  • General Public Comments
  • Executive Session
  • Next Town Board Meetings:
-          Reorganizational Meeting: Tuesday, January 10, 2023 at 7:00 PM
 
*AGENDA SUBJECT TO CHANGE
 RESOLUTIONS MAY NOT HAVE BEEN AVAILABLE AT TIME OF PUBLICATION
  
RESOLUTION NO. 12:20:22-1
RE: APPROVAL OF PAST TOWN BOARD MINUTES
WHEREAS, Town Clerk Laureen Abbatantuono has provided copies of the minutes of the December 7, 2022 Town Board Meeting to all members of the Beekman Town Board; and
WHEREAS, Town Board members have had the opportunity to review said minutes;
NOW, THEREFORE, BE IT RESOLVED, the Town Board hereby accepts the minutes of the December 7, 2022 Town Board Meeting.
Introduced:      COUNCILMAN STIEGLER
Seconded:        COUNCILMAN BATTAGLINI
ROLL CALL VOTE:
Councilman Stiegler              AYE
Councilman Battaglini           AYE
Councilwoman Wohrman      AYE
Supervisor Covucci              AYE
Dated: December 20, 2022
 
RESOLUTION NO. 12:20:22-2
RE: RENEW MEMBERSHIP WITH THE NEW YORK STATE MUNICIPAL WORKERS’ COMPENSATION ALLIANCE FOR WORKERS COMPENSATION INSURANCE
BE IT RESOLVED, that the Town of Beekman hereby elects pursuant to Subdivision 3-a of Section 50 of the Workers’ Compensation Law, to become a self-insurer as to Workers’ Compensation claims against this Municipality with the NYSMWCA; and
BE IT FURTHER RESOLVED, that pursuant to Section 50 Subdivision 3-a of said Workers’ Compensation Law notice of such election shall be filed forthwith with the Chairman of the Workers’ Compensation Board, Self-Insurance Section; and
BE IT FURTHER RESOLVED, that this election shall become effective 1/1/2023 and extend for a term of two (2) years at an annual premium of $45,373.
Introduced:        COUNCILMAN BATTAGLINI     
Seconded:          COUNCILMAN STIEGLER 
ROLL CALL VOTE:
Councilman Stiegler             AYE
Councilman Battaglini          AYE
Councilwoman Wohrman     AYE
Supervisor Covucci             AYE
Dated: December 20, 2022
 
RESOLUTION NO. 12:20:22-3
RE: ADOPTION OF TOWN BUDGET PREPARATION AND ADMINISTRATION POLICY
WHEREAS, It is a Recommended Best Practice of the GFOAadvising Local Governments to adopt internal policies and procedures governing the Annual budget process; and
WHEREAS, it is the Town’s objective to define the proper procedures for Budget Preparation and Administration;
NOW, THEREFORE, BE IT RESOLVED, the Town Board of the Town of Beekman hereby adopts the attached Town of Beekman Budget Preparation & Administration Policy to be effective immediately.
Introduced:    SUPERVISOR COVUCCI
Seconded:      COUNCILWOMAN WOHRMAN
ROLL CALL VOTE:
Councilman Stiegler            AYE
Councilman Battaglini         AYE
Councilwoman Wohrman    AYE
Supervisor Covucci             AYE
Dated: December 20, 2022
 
RESOLUTION NO. 12:20:22-4
RE: DESIGNATE NEW YEAR’S DAY HOLIDAY FOR 2023
WHEREAS, New Year’s Day is a Holiday observed by Town of Beekman Employees and falls on a Sunday this year,
NOW, THEREFORE, BE IT RESOLVED, that the Town of Beekman will celebrate New Year’s Day 2023 on Monday, January 2, 2023.
Introduced:          COUNCILWOMAN WOHRMAN
Seconded:            COUNCILMAN STIEGLER
 
ROLL CALL VOTE:
Councilman Stiegler             AYE
Councilman Battaglini          AYE
Councilwoman Wohrman     AYE
Supervisor Covucci             AYE
Dated: December 20, 2022
 
RESOLUTION NO. 12:20:22 -5
RE: RESOLUTION OF THE TOWN BOARD APPROVING APPLICATION AND CERTIFICATION FOR PAYMENT (# 3) FOR THE GARDNER HOLLOW BRIDGE PROJECT
WHEREAS, the Town of Beekman is a party to a contract with OCS Industries, Inc., (the “Contractor”) for the project known as “the Gardner Hollow Bridge Project”; and
WHEREAS, the Contractor has submitted an Application and Certification for Payment
(#3) dated October 31, 2022 for the amount of $538,431.86 less 10% retainage ($53,843.19) less previous payments totaling $209,216.97 for a total of $275,371.70 (see attached); and
WHEREAS, the contractor has requested full or partial payment of the items on the continuation sheet that is attached to the payment request application, covering the period of October 1, 2022 through October 31, 2022 and
WHEREAS, the Town Engineer has reviewed the request and agrees with the quantity of work completed per the continuation sheet, and
THEREFORE recommends the Town Board authorize payment to OCS Industries, Inc.in the amount of $275,371.70 in order to satisfy Application and Certification #3,
NOW, THEREFORE, BE IT RESOLVED, that the Town Board hereby authorizes the Supervisor of the Town of Beekman to make payment to OCS Industries, Inc., as requested in Application and Certification for Payment #3 in the amount NOT TO EXCEED $275,371.70.
Introduced:        COUNCILMAN STIEGLER 
Seconded:          COUNCILMAN BATTAGLINI
ROLL CALL VOTE:
Councilman Stiegler             AYE
Councilman Battaglini          AYE
Councilwoman Wohrman     AYE
Supervisor Covucci             AYE
Dated: December 20, 2022
 
RESOLUTION NO. 12:20:22-6
RE: APPROVE APPLICATION AND CERTIFICATION FOR PAYMENT (# 2) FOR THE REC 1 BALLFIELD PROJECT
WHEREAS, the Town of Beekman is a party to a contract with Sport-Tech Construction Corp. (the “Contractor”) for the “Beekman Recreation Baseball Field 1 Project”; and  
WHEREAS, the Contractor has submitted an Application and Certification for Payment
(# 2) dated November 18, 2022, requesting payment in the amount of $100,500.00 Less 5% retainage ($5,025.00) less previous payments totaling $30,875.00 for a total of $64,600.00 (see attached; and
WHEREAS, the contractor has requested full or partial payment of the items on the continuation sheet that is attached to the payment request application, covering the period of August 4, 2022 through November 11, 2022, and
WHEREAS, The Town Engineer has reviewed the request and agrees with the quantity of work completed per the continuation sheet, and
THEREFORE recommends the Town Board authorize payment to Sport-Tech Construction Corp.in the amount of $64,600.00 in order to satisfy Application and Certification #2,
NOW, THEREFORE, BE IT RESOLVED, that the Town Board hereby authorizes the Supervisor of the Town of Beekman to make payment to Sport-Tech Construction Corp. as requested in Application and Certification for Payment # 2 in the amount NOT TO EXCEED $64,600.00.
Introduced:   COUNCILMAN BATTAGLINI
Seconded:     COUNCILMAN STIEGLER
ROLL CALL VOTE:
Councilman Stiegler             AYE
Councilman Battaglini          AYE
Councilwoman Wohrman     AYE
Supervisor Covucci             AYE
Dated: December 20, 2022
 
RESOLUTION NO.12:20:22-7
RE: RESOLUTION APPROVING THE USE OF THE REPAIR RESERVE FUND FOR THE REPLACEMENT OF TOWN HALL BOILER
WHEREAS, the Town Board approved the Emergency Replacement of the Town Hall Boiler in Resolution No. 11:15:22-10; and
WHEREAS, the Town has received competitive proposals and awards the replacement to Folkes Home Services for $23,533;
NOW, THEREFORE, BE IT RESOLVED, that the Town Board hereby authorizes the emergency use of the Town’s Repair Reserve Fund not to exceed $25,000 pursuant to GML 6d; and
BE IT FURTHER RESOLVED, that the bookkeeper is authorized to transfer such funds from the Repair Reserve Fund during the 2022 Fiscal Year closing.
Introduced:      SUPERVISOR COVUCCI
Seconded:        COUNCILWOMAN WOHRMAN
ROLL CALL VOTE:
Councilman Stiegler            AYE
Councilman Battaglini         AYE
Councilwoman Wohrman    AYE
Supervisor Covucci            AYE
Dated: December 20, 2022
 
RESOLUTION NO. 12: 20: 22 - 8
RE: RESOLUTION REVISING TOWN HALL ALARM SYSTEM CAPITAL PROJECT AUTHORIZATION
WHEREAS, the Town previously approved a project for the security system at Town Hall to safeguard the building and records against fire and/or burglary; and
WHEREAS, the town has received a DASNY grant in the amount of $12,000.00 to be used to offset the cost of the alarm system; and
WHEREAS, the town has received proposals in accordance with the Town’s Procurement Policy for the project exceeding the grant amount,
NOW, THEREFORE, BE IT RESOLVED that the Town Board hereby approves new total funding for the project in the amount of $22,000 with a transfer from the General Fund of $10,000.
Introduced:    COUNCILWOMAN WOHRMAN
Seconded:      COUNCILMAN STIEGLER
ROLL CALL VOTE:
Councilman Stiegler             AYE
Councilman Battaglini          AYE
Councilwoman Wohrman     AYE
Supervisor Covucci             AYE
Dated: December 20, 2022
 
RESOLUTION NO. 12:20:22 -9
RE: APPROVING REVISING THE FUNDING FOR GARDNER HOLLOW ROAD BRIDGE CAPITAL PROJECT
WHEREAS, the Town Board of the Town Of Beekman previously approved funding for the Gardner Hollow Road Bridge  Capital Project totaling $952,443 in Resolution No. 05:10:22-4, and
WHEREAS, the Town has reviewed the status of Funding Sources for the project which now needs revision,
NOW, THEREFORE, BE IT RESOLVED that the Town Board of the Town Of Beekman hereby approves the revised total capital project $952,443 funding sources to be as follows:
                 Bonds and other Sources $ 300,000,
                 County Grant $100,000, $75,548 received to date
                 Transfer in from the General Fund $2,443 in 2021,
                 Transfer In from Highway Fund $50,000 in 2022,
                 $500,000 ARPA Funds in 2022.
Introduced:    COUNCILMAN STIEGLER
Seconded:      COUNCILMAN BATTAGLINI
ROLL CALL VOTE:
Councilman Stiegler             AYE
Councilman Battaglini          AYE
Councilwoman Wohrman     AYE
Supervisor Covucci             AYE
Dated: December 20, 2022
 
RESOLUTION 12:20:22-10
RE: RESOLUTION NAMING THE ROAD IN THE ALAINA ESTATES SUBDIVISION
WHEREAS, pursuant to Town Law 64(9), the Town Board has the authority to name new roads in the Town of Beekman; and
WHEREAS, Dutchess County has adopted a Local Law which provides for approval of proposed road names by the Dutchess County Enhanced 9-1-1 Response Program to avoid duplicate and similar sounding road names in Dutchess County; and
WHEREAS, the developer for the Alaina Subdivision has requested “Alaina Way” as the proposed road name for approval by Dutchess County Enhanced 9-1-1 and the Town Board; and
WHEREAS, the Dutchess County Enhanced 9-1-1 Response Program has approved the use of “Alaina Way” for the new road name;
NOW, THEREFORE, BE IT RESOLVED, the Town Board hereby designates the highway in the Alaina Estate Subdivision, which is offered for dedication, to the Town of Beekman as “Alaina Way;” and
BE IT FURTHER RESOLVED that the Town Clerk is directed to provide a copy of this resolution to the Dutchess County Real Property Tax Services; and
BE IT FURTHER RESOLVED that this resolution shall not act in any way as an acceptance of the offer of dedication for the proposed road in the Alaina Estate Subdivision.
BE IT FURTHER RESOLVED that Resolution 09:13:22-9 is hereby rescinded.
Introduced:    COUNCILMAN BATTAGLINI
Seconded:      COUNCILMAN STIEGLER
ROLL CALL VOTE:
Councilman Stiegler             AYE
Councilman Battaglini          AYE
Councilwoman Wohrman     AYE
Supervisor Covucci             AYE
Dated: December 20, 2022
 
RESOLUTION NO. 12:20:22-11
RE: PAYMENT OF CLAIMS
WHEREAS, the Bookkeeper has audited and approved claims pursuant to Sect. 119 of Town Law as set forth in the attached abstracts; be it
RESOLVED, that the payment, therefore, is hereby authorized as follows: 
Claims to be paid from the A-General Fund                                  $   85,086.53
Claims to be paid from the DA-Highway Fund                              $   22,274.00
Claims to be paid from the SS- Dover Ridge Sewer Fund              $     9,737.51
Claims to be paid from the SS-Dover Ridge Water Fund               $   11,348.48
Claims to be paid from the T-Trust & Agency Fund                      $   18,126.85
Claims to be paid from the H-Capital Fund                                 $  428,870.70
                                                                                             $  575,444.07
 
Payroll #25 Paid on 12/8/22            
General Fund                                                                         $     31,031.39
Highway Fund                                                                       $     19,677.97
                                                                                           $     50,709.36
Introduced:    SUPERVISOR COVUCCI
Seconded:      COUNCILWOMAN WOHRMAN
ROLL CALL VOTE:
Councilman Stiegler             AYE
Councilman Battaglini          AYE
Councilwoman Wohrman     AYE
Supervisor Covucci             AYE
Dated: December 20, 2022
 
 
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