January 27, 2003
  • RESOLUTION 01:27:03 - 1 Agenda
  • RESOLUTION 01:27:03 - 2 Authorizing Submission of Grant Application for Archives Storage
  • RESOLUTION 01:27:03 - 3 Authorizing Building Inspector to Attend Conferences
  • RESOLUTION 01:27:03 - 4 Appointing William Brady as Comptroller
  • RESOLUTION 01:27:03 - 5 Authorizing DWSRF Application And Agreement for Project Financing New York Drinking Water State Revolving Fund
  • RESOLUTION 01:27:03 - 6 Bid Award - 2003 Highway Materials
  • RESOLUTION 01:27:03 - 7 Library Contractual Services Agreement
  • RESOLUTION 01:27:03 - 8 Authorizing the Hiring of Part Time Hourly Maintenance Worker
  • RESOLUTION 01:27:03 - 9 Newspaper Designation Revision
  • RESOLUTION 01:27:03 - 10 Re-Bid Award - Town Hall Window Replacement

RESOLUTION 01:27:03 - 1
Agenda:
  • 7:30 PM Meeting Called to Order
  • Pledge of Allegiance
  • Administrative Announcements - Fire Exits
  • Speaker: Melinda Magill, Community Day Chairperson
  • Town Board Discussion Topic: Town Center Park Invoice
  • Questions/Comments from the Public Regarding Resolutions
    1. To Award Bid for Window Replacement at Town Hall
    2. To Award Bids of Highway Materials
    3. Authorizing DWSRF Application for Dover Ridge WWTP Financing
    4. Authorizing Building Inspector to attend Conferences
    5. Authorizing the Hiring of Part Time Hourly Maintenance Worker
    6. Authorizing Library Contractual Services Agreement
    7. Appointing William Brady as Comptroller
    8. Newspaper Designation - Revision
    9. Authorizing Submission of Grant Application for Archives Storage
    10. Budget Modification
    11. Payment of Claims
      • Liaison Reports
      • General Public Comment
      • Next Town Board Meeting: Monday, February 3, 2003 at 7:30 PM
      • Town Clerk & Supervisor's Office open Sat., Feb. 8 from 9 AM to Noon
      • Adjourn Meeting
      • Town Web Site: www.townofbeekman.com
RESOLUTION 01:27:03 - 2 RE: Authorizing Submission of Grant Application for Archives Storage Councilman Werner Stiegler offers the following and moves its adoption:

WHEREAS, New York State Archives is offering an opportunity for local governments which have not received a Local Government Records Management Improvement Fund (LGRMIF)grant for five years or more to apply for an Inventory and Planning grant; now therefore be it

RESOLVED, that the Town Clerk, as the Records Management Officer, is hereby authorized to submit the above Grant Project Application in the amount of $24,631.00; and be it further

RESOLVED, that the Supervisor is hereby authorized to sign all necessary documents required for the submission of said grant application.

Seconded Supervisor John Adams

ROLL CALL VOTE:
Councilwoman Stephanie Mauro absent
Councilman Werner Stiegler aye
Councilwoman Patricia Santospirito aye
Councilman Peter Barton aye
Supervisor John D. Adams aye

Dated: January 27, 2003

RESOLUTION 01:27:03 - 3 RE: Authorizing Building Inspector to Attend Conferences Councilman Peter Barton offers the following and moves its adoption:

WHEREAS, a New York State Energy Code Seminar was held on Wednesday, January 22, 2003 at a cost of $25.00; and

WHEREAS, the New York State Residential Building Code Seminar will be held in Kingston, New York on Wednesday, January 29, 2003 at a cost of $30.00; and

WHEREAS, both seminars will be beneficial to the town's Building Inspector as well as provide required continuing education credits; and

WHEREAS, funding for attendance at these seminars has been included in the 2003 budget; now therefore be it

RESOLVED, that the Town Board hereby authorizes the attendance of Henry Barlow at above two seminars.

Seconded Councilwoman Patricia Santospirito

ROLL CALL VOTE:
Councilwoman Stephanie Mauro absent
Councilman Werner Stiegler aye
Councilwoman Patricia Santospirito aye
Councilman Peter Barton aye
Supervisor John D. Adams aye

Dated: January 27, 2003

RESOLUTION 01:27:03 - 4 RE: Appointing William Brady as Comptroller Councilwoman Santospirito offers the following and moves its adoption:

WHEREAS, the Town Board is desirous in filling the established and vacant position of Comptroller in order to transfer some of the fiscal responsibilities from the office of the Supervisor to the office of Comptroller, creating a more efficient manner of auditing claims and financial records; and

WHEREAS, the Town Board is authorized under Town Law to make appointments and set salaries; now therefore be it

RESOLVED, that William Brady is hereby appointed as Comptroller performing all the duties and with the authority conferred or imposed by law at an annual salary of $48,410.

Seconded Councilman Peter Barton

ROLL CALL VOTE:
Councilwoman Stephanie Mauro absent
Councilman Werner Stiegler aye
Councilwoman Patricia Santospirito aye
Councilman Peter Barton aye
Supervisor John D. Adams aye

Dated: January 27, 2003

RESOLUTION 01:27:03 - 5 RE: Authorizing DWSRF Application And Agreement for Project Financing New York Drinking Water State Revolving Fund Councilwoman Santospirito offers the following and moves its adoption:

WHEREAS, the Town of Beekman herein called the "Applicant", after thorough consideration of the various aspects of the problems and study of available data, has hereby determined that the project generally described as: Dover Ridge Wastewater Treatment Plant Rehabilitation And identified as DWSRF Project Number C3-7339-01-00, herein called the "Project", is desirable and in the public interest, and to that end it is necessary that action preliminary to the construction of said Project be taken immediately; and

WHEREAS, the United States, pursuant to Title XIV of the Public Health Service Act (commonly known as the "Safe Drinking Water Act"), 42 U.S.C. Section 300f, et seq., as amended (the "Act"), requires each State to establish a drinking water revolving fund to be administered by an instrumentality of the state before the state may receive capitalization grants under the Act; and

WHEREAS, the State of New York has, pursuant to Chapter 413 of the Laws of 1996 (the "DWSRF Act") established in the custody of the New York State Environmental Facilities Corporation (the "Corporation") a drinking water revolving fund (the "Fund") to be used for purposes of the Act; and

WHEREAS, the Corporation has been created, reconstituted and continued pursuant to the New York State Environmental Facilities Corporation Act, as amended, being Chapter 744 of the Laws of 1970, as amended, and constituting Title 12 of Article 5 of the Public Authorities law and Chapter 43-A of the Consolidated Laws of the State of New York, and constitutes a public benefit corporation under the laws of the State of New York, being a body corporate and politic with full and lawful power and authority to provide financial assistance from the Fund; and

WHEREAS, the Corporation has the responsibility to administer the Fund and to provide financial assistance from the Fund to municipalities for eligible projects as provided in the DWSRF Act; and

WHEREAS, the DWSRF Act authorizes the establishment of a program for financial assistance for planning, design and construction of eligible projects; now therefore be it

RESOLVED by the Town Board of the Town of Beekman as follows:
  1. The filing of an application for DWSRF assistance in the form required by the Corporation in conformity with the DWSRF Act is hereby authorized, including all understandings and assurances contained in said application.
  2. The following person is directed and authorized as the official representative of the Applicant to execute and deliver an application for DWSRF assistance, to execute and deliver the Project financing agreement and any other documents necessary to receive financial assistance from the Fund for the Project, to act in connection with the Project and to provide such additional information as may be required and to make such agreements on behalf of the Applicant as may be required:    John D. Adams Supervisor
  3. The official designated above is authorized to make application for financial assistance under the DWSRF Program.
  4. One (1) certified copy of this Resolution shall be prepared and sent to the New York State Environmental Facilities Corporation, 625 Broadway, Albany, New York 12207-2997.
  5. This Resolution shall take effect immediately.
Seconded Councilman Werner Stiegler

ROLL CALL VOTE:
Councilwoman Stephanie Mauro absent
Councilman Werner Stiegler aye
Councilwoman Patricia Santospirito aye
Councilman Peter Barton aye
Supervisor John D. Adams aye

Dated: January 27, 2003

RESOLUTION 01:27:03 - 6 RE: Bid Award - 2003 Highway Materials Supervisor John Adams offers the following and moves its adoption:

WHEREAS, authorization was given for the Town Clerk to advertise for 2003 Highway Materials, and

WHEREAS, said bids were received, opened and read publicly on January 3rd and have been reviewed by the Highway Superintendent; now therefore be it

RESOLVED, that the bids are hereby awarded as recommended by the Highway Superintendent as attached herewith.

Seconded Councilman Werner Stiegler

ROLL CALL VOTE:
Councilwoman Stephanie Mauro absent
Councilman Werner Stiegler aye
Councilwoman Patricia Santospirito aye
Councilman Peter Barton aye
Supervisor John D. Adams aye

Dated: January 27, 2003

RESOLUTION 01:27:03 - 7 RE: Library Contractual Services Agreement Supervisor John Adams offers the following and moves its adoption:

WHEREAS, the New York State Library Law §259 obligates the Town of Beekman to provide the Beekman Library Association monies received from taxes to provide library services for its residents; now therefore be it

RESOLVED, that the amount of $156,020.00 will be paid in full for the year 2003 after March 1, 2003 at which time the Town will have received the 2003 tax receipts.

Seconded Councilman Werner Stiegler

ROLL CALL VOTE:
Councilwoman Stephanie Mauro absent
Councilman Werner Stiegler aye
Councilwoman Patricia Santospirito aye
Councilman Peter Barton aye
Supervisor John D. Adams aye

Dated: January 27, 2003

RESOLUTION 01:27:03 - 8 RE: Authorizing the Hiring of Part Time Hourly Maintenance Worker Councilman Werner Stiegler offers the following and moves its adoption:

WHEREAS, the Maintenance Department is in need of hiring a part-time worker to help with the workload in maintaining the grounds and buildings owned by the Town of Beekman; and

WHEREAS, Dutchess County Personnel has classified this position as "Maintenance Worker (Hourly)"; and

WHEREAS, the funds for a part-time worker have been included in the 2003 budget under appropriation 7140.1 in the General Fund; now therefore be it

RESOLVED, that the Town Board authorizes Gregory Brown to hire a maintenance worker to work eight hours per day, three days a week at an hourly wage of $15.00; and be it further

RESOLVED, that individual filling this position will commence work on February 3, 2003.

Seconded Supervisor John Adams

Motion by Councilman Barton to amend wording "48 hours per pay period" rather than "8 hours per day 3 days a week".

Seconded by Councilman Stiegler. All in favor.

ROLL CALL VOTE: (on amended resolution)
Councilwoman Stephanie Mauro absent
Councilman Werner Stiegler aye
Councilwoman Patricia Santospirito aye
Councilman Peter Barton aye
Supervisor John D. Adams aye

Dated: January 27, 2003

RESOLUTION 01:27:03 - 9 RE: Newspaper Designation Revision Councilman Peter Barton offers the following and moves its adoption:

WHEREAS, at the Reorganization Meeting on January 6, 2003, the POUGHKEEPSIE JOURNAL and THE VOICE LEDGER were both designated as the official newspaper for the Town of Beekman; now therefore be it

RESOLVED, that the POUGHKEEPSIE JOURNAL be named as the official newspaper whenever publication in such is prescribed by law; and be it further

RESOLVED, that the Town Board also authorizes, but does not require, additional publication in THE VOICE LEDGER or solely when publication in the official newspaper is not required.

Seconded Councilwoman Patricia Santospirito

ROLL CALL VOTE:
Councilwoman Stephanie Mauro absent
Councilman Werner Stiegler aye
Councilwoman Patricia Santospirito aye
Councilman Peter Barton aye
Supervisor John D. Adams aye

Dated: January 27, 2003

RESOLUTION 01:27:03 - 10 RE: Re-Bid Award - Town Hall Window Replacement Councilman Werner Stiegler offers the following and moves its adoption:

WHEREAS, the windows of the Town Hall need to be replaced; and

WHEREAS, the Town Board is desirous of obtaining a finish that is more compatible with the existing wood finish in the Town Hall rather than the white vinyl interior originally specified; and

WHEREAS, the Town Board authorized the Town Clerk to seek bids for replacement of the windows with natural wood interior finish; and

WHEREAS, bids as attached herewith were received, opened and read publicly at the Office of the Town Clerk on January 16, 2003 at 12:00 noon; now therefore be it

RESOLVED, that attached bids are accepted and awarded to:
  • R. OPTIMUM, INC. $19,425.00
Seconded Supervisor John Adams

ROLL CALL VOTE:
Councilwoman Stephanie Mauro absent
Councilman Werner Stiegler aye
Councilwoman Patricia Santospirito aye
Councilman Peter Barton aye
Supervisor John D. Adams aye
 
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