Adopted Resolutions May 29, 2024
BEEKMAN TOWN BOARD
REGULAR MEETING AGENDA
MAY 29, 2024
 
:00 PM
  •       Meeting called to order
  •       Pledge of Allegiance
  •       Administrative Announcement--Fire Exits
 TOWN BOARD MEETING
  • Supervisor Comments
  • Public comment on Agenda Items and Resolutions – (3 Minute limit)
 RESOLUTIONS 
  1. Award Contract for Weir Project
  2. Approve Replacement Senior Bus Trip
  3. Approve Budget Revision 2024-05
  4. Approve Entertainment for Town Center Park Concerts
  5. Approve Entertainment for Senior BBQ
  6. Authorize Execution of Highway 284
  7. Agreement For the Expenditure of Highway Moneys for 2024
  8. Approve Town Board Meeting Dates for July & August
  9. Approve Attendance at Receiver of Taxes Training Seminar
  10. Approve Electrician for Emergency Town Hall Generator
  11. Appoint Deputy Town Clerk
  12. Seek Bids for Highway Materials for 2024
  13. Payment of Claims
  
  • Other Town Board Business
  • General Board Comments
  • General Public comments – (3 Minute limit)
  • Next Regular Town Board Meeting: Tuesday June 11, 2024 at 6:00 PM
 ADJOURN
 *AGENDA SUBJECT TO CHANGE
 RESOLUTIONS WERE NOT AVAILABLE AT TIME OF PUBLICATION
  
RESOLUTION NO. 05:29:24-1
RE: RESOLUTION AWARDING BID FOR THE REC SWIM POND WEIR
WHEREAS, the Town of Beekman has created competitive bid specifications for the Rec Swim Pond Weir and has publicly advertised for a solicitation of bids for the project; and
WHEREAS, said bids were received, opened and read publicly on May 21, 2024 at
3:00 pm; and have been reviewed by the Town Engineer; and
WHEREAS, three bids were received and were deemed responsive and complete by the Town as follows:
Bidder                                                            Bid Option                             Bid Amount
Kingston Equipment Rental, Inc.                      Base                                         $201,400.00
Kingston Equipment Rental, Inc.                     Alternate                            ADD $187 per ton
Sunco, Inc.                                                   Base                                         $500,000.00
Sunco, Inc.                                                  Alternate                                   $387,256.00
Van Etten Contracting, LLC                           Base                                         $255,900.00
 
WHEREAS, after reviewing the bids, the Bid Forms, and contacting two references with positive feedback, it is the recommendation of the Town Engineer that the bid be awarded to Kingston Equipment Rental, Inc. at a cost of $201,400.00.
NOW, THEREFORE BE IT RESOLVED that the Town Board hereby awards the contract for the Rec Swim Pond Weir to Kingston Equipment Rental, Inc. for an amount not to exceed $210,400.00; and
BE IT FURTHER RESOLVED that the Town Board hereby authorizes the Town Attorney to prepare a contract with Kingston Equipment Rental, Inc. at his earliest and hereby authorizes the Town Supervisor to execute the contract documents once prepared and;
BE IT FURTHER RESOLVED that payments shall be made from the Capital Funding Account established for the project by the Town Financial Advisor.
Introduced:  COUNCILMAN CAPOLLARI
Seconded:    COUNCILMAN BATTAGLINI
ROLL CALL VOTE:
Councilman Capollari          AYE
Councilman Battaglini         AYE
Councilman Lemak            AYE
Councilwoman Wohrman   AYE
Supervisor Covucci           AYE
Dated: May 29, 2024
 
RESOLUTION NO. 05:29:24-2
RE: REPLACEMENT SENIOR BUS TRIP FOR THE YEAR 2024
WHEREAS, the Senior Bus Trip scheduled for the June 13, 2024 did not fill and had to be cancelled, and
WHEREAS, a replacement trip to Hunterdon Hills Playhouse on November 7th has been scheduled to replace the cancelled trip for the Senior Citizens Program; and
WHEREAS, deposits are required for tours, shows and meals to guarantee the reservations, which deposits are reimbursed to the town through ticket sales;
NOW, THEREFORE BE IT RESOLVED, that payment for the charter of a bus for the following trip and/or entertainment is herebyauthorized:                                                                                                                                                                 
Non-Resident / Non- Date                      Venue / Bus Cost                                    Resident Seniors     GF Seniors              Seniors     November 7           Hunterdon Hills Playhouse                 $ 90 R                     $ 100 GF                                $ 115 NR/NS                                 Hampton, NJ                                 Bus Cost: $1,800 Coach
  
Introduced:   COUNCILMAN BATTAGLINI
Seconded:     COUNCILMAN LEMAK
ROLL CALL VOTE:
Councilman Capollari          AYE
Councilman Battaglini         AYE
Councilman Lemak            AYE
Councilwoman Wohrman   AYE
Supervisor Covucci           AYE
Dated: May 29, 2024
  
RESOLUTION NO. 05:29:24-3
RE: RESOLUTION APPROVING TOWN OF BEEKMAN BUDGET REVISIONS 2024-05
WHEREAS, the Town of Beekman Accounting Office recommends certain budget revisions based on            department requests and/or the Accounting Office review and analysis of expenditures or revenues;
NOW, therefore be it resolved that the following itemized revisions are approved by the Town of Beekman Town Board for 2024 identified as Budget Revision Number 2024-05.
 
Budget Revisions for May 2024 # 2024-5
Revision #           Account #            Account Title                                      Increase               Decrease
General Fund
2024-05-01          A-3620-0402       Safety Travel                                            500
                           A-3620-0401       Safety Supplies                                                                       500
                                                                -Transfer for Travel Expense
 
2024-05-02          A-5132-0416       Highway Garage Electric                5,000
                           A-1990-0400       Contingent Account                                                          5,000
Transfer for Cover Back Billing Expenses
 
2024-05-03          A-7110-0497       Park Maintenance Expense           1,000
                           A-7110-0494       Parks Mowing Expense                                                   1,000
                                                                -Transfer for Fields Treatment
 
2024-05-04          A-7118-0401       Remembrance Park Supplies           100
                           A-7118-0400       Remembrance Park Expense                                           100
                                                                -Transfer for Supplies
 
2024-05-05          A-8020-0400       Planning Expense                                 100
                           A-8020-0401       Planning Supplies                                                                  100
                                                                -Transfer for Assoc. Expense
 
2024-05-06          A-0000-2402       Class Interest                                    50,000
                           A-0000-3005       Mortgage Taxes                                                                               50,000
                                                                -Revise Budget Sources
Highway Fund
2024-05-07          DA-0000-2402    Class Interest                                        6,000
                           DA-0000-2709    Medical Contribution                                                        6,000
                                                                -Revise Budget Sources
   
Introduced:    SUPERVISOR COVUCCI
Seconded:     COUNCILWOMAN WOHRMAN
ROLL CALL VOTE:
Councilman Capollari          AYE
Councilman Battaglini         AYE
Councilman Lemak             AYE
Councilwoman Wohrman    AYE
Supervisor Covucci            AYE
Dated: May 29, 2024
  
RESOLUTION NO. 05:29:24-4
RE: APPROVE ENTERTAINMENT FOR BAND CONCERTS AT TOWN CENTER PARK
WHEREAS, the 2024 Recreation Department Budget includes funding for entertainment for events for the summer months,
NOW, THEREFORE BE IT RESOLVED that the following expenditures be approved for live music performances at Town Center Park as follows:
The Crew                  8/9/24           $500
Disciples of Rock       8/23/24         $500.
Introduced:    COUNCILMAN LEMAK
Seconded:      COUNCILMAN BATTAGLINI
ROLL CALL VOTE:
Councilman Capollari          AYE
Councilman Battaglini         AYE
Councilman Lemak             AYE
Councilwoman Wohrman    AYE
Supervisor Covucci            AYE
Dated: May 29, 2024
  
RESOLUTION NO. 05:29:24-5
RE: APPROVE ENTERTAINMENT FOR SENIOR BBQ
WHEREAS, the Senior Center has a July BBQ, scheduled for Thursday, July 25th from the hours of 11 am to 2 pm, at Recreation Park, and
WHEREAS, the costs of the meal will be covered by the following fees:
$10.00 per person for Town of Beekman Senior residents,
$12.00 per person for non-residents / non-seniors,
NOW, THEREFORE BE IT RESOLVED, that the following expenditures for the entertainment be authorized,
Sound Familiar for an amount not to exceed $350.
Introduced:  COUNCILWOMAN WOHRMAN
Seconded:    COUNCILMAN LEMAK
\ROLL CALL VOTE:
Councilman Capollari          AYE
Councilman Battaglini         AYE
Councilman Lemak             AYE
Councilwoman Wohrman    AYE
Supervisor Covucci            AYE
Dated: May 29, 2024
      
RESOLUTION NO. 05:29:24-6
RE: RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT PURSUANT TO HIGHWAY LAW 284 FOR EXPENDITURE OF HIGHWAY MONIES FOR 2024
WHEREAS, New York Highway Law §284 requires the Town Board and the Superintendent of Town Highway to reach an agreement how highway funds collected from taxes and state aid are expended during the fiscal year; and
WHEREAS, the Town Board has appropriated funds in the 2024 adopted budget for the repair and improvement of town highways and such appropriated funds and the method for spending those funds are set forth in the attached AGREEMENT FOR THE EXPENDITURE OF HIGHWAY MONEYS FOR 2024;
NOW, THEREFORE BE IT RESOLVED, that the Town Highway Superintendent and the Town Board agree that the monies levied and collected in the Town for repair and improvement of highways, and received from New York State for State Aid for the repair and improvement of Highways shall be expended in accordance with the annexed AGREEMENT FOR THE EXPENDITURE OF HIGHWAY MONEYS FOR 2024 as required by Highway Law §284; and
BE IT FURTHER RESOLVED, that the Supervisor and the Town Board are hereby authorized and directed to execute the attached AGREEMENT FOR THE EXPENDITURES OF HIGHWAY MONEYS FOR 2024 in duplicate and file both copies of the agreement with the Town Clerk; and the Town Clerk is directed to forward one executed Agreement to the Dutchess County Commissioner of Public Works in his capacity as County Superintendent of Highways after it is signed by the Town Board and the Superintendent of Town Highways; and
BE IT FURTHER RESOLVED, that the AGREEMENT FOR THE EXPENDITURE OF HIGHWAY MONEYS FOR 2024 may be amended to specify the town highways that will be permanently improved in 2024 using the $300,000 appropriated for that purpose at a later date.
Introduced:  COUNCILMAN CAPOLLARI
Seconded:    COUNCILMAN BATTAGLINI
ROLL CALL VOTE:
Councilman Capollari          AYE
Councilman Battaglini         AYE
Councilman Lemak             AYE
Councilwoman Wohrman    AYE
Supervisor Covucci            AYE
Dated: May 29, 2024
 
RESOLUTION NO. 05:29:24-7
RE: AGREEMENT FOR THE EXPENDITURE OF HIGHWAY MONEYS FOR 2024
AGREEMENT between the Superintendent of Town Highways of the Town of Beekman, Dutchess County, New York, and the undersigned members of the Town Board.
Pursuant to the provisions of Section 284 of the Highway Law, we agree that moneys levied and collected in the Town for the repair and improvement of highways, and received from the State for State Aid for the repair and improvement of highways, shall be expended as follows:
  1. GENERAL REPAIRS.  The sum of $440,000.00 shall be set aside to be expended for primary work and general repairs upon 135.92 lane miles of town highways, including sluices, culverts and bridges having a span of less than five feet and boardwalks or renewals thereof.
  2. PERMANENT IMPROVEMENTS.  The following sums totaling $300,000.00 shall be set aside to be expended for the permanent improvement of Town highways as listed below:
(a)    On the road commencing at Old Route 55 at the intersection of NYS Route 55 and leading up Old Route 55 to a point west of Route 292, a distance of 1.18 miles, there shall be expended not over the sum of $168,512.76.
 
                Type: Type 6 top                                                             
                Width of traveled surface:           24’
                Thickness:           2” Final Compacted                        
                Subbase:             Existing                                
 
(b)   On the road commencing at __________________ and leading to _________________, a distance of ___________ miles, there shall be expended not over the sum of $_____________.
 
                Type:                                                    
                Width of traveled surface:          
                Thickness:                                          
                Subbase:                                            
 
Executed in duplicate this ______ day of _____ 2024
 

______________________________

_______________________________

Supervisor

 

Councilman

______________________________

_______________________________

Councilman

 

Councilman

_______________________________

 

Councilman

 

 

_______________________________

_______________________________

County Superintendent of Highways 

Town Superintendent of Highways

 
Note: This agreement should be signed in duplicate by a majority of the members of the Town Board and by the Town Superintendent. Both copies must be approved by the County Superintendent. One copy must be filed in the Town Clerk’s office and one in the County Superintendent’s office. COPIES DO NOT HAVE TO BE FILED IN ALBANY.
 Introduced:   COUNCILMAN BATTAGLINI
Seconded:     COUNCILMAN LEMAK
ROLL CALL VOTE:
Councilman Capollari          AYE
Councilman Battaglini         AYE
Councilman Lemak             AYE
Councilwoman Wohrman    AYE
Supervisor Covucci            AYE
Dated: May 29, 2024
    
RESOLUTION NO. 05:29:24-8
RE: RESOLUTION OF THE TOWN BOARD OF THE TOWN OF BEEKMAN SETTING TOWN BOARD MEETING DATES FOR THE MONTHS OF JULY & AUGUST
WHEREAS, the Town Board of the Town of Beekman meets on the second and fourth Tuesdays of the month; and
WHEREAS, the Town Board has the authority to change the meeting dates and would like to hold only one meeting for the months of July and August 2024,
NOW, THEREFORE BE IT RESOLVED that the Town Board Meetings for the Months of July and August will be held at the Town Hall, 4 Main Street, Poughquag, New York on;
Tuesday July 23, 2024 at 6:00 pm, and
Tuesday August 20, 2024 at 6:00 pm.
Introduced:     SUPERVISOR COVUCCI
Seconded:       COUNCILWOMAN WOHRMAN
ROLL CALL VOTE:
Councilman Capollari          AYE
Councilman Battaglini         AYE
Councilman Lemak             AYE
Councilwoman Wohrman    AYE
Supervisor Covucci            AYE
Dated: May 29, 2024
  
RESOLUTION NO. 05:29:24-9
RE: APPROVE ATTENDANCE AT NYS ASSOCIATION OF TAX RECEIVERS AND COLLECTORS 2024 TRAINING SEMINAR
WHEREAS, New York State Association of Tax Receivers and Collectors 2024 Training Seminar will be held at the Fort William Henry Hotel, Lake George , NY from June 9-12, 2024; and
WHEREAS, the Town Receiver of Taxes would like to register to attend; and
WHEREAS, there are monies in the Receiver of Taxes Budget for travel and expenses,
NOW, THEREFORE BE IT RESOLVED, that authorization is hereby given for the Town Receiver of Taxes to attend the Training Session, and that the registration fee of $100.00 and mileage ($.67) if using her own vehicle be reimbursed or paid directly as audited by the Town Board.
Introduced:  COUNCILMAN LEMAK
Seconded:    COUNCILMAN CAPOLLARI
ROLL CALL VOTE:
Councilman Capollari          AYE
Councilman Battaglini         AYE
Councilman Lemak             AYE
Councilwoman Wohrman    AYE
Supervisor Covucci            AYE
Dated: May 29, 2024
  
RESOLUTION NO. 05:29:24-10
RE: APPROVE ELECTRICIAN FOR EMERGENCY TOWN HALL GENERATOR
WHEREAS, the Town of Beekman solicited bids for the Beekman Town Hall - Emergency Generator Project; and  
WHEREAS, said bids were received, opened and read publicly on June 5, 2023 at 3:00 pm; and were reviewed by the Town Engineer and all exceeded the anticipated budget and were rejected; and
WHEREAS, the Town in revisiting this seeks to use internal/alternate methods with limited outside services to execute the project at a more reasonable cost to the town, and
WHEREAS, the Town Board has determined that the matter is a Type II Action under SEQRA Part 617.5 (c) (9) and no further environmental review is required, and
WHEREAS, two (2) proposals in response to (RFP: 2024-0502) for electrician services, which deadline had been extended to May 29, 2024 at 12pm, due to no responses to the prior deadline, and
WHEREAS, after reviewing the proposals and forms, the Town Engineer recommends John A. Giaimo and Son, Inc. with a cost of $19,700, and
BE IT FURTHER RESOLVED that the Town Board hereby authorizes the Town Attorney to prepare a contract with John A. Giaimo and son at his earliest, and hereby authorizes the Town Supervisor to execute the contract documents once prepared and;
BE IT FURTHER RESOLVED that payments shall be made from the Capital Funding Account established for the project by the Town Financial Advisor.
Introduced:   COUNCILWOMAN WOHRMAN
Seconded:     COUNCILMAN BATTAGLINI
ROLL CALL VOTE:
Councilman Capollari          AYE
Councilman Battaglini         AYE
Councilman Lemak             AYE
Councilwoman Wohrman    AYE
Supervisor Covucci            AYE
Dated: May 29, 2024
 
RESOLUTION NO. 05:29:24-11
RE: ACKNOWLEDGEMENT OF APPOINTMENT OF DEPUTY CLERK
BE IT RESOLVED, that the Town Board of the Town of Beekman does hereby acknowledge the following appointments for the year 2024:
 
          Samantha Lopez-Mejorado as Deputy Town Clerk
  • Samantha Lopez Mejorado              as Deputy Receiver of Taxes
  • Samantha Lopez-Mejorado as Deputy Registrar of Vital Statistics, and
 BE IT FURTHER RESOLVED, that the appointment is contingent upon completion and submission of the Disclosure of Interest Statement pursuant to Chapter 19-9 of the Town Code, and on a background check; and
 BE IT FURTHER RESOLVED, that she file her Oath of Office with the Town Clerk of the Town of Beekman prior to serving her term.
 Introduced:    COUNCILMAN CAPOLLARI
Seconded:       COUNCILMAN BATTAGLINI
ROLL CALL VOTE:
Councilman Capollari          AYE
Councilman Battaglini         AYE
Councilman Lemak             AYE
Councilwoman Wohrman    AYE
Supervisor Covucci            AYE
Dated: May 29, 2024
   
RESOLUTION NO. 05:29:24-12
RE: SEEK BIDS FOR 2024 HIGHWAY MATERIALS
WHEREAS, The Highway Superintendent has requested that the Town Board authorize the Highway Department to seek bids for highway materials for the year 2024;
NOW, THEREFORE BE IT RESOLVED, that the Town Clerk is hereby authorized to seek bids for the highway materials; and
BE IT FURTHER RESOLVED, that prior to publication, bid documents were reviewed by the Town Attorney, and
BE IT FURTHER RESOLVED, that the request for bids shall be in accordance with the Town of Beekman Procurement Policy.
Introduced:    COUNCILMAN BATTAGLINI
Seconded:      COUNCILMAN LEMAK
ROLL CALL VOTE:
Councilman Capollari          AYE
Councilman Battaglini         AYE
Councilman Lemak             AYE
Councilwoman Wohrman    AYE
Supervisor Covucci            AYE
Dated: May 29, 2024
  
RESOLUTION NO. 05:29:24-13
RE: PAYMENT OF CLAIMS
WHEREAS, the Bookkeeper has audited and approved claims pursuant to Sect. 119 of Town Law as set forth in the attached abstracts; be it
RESOLVED, that the payment, therefore, is hereby authorized as follows:
Claims to be paid from the A-General Fund                                  $        72,025.30
Claims to be paid from the DA-Highway Fund                              $        12,649.92
Claims to be paid from the SS – Dover Ridge Sewer                    $        15,017.50
Claims to be paid from the T-Trust Fund                                    $          1,823.80
Claims to be paid from the H-Capital Fund                                 $             216.00
                                                                                             $       101,732.52
 
05/23/2024 Payroll #11
                        General Fund                                                 $          36,156.02
                        Highway Fund                                                $          22,245.64
                                                                                            $          58,401.66
 
Introduced:    SUPERVISOR COVUCCI
Seconded:      COUNCILMAN LEMAK
ROLL CALL VOTE:
Councilman Capollari          AYE
Councilman Battaglini         AYE
Councilman Lemak             AYE
Councilwoman Wohrman    AYE
Supervisor Covucci            AYE
Dated: May 29, 2024
 
 
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