July 17, 2013
TOWN OF BEEKMAN
TOWN BOARD MEETING - Agenda
July 17, 2013 
 
7:30PM 
  • Pledge of Allegiance
  • Administrative Announcement--Fire Exits 
REGULAR TOWN BOARD MEETING 
REPORTS
  • Supervisor’s Report
  • Town Board Reports
  • Public Comment on Agenda Items and Resolutions 
RESOLUTIONS
  1. To Approve Town Board Minutes-Pulled by Supervisor Kennedy
  2. To Award a Construction Contract to J.C. Millbank Construction
  3. To Authorize Binding of and Payment for the Town’s Public Officials Liability and EPL Insurance Coverage
  4. To Approve Payment of Claims 
  • Other Business
  • General Public Comment
  • General Board Comment 
RESOLUTION NO. 07:17:13 – 2(94)
To Award a Construction Contract to J.C. Millbank Construction
 
COUNCILWOMAN ZULAUF         offers the following and moves for its adoption:
WHEREAS, the Town of Beekman advertised a request for proposals (RFP) for the construction of a new roof on the Community Center;
WHEREAS, proposals were received and were evaluated by Morris Associates Engineering Consultants, P.L.L.C., who have recommended that the Town Board award the bid to J.C. Millbank Construction, of Pleasant Valley, NY, the low bidder;
WHEREAS, in order to remain within the budget for this project, Morris Associates has recommended a modified dollar amount for this contract of $94,750.00, which eliminates all the Add Alternate work, and eliminates the new drop ceiling and associated work, which can be performed by Town employees; now therefore be it
RESOLVED, that the Town Board does hereby award the bid for the community center roof to J.C. Millbank Construction, at a total cost not to exceed $94,750.00, and does authorize the Supervisor to finalize a contract to this effect, with assistance, as needed, from the Town Engineer and Town Comptroller.
Seconded                    SUPERVISOR KENNEDY
 
**Supervisor Kennedy motioned to amend to add to the end of the RESOLVED paragraph “, Town Attorney.”  seconded by Councilwoman Zulauf.  All in Favor. 
 
ROLL CALL VOTE: AS AMENDED
Councilman Peter Barton                    ABSENT                   
Councilman Mike Moran                    AYE
Councilman Ron Mangeri                   AYE
Councilwoman Barbara Zulauf           AYE
Supervisor Matt Kennedy                   AYE 
Dated:  July 17, 2013 
 
RESOLUTION NO. 07:17:13 -3(95)
To Authorize Binding of and Payment for the Town’s Public Officials Liability and EPL Insurance Coverage 
 
SUPERVISOR KENNEDY                offers the following and moves for its adoption:
WHEREAS, the Town presently has its Public Officials Liability and Employment Practices Liability coverage placed with Darwin National Assurance Company, which coverage expires on July 20, 2013;
WHEREAS, the Town’s insurance brokers have marketed this coverage, and sought quotations from Darwin and other carriers offering these lines;
WHEREAS, the best pricing terms were offered by Darwin; now therefore be it
RESOLVED, that the Supervisor is authorized to provide instructions to bind coverage with Darwin, on the terms set forth on the attached quotation, and the Board does authorize payment of premium therefor.
Seconded                    COUNCILWOMAN ZULAUF
 
**Supervisor Kennedy motioned to amend this resolution to remove the last WHEREAS and RESOLVED paragraphs and replace with “RESOLVED, that the Town Board will participate in a conference call on Friday to discuss competing quotations and then determine who to bind with” seconded by Councilman Mangeri. All in Favor.
  
ROLL CALL VOTE: AS AMENDED
Councilman Peter Barton                    ABSENT                               
Councilman Mike Moran                    AYE
Councilman Ron Mangeri                   AYE
Councilwoman Barbara Zulauf           AYE
Supervisor Matt Kennedy                   AYE 
Dated: July 17, 2013
 
RESOLUTION NO. 07:17:13 -4(96)
To Approve Payment of Claims
 
COUNCILMAN MANGERI            offers the following and moves for its adoption:
WHEREAS, the Comptroller has audited and approved claims pursuant to Sect. 119 of Town Law as set forth in the attached abstracts; now therefore be it
RESOLVED, that the payment, therefore, is hereby authorized as follows:                          
Claims to be paid from the H-Capital Fund:                                      $   76,653.52  
Claims to be paid from the A-General Fund                                      $   15,847.33
Claims to be paid from the DA-Highway                                          $   23,392.58
                                                                                                     $ 115,893.43
                                                                                                           
Payroll             15                    Paid                $    78,274.58                              
General Fund:             $ 58,404.60
Highway Fund:           $ 19,869.98 
Seconded                    SUPERVISOR KENNEDY
 
ROLL CALL VOTE:
Councilman Peter Barton                    ABSENT                   
Councilman Mike Moran                    AYE
Councilman Ron Mangeri                   AYE
Councilwoman Barbara Zulauf           AYE
Supervisor Matt Kennedy                   AYE 
Dated: July 17, 2013
 
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